What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011

April 21, Agenda April 15 workbook Important due dates Q & A Contact information

April 21, 2011 Part C workbook opened April 15, 2011 April 2011 SMTWTFS

April 21, 2011 April 15 Workbook Overview Monitoring Activities Report (MAR) Strand Report Results Transmittals Determinations

April 21, 2011 Monitoring Activities Report (MAR) Six messages: –Data collection reminder –Determinations reminder –Public reporting announcement –Child Outcome Summary Forms (COSFs) due date –Parent Training and Information Center info –Reminder to update unique identification codes (UICs) All service areas received all messages

April 21, Strand Report Strand Report displays local data for indicators reported in the Annual Performance Report (APR ) Strand Report condensed –Popular thumbs up/down stays –Explains if action is required Review with your Review and Analysis Process (RAP) Team

April 21, NEW NEW Strand Report

April 21, 2011 Results Transmittals Being issued for … –C-2Settings in a Natural Environment –C-3 Child Outcomes –C-4Family Outcomes –C-5 Child Find (birth–1) –C-6 Child Find (birth–3) Due June 15,

April 21, 2011 Wait… What’s a Results Transmittal? If a service area does not meet the state target on a results indicator, the local must complete a Results Transmittal Results Transmittals: –Are a form within CIMS in the April workbook –Guide discussions at the local level between LICC and RAP teams How do I know if I have to complete one? –Look at your Strand Report for a “thumbs down” –Look at your workbook Tasks List 9

April 21, 2011 NEW NEW Results Transmittal 10

April 21, 2011 Determinations MDE is required to issue determinations, or a service area report card, once annually; for Part C that’s every April MDE cover memo –March 31 memo from Sally Vaughn –About Determinations requirements 2011 report

April 21, 2011 CIMS Refresher 12

April 21, 2011 The CIMS Process 13

April 21, 2011 Open WB  Acknowledge Reports Reports must be acknowledged by May 15 You cannot view reports or complete work in your workbook until you’ve acknowledged your reports Where should you start? –Review MAR –Review Strand Report – Does my service area have a Results Transmittal(s)? –Review Determinations Report 14

April 21, Assemble a RAP Team A CIMS coordinator (special education director, Early On ® coordinator, or district designee) Parents School improvement team or LICC representative Service providers Data experts or program specialists Special education administrators/general education administrators/ISD monitor

April 21, 2011 Complete Tasks with the RAP Team Compliance –Review Strand Report –Review Determinations Results –Results Transmittals –C-2, 3, 4, 5, 6 –Complete with your LICC! 16

April 21, 2011 Provide Feedback After completing tasks, provide feedback, and your workbook will be complete 17

April 21, 2011 Upcoming Due Dates December 2010 workbook –Progress Report due: June 1 –Request CAP closeout: September 15 April 2011 workbook –Acknowledge reports: May 15 –CAPs due: June 15 –Results Transmittals due: June 15 Updated CIMS calendar available at the CIMS website under “Top Downloads” on the home page 18

April 21, Resources -

April 21, Resources -

April 21, NEW NEW – Understanding the Strand Report Want to dig deeper into your data?? Need help understanding your Strand Report? New information on the CIMS Web site ( to help service areas access and analyze datawww.cims.cenmi.org –What does this indicator measure? –Where can I find my data? –When was the data collected? –How was the local target calculated? Visit an indicator page under the “Results” or “Compliance” tab on the Web site

April 21, Understanding the Strand Report

April 21, 2011Questions?Questions?

24 For More Information CIMS Website – CIMS Part C Help Desk –(866) MDE –Vanessa Winborne, Early On Coordinator –Jessica Brady, Education Consultant,