North Carolina CTS Committee Meeting October 17, 2000

Today’s Agenda u CTS Program Overview u CTS Committee Overview u Agreement/Tasking Process u Open Discussion u Rollout/Working Groups u Action Items/Wrap Up

CTS Program Overview

Purposes of the NFIP 1. Make flood insurance available 2. Identify floodplain areas and flood risk zones 3. Provide framework for a community’s floodplain management ordinances

FEMA’s Flood Hazard Mapping Program u Fundamental tenet is to provide up-to-date, accurate flood hazard information u Flood hazards are dynamic u Flood map inventory must be continually updated and maintained

u With up-to-date flood hazard data: l Map users can make prudent siting, design, and flood insurance purchase decisions l Communities can administer sound floodplain management programs Importance of Updated Flood Hazard Information

Digital FIRM = Flood Data Base + Topography +

Cooperating Technical Partners (CTPs) u New approach for FEMA’s flood mapping u Formal partnership with local communities, regional agencies, and/or States u Build on local/regional/State mapping knowledge and capability

North Carolina’s Flood Mapping Program u Program established to implement the Cooperating Technical State Partnership with the Federal Emergency Management Agency (FEMA), signed September 15th u Ownership and responsibility for Flood Insurance Rate Maps (FIRMs) delegated to State

Why North Carolina Is Undertaking This Project u State’s vulnerability to hurricanes and flooding l 14 federally declared disasters since 1989 l Hurricane Floyd damages = $3.5 billion l 4,117 uninsured/under-insured homes destroyed as result of Hurricane Floyd u Accurate, up-to-date flood hazard information crucial to protect lives and property

Why North Carolina Is Undertaking This Project u Hurricane Floyd revealed flood hazard data and map limitations u Age of North Carolina FIRMS l 55% at least 10 years old l 75% at least 5 years old u FEMA’s mapping budget is finite l North Carolina receives only one updated flood study for one county per year u Many counties and communities lack resources to take on this responsibility

Project Components u Developing Flood Hazard Studies through Community Mapping Needs Analysis (Scoping) u Acquiring high-resolution topographic data and accurate Digital Elevation Models (DEMs) u Conducting engineering studies u Generating countywide digital FIRMs (DFIRMs) u Designing and implementing state-of-the-art, dynamic IT infrastructure u Supporting real-time flood forecasting and inundation mapping capability

Funding for This Project u In August 2000, North Carolina General Assembly Approved Funding for first Six River Basins ($23 million) u FEMA has contributed $6 million, as well as in-kind professional services u North Carolina is also working with other Federal partners to secure additional funding

How the Flood Mapping Program Will Be Managed u North Carolina Office of State Budget, Planning and Management (OSBPM) will oversee and manage the program day-to-day u OSBPM will coordinate closely with CTS Committee

How the Flood Mapping Program Will Be Managed u NCGS will be involved in the acquisition of topographic data and development of DEMs u CGIA will be involved in development and acquisition of digital base maps, production of DFIRMs, and implementation and operation of Information System

How the Flood Mapping Program Will Be Managed u NCDEM will be involved with scoping process/ identification of community mapping needs and prioritization of flood hazard studies. u NCDEM will also be involved in providing outreach, education, and assistance to communities on how to best utilize information for mitigation and planning purposes.

North Carolina’s Goals for CTS Program u Current, accurate data for sound siting and design decisions u Better floodplain management to reduce long-term flood losses u Updated data to alert at-risk property owners of the need for flood insurance u Faster, cheaper FIRM updates

North Carolina’s Goals for CTS Program u Digital format to allow: l More efficient, precise flood risk determinations l GIS analysis and planning l Online access 24 hours a day u DEMs will be useful for almost any engineering or planning application

The Flood Mapping Process Scoping Map Production

Scoping u Research/inventory all available elevation, flood hazard, and digital base map data u Assess existing flood hazard data on effective FIRMs u Determine appropriate technical method for developing up-to-date flood hazard data and establish priority level

