March (D) Reporting – Missing SSIDs Kim McKeand October 16, 2015

Why are Students Missing From March (D) Extract? Possible Causes Available Resources Which Records to Check

CTE-26 was Not Approved as Submitted No Signatures on the Application Incomplete Program of Study District Reported the Wrong Program Code in the CTE-26 (reported “A0” instead of “A1”) Submitted an Incomplete Application

Subject Code was not Approved in the VAX CTE-26 not Approved for Subject Code Teacher Licensure Issues Min/Max Course Hours (Over or Under) Career -Tech Business Rules not met

Program of Concentration Does not Align to the Subject Code FY CTE-Program-Matrix - 19-JUNE-2014.xlsx - Excel Career Field Name CTE Program Name & Code Subject NameSubject Code Construction Technologies (D2) Building TechnologyBuilding Technology AS REPORTED BY THE DISTRICT CTE District IRN Concentrator Year SSID Program of Concentration Local Classroom Code Subject Code XXXXXX2014AB D4CLASS References: CTE Program Matrix EMIS Manual - Student Attributes – No Date (FN)

District has Aligned the Program Area of Concentration to an Introductory Subject Code AS REPORTED BY THE DISTRICT CTE District IRN Concentrator Year SSID Program of Concentration Local Classroom Code Subject Code XXXXXX2014BA J0CLASS References: CTE Program Matrix Career Field Name CTE Program Name & Code Subject Name Subject Code Curriculum Code/Min- Max Course Hours Min. CTE Program Hours WFD Type Health Science (J0) Medical Bioscience Health Science VT/60 V3/60450CC

Missing Diploma Date Withdrawal Code “99” Reported Student Standing Record (FS) Manifest Code Reporting LEA IRN SSID Withdrawal Reason Effective Start Date Effective End Date 2014N AA /1/20135/29/ N AA /1/20135/21/ S2TRD123456AA **7/1/201412/31/ S3TRD123456AA /1/20145/28/2015 Student Attributes - No Date (FN) Manifest Code Reporting LEA IRN SSID CTE Program of Concentration Diploma Date 2014K AA K AA N AA M3 2015S2TRD123456AA ** 2015S3TRD123456AA ** References: EMIS Manual Records - Student Attributes – No Date (FN) Student Standing (FS)

SSID is Reported as Currently Enrolled Student Standing Record (FS) Manifest Code Reporting LEA IRN SSID Withdrawal Reason Effective Start Date Effective End Date 2014N CC /1/20135/29/ N CC /1/20135/21/ N CC123456**12/31/ S2TRD777777CC **7/1/201412/31/2500 References: EMIS Manual Records - Student Standing (FS)

SSID did not Take Subject Code Aligned to Program Area of Concentration Check the Course Master (CN) Record Check the Student Course (GN) Record

Course Mapping Errors Scenario: District submits a HD Ticket indicating SSID is missing from the March (D) Extract. They can’t figure out why. The district states the student took subject code and was reported with the correct Program Area of Concentration. The district states that SSID was in local classroom code LCC1234. M apped Local Classroom Code Record (CM) Manifest Code Reporting LEA Local Classroom Code 2014K LCC1234LCC5678 The issue: The district mapped the course incorrectly. When the district mapped class LCC1234, they mapped it “TO” LCC5678. When a class is mapped “FROM” and then “TO”, the “FROM” class no longer exists. From To

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