Mark Gordy Annual FIMS Comprehensive Training Y-12 New Hope Center Oak Ridge, TN March 25, 2014.

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Presentation transcript:

Mark Gordy Annual FIMS Comprehensive Training Y-12 New Hope Center Oak Ridge, TN March 25, 2014

GSA Occupancy Agreements There are currently 60 GSA Owned and GSA Leased buildings identified within FIMS Information currently populated for these agreements are: Location, Usage, Square Footage, Occupants, Operating Cost, Actual Maintenance, and Total Rent Bill Historically in FIMS, GSA Occupancy agreements have been managed differently then how we manage Department owned and leased buildings 2 GSA Occupancy Agreements in FIMS

GSA Rent on the Web GSA Rent on the Web can be used to obtain the latest rent bills It is important to update FIMS based on the latest rent bills Rent on the Web URL notifications when monthly rent bills are available 3 GSA Occupancy Agreements in FIMS

Freeze the Footprint Updated GSA Occupancy data is critical to managing the Freeze the Footprint (FTF) initiative As a result of FTF, it is necessary to collect more extensive facility data. Reduces the need for Site data calls Simplifies FTF reporting as all data resides in FIMS Improves data reliability 4 GSA Occupancy Agreements in FIMS

FIMS Change Request This change request outlines changes in how occupancy agreement are captured in FIMS Calls for the integration of GSA Occupancy agreements into our regular inventory of Department Owned and Leased buildings Defines the collection of more facility data to support FTF Has been FAC and FDDC approved (7/2013) 5 GSA Occupancy Agreements in FIMS

Additional Data Requirements Property Info Historic Designation Property Detail Status Status Date Location Location City, County, State, and Zip Code Main Location Congressional District 6 GSA Occupancy Agreements in FIMS

Additional Data Requirements Building Info Utilization % Maintenance Annual Required Maintenance (Optional) Excess Estimated Disposition Year Anticipated Disposition Method 7 GSA Occupancy Agreements in FIMS

Additional Data Requirements Mission Mission Dependent Program Sustainability Assessment Year / Planned Compliance Year Compliance Approach Guiding Principle Percentage / Certification Level Received USGBC Project ID Cool Roof Total Roof Projected Area Photovoltaic, Reflective, and Vegetative Area Planned Complete Cool Roof Date Cool Roof Not Economically Feasible 8 GSA Occupancy Agreements in FIMS

Additional Data Requirements Ingrant 1 Contract No Initial, Effective, and Expiration Dates Grantee/Grantor Cancellation Rights Other Costs Ingrant 2 Renewal Options Renewal Options Additional Years/Days Notice/Rent Next Responsible Party Interior/Exterior Migrated: GSA Assigned Occupants data to Building Info window Assigned Usable/Common/Shell Rental Rate SF to Dimensions window GSA Assigned window is removed from FIMS Total Bill (Annual) to Ingrant 1 window 9 GSA Occupancy Agreements in FIMS

Additional Data Requirements One New Data Element Cancellation Fee – lump sum fee incurred by DOE to exercise their rights to cancel the Occupancy Agreement with GSA. 10 GSA Occupancy Agreements in FIMS

Implementation We will work with Sites towards a smooth implementation of this change request To the extent possible, we will aid in the population of the data Implementation date is on hold pending completion of LOB enhancements 11 GSA Occupancy Agreements in FIMS