Scoping u Conduct outreach activities to determine needs for updated FIRMs u Identify data that need to be developed or acquired u Determine proposed scales, paneling scheme, and format for DFIRM production u Getting upfront buy-in from community on what should and will be studied

State FEMA Kickoff Meeting with County/Local Floodplain Administrators Mapping Needs Assessment Effective FIS & FIRM Research Evaluate Post-Floyd Data NC Scoping Database Generate Initial Scoping Package Initial Scoping Meetings Develop Draft Basin Plans Final Scoping Meetings Finalize Basin Plans Process for Scoping Six River Basins in Eastern North Carolina Prepare Delivery Orders & CTC Mapping Activity Agreements & Update CTS Mapping Agreement Analysis and Mapping Step 1 Initial Research and Community Coordination Step 2 Initial Scoping Meeting Step 3 Draft Basin Plans Step 4 Final Scoping Meeting Step 5 Final Basin Plans SCOPINGPRODUCTION Questionnaire

Step 1—Initial Research and Community Coordination u August 31, 2000, kickoff meeting— community questionnaire u Complete Assessment of Community Mapping Needs (CTC Agreement) u FEMA will research FIS/FIRM and other data for each community u Evaluate post-Hurricane Floyd data

Step 2—Initial Scoping Meetings u Meetings in each county u Present results of Step 1 research u Ask for community input u Meet individually with county and each community’s representatives u Each county and community will be contacted to schedule the meeting

Step 3—Draft Basin Plans u Synthesize research and community input u Draft basin plans will include: l Comprehensive lists of flooding sources to be updated l Counties for which DFIRMs will be produced l Overall schedule

Step 4—Final Scoping Meeting u Meetings held in each basin u Two or three separate meetings may be held in larger basins u All impacted counties and communities will be invited u Present draft basin-wide plans u Provide final opportunity for input

Step 5—Final Basin Plans u Final basin plans will be used to: l Complete CTS Task Agreement with FEMA l Develop Delivery Orders for our mapping contractor l Develop CTC Mapping Activity Agreements with any counties or local communities l Production phase will then begin

Map Production u See Production Process Flowchart in handout package (Attachment to MAS E) u Acquisition of high-resolution topographic data u Generation of accurate DEMs u Updated engineering analyses and floodplain mapping u Conducting hazard analyses and producing updated DFIRMs u State will contract with a private sector firm to conduct this work

Community Review u Preliminary countywide DFIRMs issued to each county and its communities for review and comment u County meetings to present maps and provide opportunity for comment u Statutory 90-day appeal period

Project Schedule u By March 31, 2001 = Complete IT infrastructure design u By August 2002 = Complete acquisition of raw elevation data, develop DEMs and updated flood data, and produce digital FIRMs for the six eastern river basins (Cape Fear, Lumber, Neuse, Pasquotank, Tar-Pamlico, and White Oak)

Project Schedule u By end of State FY 2005 = Produce DEMs, updated flood data, and digital FIRMs for remaining 11 river basins u Enter “maintenance” phase

CTS Committee Overview

Purpose and Role of CTS Committee u Strategic planning for program direction and associated activities u Provide input and feedback regarding data and products u Facilitate multi-level government coordination u Provide technical and programmatic expertise and advice u Review and concur on Mapping Activity Statement Agreements

CTS Committee Member Organizations u FEMA u USGS u NASA u USACE u EPA u NOAA u HUD u NOAA u NWS u SBA u EDA u DOT u USDA Federal Agencies:

CTS Committee Member Organizations u OSBPM u NCDEM u NCGS u CGIA u Land Records Management Div. u DENR u NCDOT u NC Office of Information Technology u Dept. of Insurance State Agencies:

CTS Committee Member Organizations u General Assembly u GICC/Statewide Mapping Advisory Committee u League of Municipalities u Association of County Commissioners u North Carolina State University Other State Organizations:

CTS Committee Member Organizations u Greensboro u Asheville u Lenoir County u Wake County u New Hanover County u Charlotte/Mecklenberg County Local Government Agencies:

