Click to edit Master subtitle style 2/16/12 LEASE MANAGEMENT 2011/12 Financial year PRESENTATION TO THE PORTFOLIO COMMITTEE ON POLICE

2/16/12  DEFINITION OF LEASED FACILITIES  PROCEDURES IN DETERMINING HOW TO SATISFY THE NEED  LEASING PROCESS  TOTAL NUMBER OF LEASES  LEASE EXPENDITURE  SAPS LEASE VERIFICATION PROCESS  LEASING STRATEGY  DOWNSCALING OF LEASES IN SAPS  CHALLENGES  DEFINITION OF LEASED FACILITIES PROCEDURES IN DETERMINING HOW TO SATISFY THE NEED LEASING PROCESS TOTAL NUMBER OF LEASES LEASE EXPENDITURE SAPS LEASE VERIFICATION PROCESS LEASING STRATEGY DOWNSCALING OF LEASES IN SAPS CHALLENGES

2/16/12  Official Accommodation: includes office accommodation  Living Quarters: includes single or married quarters, leased by the SAPS that are provided for the accommodation of employees/ members  Land: Includes High Sites, Grazing grounds, Security Fences, Access road, Shooting range, Parking, Water pipeline, Sites where Government constructed accommodation  Official Accommodation: includes office accommodation Living Quarters: includes single or married quarters, leased by the SAPS that are provided for the accommodation of employees/ members Land: Includes High Sites, Grazing grounds, Security Fences, Access road, Shooting range, Parking, Water pipeline, Sites where Government constructed accommodation

2/16/12  Compare the need against current available accommodation  The Department of Public works is requested to provide available state owned facilities  Assessment is made to determine the immediate need versus our ability to accommodate the need through the capital works programme  Lease agreement concluded until such time the need can be addressed otherwise  Lease agreements are relatively quick to acquire  Compare the need against current available accommodation The Department of Public works is requested to provide available state owned facilities Assessment is made to determine the immediate need versus our ability to accommodate the need through the capital works programme Lease agreement concluded until such time the need can be addressed otherwise Lease agreements are relatively quick to acquire

2/16/12

Type of LeaseNo of Leases 2011/12 Office Accommodation967 Living Quarters91 Land 307 TOTAL1 365 TOTAL NUMBER OF LEASES:

2/16/12 PROVINCEOFFICE SPACE LIVING QUARTERS LAND TOTAL LEASES Eastern Cape Gauteng KZN Western Cape Free State Northern Cape North West Mpumalanga Limpopo TOTAL TOTAL NUMBER OF LEASES IN SAPS AS ON 31 JANUARY 2012

2/16/12 Total Number of Leased Police Stations ProvincePolice Stations Satellite StationsContact Points Total per Province Eastern Cape Gauteng KZN Western Cape Free State51612 Northern Cape80012 North West92112 Mpumalanga75012 Limpopo65011 Total

2/16/12 AllocationR Expenditure until Nov 2011R Percentage62.4% AvailableR LEASE MANAGEMENT EXPENDITURE 2011/2012 Claims for Dec 2011 and Jan 2012 are still outstanding from DPW

VERIFICATION process for saps LEASES  Provincial inspections by SAPS to all leased facilities and determine physical occupation and use  Conducted meetings with Regional offices of DPW to  Verify leases reflecting on Property Management Information System  Compare information from DPW against actual inspections conducted by SAPS  Reconciliation:  Removal of leases from SAPS portfolio where it was found that SAPS was not occupying the leased facility, and  Additions to SAPS portfolio where leases did not reflect on the Property Management Information System.

2/16/12 Province Number of leases claimed not for SAPSTown Property CodeAction Taken Eastern Cape2 Graaff Reinett Guard house Payment Stopped East London Office Block Payment Stopped KZN1Ladysmith Office Block Payment Stopped North West1Themba Park Homes Still Paying to DPW BREAKDOWN OF LEASES NOT FOR SAPS

2/16/12  Downscaling of Leases – Continuous efforts are being made to reduce leased facilities where possible.  Migrating of current leased accommodation to Capital Works Building Programme.  Lease to own – considering various options to ensure ownership of facilities rather than leases  Fixing of escalation costs of current leases to control exorbitant increase during lease period  Optimal utilisation of current leased facilities  Downscaling of Leases – Continuous efforts are being made to reduce leased facilities where possible. Migrating of current leased accommodation to Capital Works Building Programme. Lease to own – considering various options to ensure ownership of facilities rather than leases Fixing of escalation costs of current leases to control exorbitant increase during lease period Optimal utilisation of current leased facilities

2/16/12 Capital Works ProjectLeased FacilityStatus Value per annum saved Bisho Police StationDetective Unit Completed Sept 2011 R Lady Frere Police Station Police Station Detective Unit Completed Sept 2011 R Jouberton Police StationPolice Station Completed April 2011 R Kimberley ArchivesArchived Facility Completed July 2011 R Cradock Police Station Detective Office Crime Prevention Unit Completed March 2011 R Parow FSLForensic Units Delft & Sonchem Completed Dec 2011 R DOWNSCALE ON LEASES by addressing need through capital works

2/16/12 Capital Works Project Leased FacilityStatus Envisaged savings per annum Roedtan Police Station2013/2014R Tzaneen Police Station2013/2014R Greenwood Park Det Detective Unit2013/2014R Carletonville Police Station2014/2015R CAPITAL WORKS PROJECTS PLANNED STILL TO BE APPROVED Goodwood Police Station & Detective Unit 2015/2016R VredenburgPolice Station2015/2016R StiklandPolice Station2015/2016R planned projects to downscale on leases

2/16/12 07/0808/0909/1010/1111/12 Residential accommodation DOWNSCALE ON LEASES by non-renewal of leases

2/16/12 ChallengesImpact Non-payment of Landlords on leased properties Lock out and evictions of personnel from leased facilities Inability to render services Non-renewal of leases. All relevant documentation for 592 requests submitted to DPW. Leases expired between 1 April 2011 to 31 March Expired leases currently on month-to- month agreements Under Expenditure on Lease budget for 2011/12 Limit SAPS’ ability to consider additional accommodation needs Challenges with leases The Acting National Commissioner is engaging with the Department of Public Works to address this matter as well as all other needs within the SAPS.

2/16/12 THANK YOU