Project preparation workshop “Bringing a transnational project to life” Project idea “Challenges and chances from Climate Change for regional and local development” (working title) March 12 th and 13 th 2008 Office of Vides Projekti, Riga/ Latvia

March 13th [„Financing of Life“] [Dennis Ehm, ARL] 2 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ „Financing of Life (incl. preparation and retirement“ Introduction to budgetary issues Dennis Ehm, ARL

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 3 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Financing phases Project Preparation Phase 1 year before deadline of the call only WP 0; only BL 1 (personnel), BL 2 (external services) and BL 3 (travel and accommodation) Project duration Phase Contracting Phase (3 months; all WPs and BLs) Implementation Phase (12-36 months; all WPs and BLs) Closure Phase (3 months; only WP 1, all BLs?) Post-project Phase (until ca. 2025) no funding

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 4 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Project budget by sources (PM p. 28)

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 5 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Project costs by project elements (Partners own contribution generates funds) partners contribution  incl. funds allocated to single activities costs and commonly shared costs single activities costs  sum up to costs of a WP commonly shared costs  allocated to specific WPs (especially WP 1: project coordination and WP 2: communication) single WPs costs  sum up to the project costs  all costs must be covered by the project budget 

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 6 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Budget Lines BL 1: Personell BL 2: External services –to be specified BL 3: Travel and accomodation BL 4: Equipment and investment –to be specified BL 5: Other direct costs See detailed descriptions in Programme manual p !

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 7 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Division of budget Within application –per partner –per fund (ERDF, Norwegian, ENPI) –per work package –per budget line (partly detailed specified) –per reporting phase (1/2 year; not ENPI) (changes hardly possible in implementation phase!) in reports (every 6 months) –the costs of each cost item must be proven, controlled and allocated to the respective partner, fund, work package, budget line (partly detailed specified)

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 8 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Financial Reporting every six months along with activity reports step 1: Partner reports –detailed per cost item (includes share of common costs) –first level control on partner level –submission to the project‘s financial manager and the LP step 2: Project reports –sum up from reported and controled partner costs –first level control on project level –submission to the JTS (PM p )

March 13th 2008 „Financing of Life“ Dennis Ehm, ARL 9 Project preparation Workshop, March 12th/13th Riga „Financing of Life“ Common costs to be shared Items, services and activities of the benefit for all partners, e.g. WP 1 (project coordination) –overall coordination (thematic and technical) –formal activities (contracts, reports, JTS communication) –preparation of common meetings/ events/ excursions –financial management and control –ca. 15% of the project budget WP 2 (communication and information) –communication plan and overall WP coordination (communication manager) –dissemination activities and occasions –website –internal communication –volume and share to be discussed

Project preparation workshop “Bringing a transnational project to life” Project idea “Challenges and chances from Climate Change for regional and local development” (working title) March 12 th and 13 th 2008 Office of Vides Projekti, Riga/ Latvia