DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF HEATING, VENTILATION AND AIR-CONDITIONING (HVAC) SYSTEMS FOR THE PS ACCELERATOR INFRASTRUCTURE TENDERING PROCEDURE IT- 3869/EN Bjorn JENSSEN 1

TENDERING PROCEDURE Compulsory conference and visit : Compulsory conference and visit : Bids to be returned to CERN by: Bids to be returned to CERN by: Finance Committee: Finance Committee: Please do not request for information concerning the result before FC approval Please do not request for information concerning the result before FC approval Contract negotiation and notification Contract negotiation and notification Start of the contract : Start of the contract : Late September 2012 (commissioning of the systems in (commissioning of the systems in November 2013) November 2013) Bjorn JENSSEN 2

DOCUMENTATION Tender Form + Annexes Tender Form + Annexes Technical Specification + Annexes Technical Specification + Annexes « Selection and Adjudication criteria for supply contract » March 2012 « Selection and Adjudication criteria for supply contract » March 2012 General Conditions for Invitations to Tender CERN/FC/5312-I General Conditions for Invitations to Tender CERN/FC/5312-I General Conditions of CERN Contracts CERN/FC/5312-II General Conditions of CERN Contracts CERN/FC/5312-II Bjorn JENSSEN 3

CLARIFICATION PROCESS All questions shall be addressed in writing to All questions shall be addressed in writing to Bjorn JENSSEN CERN will respond to any request for clarification received earlier than 14 calendar days prior to the deadline for submission of bid ( ) CERN will respond to any request for clarification received earlier than 14 calendar days prior to the deadline for submission of bid ( ) CERN/s response will be sent to all bidders, including the request for clarification but without identifying its source CERN/s response will be sent to all bidders, including the request for clarification but without identifying its source Bidders shall acknowledge receipt of the acknowledge in cover letter with bid should each individual CERN clarification correspondence received Bidders shall acknowledge receipt of the acknowledge in cover letter with bid should each individual CERN clarification correspondence received Bjorn JENSSEN 4

BASIS OF AWARD Bjorn JENSSEN 5 Adjudication basis: The contract shall be awarded on a « lowest compliant » basis to the bidder whose bid complies with the technical, financial and delivery requirements and is the lowest* * Subject to the rules aiming at achieving well balanced industrial return coefficient for Member States (MS) PB= Poorly Balanced WB= Well Balanced

BASIS OF AWARD Selection and adjudication criteria – Concept Improve the distribution of our purchases among CERN MS Country of origin (for supplies) : the country (ies) where the supplies (including their components and assemblies) are manufactured or undergo the last major transformation by the contractor or his sub- contractor(s) Country of origin (for supplies) : the country (ies) where the supplies (including their components and assemblies) are manufactured or undergo the last major transformation by the contractor or his sub- contractor(s) Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period. Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period. Well balanced Member states: CH – CZ – FR – PL – PT Well balanced Member states: CH – CZ – FR – PL – PT The tender shall be treated as that from a poorly balanced PB MS provided that the value of supplies originating in one or more PB MS is not less than 51% of the total amount of the contract. The tender shall be treated as that from a poorly balanced PB MS provided that the value of supplies originating in one or more PB MS is not less than 51% of the total amount of the contract Bjorn JENSSEN 6

BASIS OF AWARD The alignment rules 1- Lowest bidder from PB MS Contract 1- Lowest bidder from PB MS Contract 2- Lowest bidder from well balanced (WB) MS 2- Lowest bidder from well balanced (WB) MS (If bid from PB MS is within a difference of < 20% negotiations) 1st bidder from PB MS aligns Contract1st bidder from PB MS aligns Contract If not - 2 nd bidder from PB aligns ContractIf not - 2 nd bidder from PB aligns Contract If not – Contract to lowest bidderIf not – Contract to lowest bidder Bjorn JENSSEN 7

PRICE BASIS All prices shall be quoted in CHF or EUR or the preferred currency of the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision All prices shall be quoted in CHF or EUR or the preferred currency of the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision Quantities indicated in the DQE are merely indicative. A change of the volume will not affect the unit prices. Quantities indicated in the DQE are merely indicative. A change of the volume will not affect the unit prices. Report the prices indicated in each of the chapters of the DQE into the tender form. Report the prices indicated in each of the chapters of the DQE into the tender form. Validity of the bid: 6 months from the closing date. Validity of the bid: 6 months from the closing date. Re-measurement contract: Final price of each of the contract shall be agreed to after re-measurement of the real quantities installed. Re-measurement contract: Final price of each of the contract shall be agreed to after re-measurement of the real quantities installed Bjorn JENSSEN 8

VAT Prices shall take into account CERN’s exoneration from VAT and import duties Prices shall take into account CERN’s exoneration from VAT and import duties VAT shall be subject to the rules and invoicing instructions as defined under the following link: VAT shall be subject to the rules and invoicing instructions as defined under the following link: OR Bjorn JENSSEN 9

PAYMENT CONDITIONS (1 of 2) Bjorn JENSSEN 10

Bjorn JENSSEN 11 PAYMENT CONDITIONS (2 of 2)

Services covered in IT-3869/EN shall be delivered on the Swiss the CERN site. CERN’s privileges and immunities do not apply to firms intervening on the CERN site. Firms intervening on CERN’s site remain subject to their national legislation and shall comply with the Ordre Public rules applicable on the territory where the intervention takes place Relations with Host States

Switzerland / Suisse : Office cantonal de l'inspection et des relations du travail (OCIRT) Rue des Noirettes 35 CH-1227 Carouge T F France : Direction régionale des entreprises, de la concurrence, de la consommation, du travail et de l’emploi (DIRECCTE) Rhône-Alpes – Unité territoriale de l’Ain 34 avenue des Belges Quartier Bourg centre F Bourg-en-Bresse cedex T F Switzerland / Suisse : Office cantonal de l'inspection et des relations du travail (OCIRT) Rue des Noirettes 35 CH-1227 Carouge T F France : Direction régionale des entreprises, de la concurrence, de la consommation, du travail et de l’emploi (DIRECCTE) Rhône-Alpes – Unité territoriale de l’Ain 34 avenue des Belges Quartier Bourg centre F Bourg-en-Bresse cedex T F

RETURN DATE Bids shall be returned to CERN no later than: Bids shall be returned to CERN no later than: Bjorn JENSSEN 14

CONTACT FOR INFORMATION Bjorn JENSSEN Tel: Fax: Always put in cc: Bjorn JENSSEN 15