CTS Committee Member Organizations Technical Advisors: u NC Floodplain Managers Association u Professional Engineers of NC u NC Society of Surveyors u ASPRS, NC Chapter u URISA, NC Chapter u NC Citizens for Business and Industry u FGDC u Open GIS Consortium

Structure of CTS Committee u Chaired by John Dorman, OSBPM u Executive Committee l Day-to-day oversight of program l Chaired by John Dorman, OSBPM l Membership includes CGIA, NCGS, DEM, and FEMA l Will refer items to the overall CTS u Technical Working Groups

CTS Committee Logistics u Committee Bylaws under development u Plan to meet on monthly basis initially l November 14, 2000 l December 12, 2000 l January 16, 2001 l February 13, 2001 u Bi-monthly thereafter

Agreements/Tasking Process

Agreements versus Delivery Orders u Agreements l Negotiated and signed by CTS Partners l Include overall MOA, funding agreements, and Mapping Activity Statements u Delivery Orders (DOs) l State contracting with private A/E firm(s) l DOs are mechanism to complete work agreed to by CTS Partners under the Mapping Activity Statements

Memorandum of Agreement Funding Agreement No. 1 Mapping Activity Statement A MAS B Funding Agreement No. X MAS C MAS D MAS E MAS F MAS Hierarchy of Agreements

Memorandum of Agreement u Establishes formal overall partnership between State and Federal and local Partners u State, FEMA, and other Federal Partners will collaborate on flood hazard identification and post flood disaster hazard verification activities u Establishes CTS Committee u Signed by State and all Partners

Funding Agreements u Written under “umbrella” of overall Memorandum of Agreement u Summarizes available funding sources and amounts for specific mapping activities u Ties funding to specific Mapping Activity Statements u Signed by all partners contributing funding to the relevant activities

Mapping Activity Statement u State and Partners will develop Mapping Activity Statements for specific activities u References overarching Funding Agreement u Signed by State and all Partners contributing products, services, funding and/or technical support to the activity

Mapping Activity Statement u Also Specifies: l Scope l Period of Performance l Standards l Schedule l Products l Certification requirements l FEMA Technical Assistance and Resources l QA/QC Process l Subcontractors l Reporting l Point of Contact

Mapping Activity Statements Currently Being Developed AProject Scoping for Six Eastern River Basins* BInformation Management System CDigital Base Map for Six Eastern River Basins* DDigital Elevation Data Development for Six Eastern River Basins* EUpdated Flood Hazard Data and Digital FIRM Production for Six Eastern River Basins* *Future Mapping Activity Statements will be developed for the remaining Basins in the State

Mapping Activity Statements Currently Being Developed (cont.) FTechnology and Data Standards GReal-Time Flood Forecasting and Inundation Mapping HInter-Agency Coordination **Will be used to execute separate MASs for specific flooding disasters **Post-Flood Hazard Verification (Template)

A—Project Scoping for Six Eastern River Basins u Complete research and assessment of available data u Coordinate with counties and communities u Determine project scopes for six eastern basins l Flood data update methods l Digital FIRM production

A—Project Scoping for Six Eastern River Basins u Funding Support: State and FEMA u Implementation: State and FEMA u Technical Support: FEMA

B—Information Management System u Design, develop, and implement dynamic, state-of-the-art secure IT system to analyze, maintain, archive, and disseminate flood maps and associated data u Funding Support: State and FEMA u Implementation: State, FEMA, and USGS (FGDC and EROS) u Technical Support: All

C—Digital Base Map Development for Six Eastern Basins u Acquire base map data that will be used for digital FIRM production for six eastern basins u Primary base maps will be DOQs

C—Digital Base Map Development for Six Eastern Basins u Funding Support: State, USDA, and USGS u Implementation: State, USDA, and USGS u Technical Support: FEMA, NASA, USDA, NOAA, and USGS

D—Digital Elevation Data Development for Six Eastern Basins u Acquire elevation data that will be used for flood hazard analyses for six eastern basins u Produce seamless DEMs equivalent to 2-foot contour interval mapping

D—Digital Elevation Data Development for Six Eastern Basins u Funding Support: State, FEMA, and USGS u Implementation: State u Technical Support: FEMA, NASA, and USGS

