ISES Discipline Collection Fall 2007 – Segment 1

Topics for Today Discipline: From SPR to ISES Preparing for the ISES Discipline Collection Discipline Data Elements Individual Student Discipline Record Group Exercise Loading Student Discipline Data Identifying Errors and Warnings Final Submission of ISES Discipline Data to DPI Getting Help

Segment One Discipline: From SPR to ISES Preparing for the ISES Discipline Collection –Granting Access to ISES Discipline –ISES Year End Records –District / School Preferences Discipline Data Elements –Composition of a Discipline Record –New Data Elements –WSLS Elements –ISES Year End Elements

Discipline From SPR to ISES

School Performance Report

ESEA Consolidated Application End of Year Reporting WI School Performance Report (Eliminated WI SPR collection of suspensions, expulsions, and post-expulsion services) Federal Reporting Requirements under EDEN OSEP Reporting Requirements for students with disabilities ISES Year End Collection ISES Discipline Collection WSLS

Preparing for the ISES Discipline Collection

WAMS Profile Management Obtain a Wisconsin User ID, if new to the WSLS/ISES. Verify profile includes current address. URL: on.wisconsin.gov

Granting Access to ISES Discipline Authorization is managed by each individual district. An individual must first request a WAMS ID (Wisconsin Web Access Management System). The Local WSLS/ISES Administrator must separately grant access to each local staff member. Only the ISES All Functions role may access ISES Discipline. This role may be granted for an individual school or for the entire district.

ISES Year End Records YE records for 2006 – 07 are collected during the same timeline as Discipline records for 2006 – 07. If YE records are submitted before Discipline records, certain Discipline data elements may be pre-populated. YE records will not be required for 2006 – 07 in order to lock associated Discipline records.

District / School Discipline Preferences Pre-populated from WSLS for Must be completed for ‘All Schools’ and each individual school more the Main Menu will be displayed. May be completed only by a District level user. Will allow import from WSLS or ISES for

ISES Discipline Data Elements

Incident Incident Date Primary Incident Type Secondary Incident Type

Removal Incident Removal Period Start Date Removal Type Serious Bodily Injury Expulsion Return Year Modified Term Early Reinstatement Conditions

IncidentRemoval Current Term Data School Days Removed this Term Services Provided during Expulsion Return to School after Expulsion

Incident Date: Definition The date on which the incident resulting in removal occurred.

Incident Date: Rules Used to associate an incident with a specific school year. Must be a valid date of the format MM/DD/YYYY. Must occur within an valid enrollment period for the student in the submitting district and school. Must occur between 7/1/2006 and 6/30/2007.

Primary and Secondary Incident Type: Definition The reason for disciplinary removal of a student.

Primary and Secondary Incident Type: Rules Primary is required and is usually the most serious infraction or offense committed. Secondary is optional. Primary and Secondary Incident Type may not be the same. Use care in selecting Incident Type. Removals associated with a gun and firearms incidents and students with disabilities are governed by specific Wisconsin statues.

Removal Period Start Date: Definition Start date of the student's removal type.

Removal Period Start Date: Rules Must be a valid date of the format MM/DD/YYYY. Must be on or after the incident date.

Removal Type: Definition The type of disciplinary removal for student involved in incident.

Removal Type: Rules Removal types In-school suspension, IAES placement by School Personnel, IAES placement by Hearing Office may be submitted only for students with disabilities. IAES removal types are accepted only with specific combinations of incident type and, in one case, serious bodily injury.

Serious Bodily Injury: Definition Serious Bodily Injury involves a substantial risk of death; extreme physical pain; protracted and obvious disfigurement; or protracted loss or impairment of the function of a bodily member, organ, or faculty.

Serious Bodily Injury: Definition Must be Y or N. Required only for Removal Type ‘IAES Placement by School Personnel’.

Expulsion Period Return Year: Definition The school year during which an expelled student is expected to return to school grounds based on the expulsion expiration date specified in the expulsion order.

Expulsion Period Return Year: Rules Must be YYYY. Must be equal to or greater than the school term of the removal. Required only for removal type ‘Expulsion’. Used to determine Permanent Expulsions.

Modified Term: Definition Reduction in the minimum one-year (12 month) expulsion period for firearms.

Modified Term: Rules Must be Y or N for Required only for removal type ‘Expulsion’. Should be N for incidents not related to firearms.

Early Reinstatement Conditions: Definition Condition that a student is required to meet before he or she may be granted early reinstatement or conditions that a student is required to meet after his or her early reinstatement but before the expiration of the term of expulsion specified in the student's expulsion order.

Early Reinstatement Conditions: Rules Must be Y or N. Required only for removal type ‘Expulsion’.

School Days Removed this Term: Definition Number of school days during which student is removed for this school term, incident, and removal type.

School Days Removed this Term : Rules Must be numeric and may use only.0 or.5 as the decimal place. May not exceed 5 days for an Out of School Suspension. May not exceed 45 days for an IAES removal. May not exceed 366 days.

