Leave AT cern INTRODUCTION 1.Annual leave 2.Official holidays, Annual shutdown 3.Leaves linked to a birth 4.Sick leaves 5.Special leaves 6.Saved leave 7.Home leave 8.Additional travel Human Ressources/Organization, Procedures & Services/lyl

INTRODUCTION  Official documents:  Staff Rules and Regulations: C hap II - Section 4  Administrative Circulars: 3 - Travel to the home station and home leave 14 - Accidents and illnesses suffered by members of the personnel 21 - Special leave 22A - Award of additional periods of membership in the Pension Fund to shift workers — Early departure 22B - Duration and special compensation for shift work 25 - Shift work - special provisions for the Fire & Rescue Service  Before taking leave:  request via EDH ( CERN administrative software ) (Employed members of the personnel wishing to take leave shall first obtain the written authorisation of their hierarchical supervisor or equivalent. The granting of leave shall be subject to operational requirements.)  Contact your DAO/secretariat before taking special leaves or to notify an absence Human Ressources/Organization, Procedures & Services/lyl

1.ANNUAL LEAVE  Leave year:  2.5 days/month => 30 days/year  Maximum of 30 jours transfert to following year  Possibility of taking leave in advance Human Ressources/Organization, Procedures & Services/lyl

2.OFFICIAL HOLIDAYS, ANNUAL SHUTDOWN  10 official holidays (SRR ; R II 4.33)  Annual shutdown  In principle last week of December / first week of January  Not deductible from annual leave Human Ressources/Organization, Procedures & Services/lyl

3.LEAVES linked to a birth MATERNITY LEAVE  Female MoP  Medical certificate  Total duration: 16 weeks  6 weeks before birth  10 weeks afterwards  Extended by 3 weeks  in the event of a premature birth  in the event of multiple births  as of the second child  if the employed member of the personnel is a single parent  Extended by 4 weeks if breastfeeding PATERNITY LEAVE  6 days (+ 3 additional working days in the event of multiple births) on 1st year PARENTAL LEAVE PARENTAL LEAVE unremunerated  maximum of 3 months' on 3 years (minimum period of 10 days)  Request via HR advisor ADOPTION LEAVE  maximum of 15 weeks Human Ressources/Organization, Procedures & Services/lyl

4.SICK LEAVES (illness or injury)  With medical certificate (explained by M-L. LECOQ)  Without certificate: 7 calendar days /year (NB: for periods of a maximum of 4 successive days)  Illness of a close relative*: 7 calendar days /year/per MoP (increased by 5 calendar days in the event of serious illness of a dependent child for single parent).  Compasionnate leave ( unremunerated ): maximum of 3 months to care for a close relative* (minimum period of 10 days) Request via HR advisor * Close relatives: spouse, child, father or mother, brother, sister, parent-in-law or step-parent Human Ressources/Organization, Procedures & Services/lyl

5.SPECIAL LEAVES Administrative Circular No 21 Contact your DAO SPECIAL LEAVE ASSOCIATED WITH FAMILY SITUATIONS Special leave for family reasons SPECIAL LEAVE FOR CIVIC DUTIES OR MILITARY SERVICE BY A MEMBER OF THE PERSONNEL Leave for civic duties Leave for military service SPECIAL LEAVE ASSOCIATED WITH ADMINISTRATIVE SITUATIONS Special leave for first removal Long service leave Leave in the framework of a disciplinary measure Special leave during the notice period Special training leave Special leave to compensate the disadvantages entailed by shift work SPECIAL LEAVE FOR PROFESSIONAL REASONS AND PERSONAL CONVENIENCE Request via HR advisor Human Ressources/Organization, Procedures & Services/lyl

6.SAVED LEAVE (SLS)  Staff members only  5.5 leave days/slice  First slice: 1.5 % of basic salary  Following slices: 2.5 %/slice of basic salary  Maximum 4 slices: 9 %/year of basic salary => 22 leave days/year  Request via HR advisor Human Ressources/Organization, Procedures & Services/lyl

7.HOME LEAVE A. International staff members and Fellows (contract BEFORE 01/07/06)  Non resident  Contract duration: minimum 2 years For contracts of less than 2 years, if renewed, contact your secretary to open your home leave account.  Length of stay: minimum 5 calendar days + travelling time If these conditions are fulfilled, 1 home leave entitles you to: - Lump sum (+ distance indemnity, depending on your home station) - Travelling time : - depending on your home station - non deductible from annual leave Human Ressources/Organization, Procedures & Services/lyl

B. Fellows (contract AFTER 01/07/06)  Contract duration: minimum 2 years For contracts of less than 2 years, if renewed, contact your secretary to open your home leave account.  Length of stay: minimum 5 calendar days + travelling time If these conditions are fulfilled, 1 home leave entitles you to: - Travelling time : - depending on your home station - non deductible from annual leave Human Ressources/Organization, Procedures & Services/lyl

8.ADDITIONAL TRAVEL  International staff members only  Non resident  Home station> 500 km (as the crow flies)  Not for indefinite term contracts If these conditions are fulfilled, 1 additional travel entitles you to: - Lump sum Human Ressources/Organization, Procedures & Services/lyl

1 st janv. X 1 st janv. X+1 1 st janv. X+3 1 st janv. X+4 1 st janv. X+2 1 st travel 2 nd travel 3 rd travel 4 th travel 5 th travel 1 st day of contract 1 year 2 year3 year4 year 1 st HL2 nd HL 3 rd HL Home Leave Additional travel Every 2 years (on contract start date anniversary) Every calendar year (1 st January) Human Ressources/Organization, Procedures & Services/lyl

PROCEDURE for Home Leave and Additional Travel  Leave request via EDH  Travel  Confirm when back (BUT if modifications, make it in EDH before confirmation)  Amount transferred to bank account ( International staff members and Fellows (contract BEFORE 01/07/06) ) (1 or several special home leaves could be granted, even during the first year of contract or even if you have already taken your home leave, but only for family reasons (AC3.IV)) Human Ressources/Organization, Procedures & Services/lyl

CONTACT Lynda LEROUX, HR-OPS-SER Direct phone: Websites: humanresources/external/SOC/all_leave.asp Human Ressources/Organization, Procedures & Services/lyl