E—Updated Flood Hazard Data and Digital FIRM Production for Six Eastern Basins u Conduct hazard analyses (riverine, lacustrine, and coastal) for six eastern basins u Produce seamless countywide digital FIRMs for affected counties and communities

E—Updated Flood Hazard Data and Digital FIRM Production for Six Eastern Basins u Funding Support: State, FEMA, and USGS u Implementation: State, FEMA u Technical Support: FEMA, USACE, USDA, and USGS

F—Technology and Data Standards u Builds on North Carolina mapping program to help create geospatial data and technology standards for NSDI following FGDC procedures u Funding Support: State, FEMA, NASA, and USGS u Implementation: State and USGS u Technical Support: All

G—Real-Time Flood Forecasting and Inundation Mapping u Create and maintain a real-time flood forecasting and inundation mapping capability u Consistent with NWS’ planned Advanced Hydrologic Prediction Services and USGS Real Time Hazards initiative

G—Real-Time Flood Forecasting and Inundation Mapping u Funding Support: State, NOAA, USACE, and USGS u Implementation: State and USGS u Technical Support: FEMA, NASA, NOAA, USACE, USDA, and USGS

H—Inter-Agency Coordination u Ongoing coordination between all local, regional, State, and Federal Agencies involved in floodplain activities in North Carolina u Establishes process for notifying State of any proposed or existing major land use, waterway, watercourse, or watershed impacting flood hazards u Will allow FIRMs to be updated in timely manner

H—Inter-Agency Coordination u Funding Support: All u Implementation: All u Technical Support: All

Current Status of Agreements u MOA signed 9/15/00 u Funding Agreement Number 1 l Currently under development l Obligates State and FEMA funding for 6 Eastern Basins l Pertains to Mapping Activity Statements A through F l Will be modified to include funding from other Federal Agencies

Current Status of Agreements u Mapping Activity Statements l Drafts for statements A through H in your notebook l Negotiations to begin with other Federal Agencies in near future

Current Status of Contractor Selection u Received LOQs from 4 firms on 9/22/00 u 17 member evaluation board (State, Federal, local) u Completed interviews with four firms October 12-13, 2000 u Will select most qualified firm(s) by 11/1/00 u Negotiated contract by 12/1/00

Current Status of Contractor Selection u Will request proposals for first two DOs as part of contract negotiations l IT Requirements Analysis and Preliminary System Design l DEMs for six eastern basins l Draft copies included in your handouts

Working Groups

u Focus on specific technical and programmatic areas: l Post-Flood Hazard Verification l Information Technology l Topographic Data l Others established as needed

Post-Flood Hazard Verification Working Group u Chair: Gavin Smith, NCDEM u Members: FEMA, NWS, USACE, USGS, others u As part of MOA, CTS partners agree to collaborate to acquire post-event flood data and generate flood recovery tools u CTS Committee Working Group members on standby just prior to and/or in the immediate aftermath of an event to quickly determine scope

Post-Flood Hazard Verification Working Group u Scope will be defined based on: l Nature and characteristics of event; l Needs of the parties to best respond to and recover from event; and l Available funding for these activities under Federal Response Plan.

Post-Flood Hazard Verification Working Group u Funded by FEMA as part of Disaster Relief Funding u State and FEMA responsible for implementation u Work will be mission assigned to NOAA, USACE, and USGS u Template agreement currently under development; will be used to execute separate Mapping Activity Statements for specific flooding disasters

Information Technology Working Group u Chair: Karen Siderelis, CGIA u Members: All Federal Partners, GICC, NC Office of Information Technology, FGDC, Open GIS Consortium, others u Draft Mapping Activity Statement (Agreement B) and Delivery Order 1 in notebook for review and comment

Topographic Data Working Group u Chair: Gary Thompson, NCGS u Members: FEMA, NASA, USGS, ASPRS, NC Society of Surveyors, others u Draft Mapping Activity Statement (Agreement D) and Delivery Order 2 in notebook for review and comment

North Carolina CTS Committee Meeting Q UESTIONS ? ? ? ?