Transition From SAIS to AzEDS ADE IT Updates Presented to: ASCUS General Winter Meeting December 11, 2015 Mark T. Masterson Chief Information Officer Randall Lohn AzEDS Project Manager

Presentation outline How can I see where my data is in SAIS? How are you tackling SAIS/AzEDS issues? How do I stay updated with Red Flag? Are the new reports available?

SAIS file dashboard

We are aware of the IT issues

Customer support -We have heard your messages on issues -We have daily 8:30 a.m. and 4:30 p.m. meetings -AzEDS is not perfect, but it is enormously better than SAIS -Our IT department looks at tickets all day -This is all new to our support staff too -We will not rest until it is all fixed

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Presented to: ASCUS General Winter Meeting December 11, 2015 Randall Lohn AzEDS Project Manager Keith Brown AzEDS Sr. Business Analyst AzEDS Reports 2.0

AzEDS project approach Phase 1: Short-terml approach – Roll out a dashboard with just basic information and navigation – Move to production and provide real data information to internal agency users when ready – Make home dashboard that displays jobs available for everyone – Use Excel power pivot tool to display AzEDS-to-SAIS count report Phase 2: Long-term approach – Utilize focus groups to enhance dashboard and add graph functionality

AzEDS actors AgencyRoleDescriptionNotes LEAData Entry Clerk Enter data into their SIS system and will be validating the data submission to AzEDS Entry level position Located at School LEAAzEDS Coordinator Responsible for state reporting from the LEAs Concerned with reconciliation Located at the LEAs LEAData Analyst IT resources at the LEAs Analyze the data to explain numbers Troubleshoot issues LEASchool Business Manager / CFO Review ADM counts and handle school budgets Concerns with Trends Visual graphs ADEDept. Heads Support Business questions fro LEA Support LEAs and review numbers ADESupport Team IT Support that is used for Technical issues or 1 st line to answer questions for LEA Support all groups ADESchool Finance Analyst Review Dashboards at the State Level (Proactive analysis on Counts) At CTDS level for Analysts ADEAnalysts Review trends and answer what if analysis ADEAuditors Review data entry process and quality of data Need Reports for audits

AzEDS report components LEA / SIS Vendors System Status REST API (Validate Data Submissions) Integrity (Validate statues and data dependencies) ADM (Validate budgets and state payments ) Dashboard ActorsAllData Entry Clerks Azeds Coordinator LEA Data Analyst Data Entry Clerks Azeds Coordinator LEA Data Analyst BM / CFO Dept Heads DashboardsN/AStatus of Jobs Report ActorsData Entry Clerks Azeds Coordinator LEA Data Analyst Support Team ADE Analyst Data Entry Clerks Azeds Coordinator LEA Data Analyst Support Team ADE Analyst Data Entry Clerks Azeds Coordinator LEA Data Analyst Support Team ADE Analyst ReportsTrans 10* Trans 15* Trans 99STUD10 STUD72 ELL10 SPED10 CRS10 STAFF10 SUPP10 SUPP11 NCLB1/NCLB2 Integrity 15 Dropout Tracker Student Excessive Absence Summer Withdrawals Student Cohort Summary ADM / Student Counts Detail ADM Detail ACE Errors Concurrency ToolsStudent Analysis Tool * This report is created by ADE to validate data submittal from SIS vendors and what is received from ADE. This helps LEA to determine which system the problem resides. Color Blue Denotes the report is already deployed to production

Mark T. Masterson ADE Chief Information Officer Randall Lohn AzEDS Project Manager Follow ADE IT on Facebook and TwitterFacebook Twitter Thank You