ePermits Working Group Meeting Friday, October 23, 2015

Question Consider Broward County Building Officials Association membership on Working Group

Working Group Jeffery HalseyEnvironmental Protection & Growth ManagementEPGM Chris ZimmermanAmerican Institute of ArchitectsAIA Jim DipietroBoard of Rules and AppealsBORA David RosenofBroward League of Cities Sergio AscunceBuilding Officials Association of FloridaBOAF D. K. MinkBuilding Owners and Managers AssociationBOMA John SiegleConstruction Association of South FloridaCASF Steven C. BassettFlorida Building CommissionFBC Mustafa AlbassamFlorida Engineering SocietyFES Mason JacksonGreater Fort Lauderdale AllianceGFLA Vicki MorrowBroward County GIS Carlos AlvaradoBroward County IT

ePermits Case Study By JoAnn Loiodice

A Case Study JoAnn Loiodice, PPD Intern

ePermits Timeline Vision and Charter Change Mgt. Teams Portal Complete DMD Proof of Concept Go Live ePermits Reqs Complete Tech. Design Complete ePermits Go Live 1Q 20124/2012Mid-20121/20134/20136/20133/2014

Bldg. code change

ePermits Programs

Go Live: March 2014 Stakeholders:  Professional Engineers – have good relationship with Surface Water Staff Application Method:  Online web (remote) applications  Paper Other: SWM management strong advocates of ePermits ePermits Programs

Go Live: Nov Stakeholders:  Many Contractors  Many Runners  Many one-time customers Application Method:  Remote ePermits  Partial ePermits  Walk-in Technically more complicated  Internal referral process (19 programs) Many Cities still require paper DER certificate and plans

ePermits Programs Go Live: Feb Stakeholders:  Many Contractors  Many Runners  Many one-time customers Application Method:  Remote ePermits  Walk-in  Paper Other: New, in process of transitioning

ePermits Programs

Estimated Benefits / Savings (To Date) Fuel Costs: $38,000 CO Emissions: 9,400 lbs. Paper: 30 tons (80 trees) Travel time: 4,500 hrs. Staff Time: 3,300 hrs. Savings to applicants (local): $360,000 Savings to County (internal): $140,600 ePermits makes Broward a more accessible market for non-local investment

$140,000 $360,000

Est. Total: $912,000

Projected Environmental Impact & Indirect Savings Tons of Paper325 Trees820 Carbon Emissions (lbs.)58,300 Travel Distance (mi.)1,364,000

What’s next for Broward County ePermits? 1. Affect broad scale cultural change  Incentives  Outreach/Education 2. Bring more programs onto ePermits 3. Continuous improvement of ePermits application process

Thank you! Methodology

Disclaimers + Methodology Error margins and assumptions at the time of data analysis: Data queried on 9/8/15; manipulated in Excel over the course of 8 hrs. Approx. 0.55% error margin due to BC staff Benefits/Savings were generated with the 3 rd party ROI Green Calculator from a reputable vendor and were based on several assumptions; DER in-person review and electronically reviewed online web applications used different assumptions assumptions Calculations for applicant savings assume only local travel and do not account for out-of-town and out-of-state applicant savings and environmental impact

ROI Green Calculator Assumptions Assumptions DER (in-person)DER (electronic)SRRASWM Plan review requests (Re)submittals2212 Distance driven (mi)15 Plan sets1111 Pages per plan30602 Plan reviewers2212 Hours for initial review Hours for resubmittal Avg. reviewer salary$60,000 Miles/gallon15 Cost/Gallon$3.00 Mph40 Drawing sheets/lb7.5 Lb/tree805 Printing costs per 24x36 sheet$0.90 Plan rev time savings %20%

Major Change Initiatives

1.Broward County ePermits Bringing together 19 internal businesses Estimate 5 years 2.Taxi Industry and Uber Became a political priority 15 months entire industry changed 3.Climate Change Begin in earnest with Board resolution in June 2008 Led by Broward Mayor 16 months to County-wide plan, including four county compact, approve by Broward Board Organizational support continues to evolve

Major Change Initiatives 4.Go Solar 6 counties, 24 cities participating 2 counties, 9 cities dropped out (36%) Four years to complete Grant driven 5.Unnamed Florida Department Combine multiple districts Too expensive, too uncertain

Major Change Initiatives Conclusions 1.Entity with significant authority required to lead 2.Time to complete inversely proportional to significance of authority 3.Risk tolerance helps 4.Seinfeld refrigerator model

Communication Issue Communication disconnects between Fire Departments and Building Departments 1.Add to the ePermitting process 2.Work with Building Officials 3.Recommend starting with BSO – resides over several cities a.Representation on Working Group? b.Fire Prevention Branch: Construction plans review a.Weston, Pembroke Park, Cooper City, Lauderdale Lakes, Dania Beach, Deerfield Beach

Action Plan from Last Meeting 1.Work with the Alliance to promote the Miller report once published 2.Promote what we’ve completed by way of ePermitting recommended practices 3.Update the ePermit survey results 4.Investigate changing to reflect concurrent building permit review and environmental review processes 5.Develop a draft RFI for ePermitting solution to be discussed at next workgroup meeting

Next Meeting Date: Time: Host:

Adjourn Meeting Adjourned