Services Provided during Expulsion: Definition The student who was expelled from School A received educational services during the expulsion period during this school term. Educational services may either be provided by another school or by School A at a setting off School A's grounds.

Services Provided during Expulsion: Rules Must be Y or N. Required only for removal type ‘Expulsion’.

Return to School after Expulsion: Definition Return to school on or before the expulsion expiration date specified in the expulsion order. Student may return to the same school or a different school.

Return to School after Expulsion: Rules Must be Y or N. Required only for removal type ‘Expulsion’.

WSN District / School (Submitting) Enroll Date Race Gender Incident Removal Date of Birth WSLS Data

Accountable District / School Grade Incident Removal Primary Disability ELP code Max Age Year ISES Year End Data

Primary Disability Must reflect the student’s status as of the Removal Start Date. Uses the same categories as the Year End collection. May be different than the associated Year End record.

English Language Proficiency Code Must reflect the student’s status as of the Removal Start Date. Uses the same categories as the Year End collection. May be different than the associated Year End record.

Incident WSN Submitting District / School Accountable District / School Grade Enroll Date Race Gender Incident Date Primary Incident Type Secondary Incident Type

Removal (All Types) Incident Date of Birth Max Age Year Removal Period Start Date Removal Type Primary Disability ELP Code

Removal (IAES – SP) Incident Serious Bodily Injury

Removal (Expulsions) Incident Expulsion Return Year Modified Term Early Reinstatement Conditions

IncidentRemoval Current Term Data (All Removal Types) School Days Removed this Term

IncidentRemoval Current Term Data (Expulsion Removal Type) Services Provided during Expulsion Return to School after Expulsion

ISES Discipline Collection Fall 2007 – Segment 2

Topics for Today Discipline: From SPR to ISES Preparing for the ISES Discipline Collection Discipline Data Elements Individual Student Discipline Record Group Exercise Loading Student Discipline Data Identifying Errors and Warnings Final Submission of ISES Discipline Data to DPI Getting Help

Segment Two Individual Student Discipline Record –Incident and Removal Scenarios –On-line Discipline Record Group Exercise

Individual Student Discipline Record

Incident and Removal Scenarios

Incident Removal

Incident Removal Removal Incident

Removal Removal Incident Removal 2007 Incident 2007 Removal

Incident Removal Removal Incident Removal 2007 Incident 2007 Removal 2008 Removal 2007 Incident

Removal Removal 2007 Incident 2008 Removal Incident Removal 2007 Incident 2007 Removal Incident with Single Removal Incident with Single Removal where incident date and removal date are in different school terms Incident with Multiple Removals Incident with Removal spanning multiple school terms

On-line Discipline Record

Incident Removal

Removal 2007 Incident 2007 Removal

Group Exercise

ISES Discipline Collection Fall 2007 – Segment 3

Topics for Today Discipline: From SPR to ISES Preparing for the ISES Discipline Collection Discipline Data Elements Individual Student Discipline Record Group Exercise Loading Student Discipline Data Identifying Errors and Warnings Final Submission of ISES Discipline Data to DPI Getting Help

Segment Three Loading Student Discipline Data –Student Search –Student Record List –File Upload –Process Status –Results Identifying Errors and Warnings –Validation Process –Error Reports –Warning and Informational Message Reports Final Submission of ISES Discipline Data to DPI –Accountability / Responsibility –Data Quality –Lock & Submit Getting Help

Loading Student Discipline Data

Student Search

Student Record List

File Upload

Identifying Dependencies in File Upload A violation of any of the business rules listed in the Appendix B.2 File Definition Table will cause the entire file to fail during the load process. Mandatory Elements in XML doc (Non-Nullable in CSV doc) are required on File Upload. “Conditional” and “Nullable for Upload” elements may fail depending on the combination of other values in the record. Note the record type associated with data element. If a data element is sent with the wrong record type, it will cause the file upload to fail. A rule which begins ‘Cannot be sent…’ may cause file failure. A rule which begins ‘Will not be written to the database…’ will not cause file failure, but will cause data included in the upload to be ignored.

Identifying Errors and Warnings

Error, Warning, and Informational Message Reports

Final Submission of ISES Data to DPI

Accountability and Responsibility

Resolve All Errors Acknowledge or Resolve All Warnings Review the accuracy and completeness of the data. Individual schools may be locked. This may be a useful tracking tool, but is not required. A district submission is not complete until a district lock is successful. Locking all individual schools is not equivalent to a district lock. Preparing for the Final Submission

Who should review ISES data? District staff responsible for monitoring ESEA Consolidated Reporting District Special Education Coordinator District Student Services / Enrollment Coordinator District Administrator

Data Quality

File Download Request

WINSS Data Analysis

WINSS District Report

Locking Discipline Data

Processing Lock

School Lock

District Lock

Getting Help

ISES Resources

Conference Calls

Helpdesk Tool Report questions and issues to the WSLS/ISES Help Desk

Helpdesk Tool Ticket Functions

Helpdesk Tool Whiteboard

ISES Discipline Collection Fall 2007