Overview of Grant Agreements - Agreement Process - Roadmap to the Agreement Document - Agreement Requirements/ Compliance Issues - Timelines for Reporting - Next Steps for Agreement Finalization SUSTAIN Grants Management Orientation February 3 rd /4 th,2011

Grant Agreement Process Identification of facilities to be supported by SUSTAIN by USAID Development of guidelines for program and administrative areas of support and budget ceiling USAID approval of proposed grants Request for applications sent to facilities Grant Applications (budgets and proposed activities submitted by facilities Review of applications and agreement on approved budget and program description Recommendation for Funding from SUSTAIN COP and Grants Officer/Finance Director URC Headquarters develops grant agreement and approved by Vice President of Contracts SUSTAIN COP approves final grant agreement and it is sent to sites Facility Sites Sign Grant Agreement Program Implementation, Routine Financial and Activity Reporting Grant Monitoring Program Implementation, Routine Financial and Activity Reporting Grant Monitoring Grants Close-Out

Roadmap to the Agreement Document Summary Cover Sheet/Signature Page –Agreement Parties: University Research Co., LLC (under SUSTAIN Cooperative Agreement) and Facility –Amount of Award, Dates of Implementation, Facility Name/Address, Program Description, List of Attachments, –Signatures of Organizational Authority Schedule –Period of the Grant, Budget, Reporting, Communication, Audit Requirement, Grant Termination Program Description –Purpose of the Grant (developed by facility based on SUSTAIN guidelines and objectives) Standard Provisions Branding and Marking Plan

Agreement Requirements/Compliance Attachment A: Schedule - 27 Sections outlining agreement requirements (e.g.grant period, reporting, budget, communication, audits, supplements, substantial involvement, cost share, procurement, environmental compliance) Attachment B: Program Description Attachment C: Standard Provisions Attachment D: Branding and Marking

Timelines and Reporting Monthly Reporting - 1 st – 10 th Facility Finance Team Prepare Report/Approved by Director - 10 th Electronic Report submitted to SUSTAIN Team - 15 th Supporting Documentation sent to SUSTAIN - 30 th Advance Transferred from SUSTAIN to Facilities (2 months) Types of Reports: Financial and Program Activity Financial Reporting –Monthly Expenditure Statement and Budget Statement –Advance Retirement and Expense Statement –Supporting Documentation –Bank Reconciliation (Independent Bank Account Required) Activity Report –Narrative Description of Activities –Monitoring data collection

Next Steps in the Agreement Process Finalization of the Program Description and Budgets - SUSTAIN and Facility Staff Individual Grant Agreements Developed and Approved by URC Headquarters and SUSTAIN Chief of Party Accountabilities from Temporary Grant Reconciled Facility Approval and Signature for Grant First Disbursement