SACSA 051 Interested in Getting Published: Strategies for Success Southern Association for College Student Affairs Officers, Myrtle Beach, SC, 2005 Conference Presented by Members of the Editorial Board of the College Student Affairs Journal

SACSA 052 Monday, Nov. 7, 9:00am-10:00am Sessions Four Tony W. Cawthon. Ph.D.Pamela A. Havice, Ph.D. Associate ProfessorAssistant ProfessorClemson University Steven M. Janosik, Ph.D.Dennis Gregory, Ph.D.Associate Professor Virginia TechOld Dominion University

SACSA 053 Outline n Introductions n The Writing Process n Writing Opportunities n The Publication Process n Q & A n References

SACSA 054 Why would SA individuals want to write for publications?

SACSA 055 Why would one want to write? n Make contributions to field n Expected/required n Resume n Career Advancement n Enjoyment n Skill you have n Asked to do so

SACSA 056 Six Myths that Haunt Writers K. Henson n I am not sure I have what it takes n I do not have time to write n I do not have anything worth writing about n The editor will reject my work because my name is not familiar to them n My vocabulary and writing skills are too limited n In my field there are few opportunities to publish

SACSA 057 Successful Writing n Writing is hard work –Self discipline –Sacrifice –Rejection is high n Successful writing can be learned

SACSA 058 Parts of a Manuscript (Handout) n Title n Author Name/Information n Abstract n Intro n Method n Results n Discussion n References

SACSA 059 Range of Options Available n Range of Options (Handout)

SACSA 0510 Pre-Submission: Issues to Consider n National Journals n Reputations –National, Regional, State n Focus –Practitioners –Faculty and Researchers –Style/format/content n Shoot for journal above expectations n Consider turn around time n Acceptance rate n Who are authors/reviewers? n Understand the review process n Follow APA

SACSA 0511 The Writing Process: Finding a Topic n Pick a manageable and interesting topic n Pick a topic that will generate an article which is congruent with the types of articles that publication accepts n Avoid duplicate topics n Current interest topics n Have a group leader

SACSA 0512 Getting Started: Preparation n Find your best time-be realistic, honor it n Proper tools-dictionary, post it notes, etc. n Keep highlighter close n Keep files of quotes n Writing first sentence is hardest

SACSA 0513 Getting Started: Preparation n Read, read, and continue to read n Know your audience n Follow deadlines/guidelines as stated n Proof read and proof read again n Select journal in advance Henson, K. T. (1999). Writing for professional education. MA: Allyn & Bacon.

SACSA 0514 Writing Styles n Tips –Write clearly –Write concisely –Write positively –Treat genders equally

SACSA 0515 Writing Style Tips n Be precise n Avoid ambiguity n Orderly manner n Economy/smoothness of expression n Avoid passive voice n Get feedback from others n One draft not enough

SACSA 0516 Proofreading n Have others read your work n Make a line screen n Look carefully at beginning of everything n Errors come in clusters n Be conscious of typeface changes n Check numbering n Add up all numbers n Reference page n Vary your proofreading routine

SACSA 0517 Writing Opportunities (Handout) n Research Journals –The College Student Affairs Journal-SACSA –The NASPA Journal-NASPA –The Journal of College Student Development- ACPA –Journal of Higher Education –The Journal of College and University Student Housing-ACUHO-I –The Journal of College Orientation and Transition- NODA n Magazines

SACSA 0518 What do we mean when we say: Is a Journal Refereed? *Masked/blind review on both ends (author/reviewers) *Sign of credibility and reputation

SACSA 0519 Editorial Boards n Editor (1) –Function n Associate or Assistant Editors (1-3) –Function n Reviewers (8-30) –Function

SACSA 0520 Submission Process n Journal Process –Received by editor, assigned a number (prefer electronic copies) –Editor Creates a file –Acknowledged by editor-2-3 months –Editor removes any identifying marks/creates review sheet –Editor sends copy of manuscript and editorial comment sheet to reviewers (teams or individuals) –Usually 6 weeks to complete the review and return with detailed edits

SACSA 0521 Writing Opportunities: Publication Process and Timeline –Editor receives edited comments (comments for author and comments for editor only) reads article for the first time Complies all comments into response to the author-Issues here are many: »Decide if agree/disagree with team recommendation »Not send the editorial sheets as is, format varies, but key is blind review process of both ends Communicates with author a decision

SACSA 0522 Writing Opportunities: Publication Process and Timeline n Decisions Include –Accept as is –Accept with minor revision –Accept as abstract –Reconsider after major revisions –Reject n If accepted, will appear in journal-process usually takes 18 months from time submitted to publication n If rejected, author must decide to revise and resubmit or send to another journal n Keep Trying: Do not take Rejection and Stop

SACSA 0523 Writing Opportunities: Publication Process and Timeline n Once accepted –Sent to publisher –Publisher edits manuscript and return to editor –Editor makes final review and returns to publisher –Publisher creates page proofs and sends to editor –Editor reviews the page proofs –Publisher prints the Journal issue –Author receives comp copies

SACSA 0524 Editor Pet Peeves n Over use of ! n Use of “crutch” words n Improper use of apostrophes into the contraction “it’s” and remove them in the possessive “its” n Endless, screaming sentences that beg to become two, three or more n “Just” a word that creeps in for no reason n Redundancies, i.e. “free gift”, “completely destroyed” n Redundancies in writing structures n Unsupported generalities

SACSA 0525 Questions and Answers Your Time to Ask What You Need to Enhance Your Writing

SACSA 0526 References: Read More About It n American Psychological Association (2001). Publication manual of the American Psychological Association (5 th ed.). Washington, DC: APA. n Gray, T. (1999). “Publish, don’t perish: Twelve steps to help scholars flourish.” Journal of Staff, Program and Organizational Development, 16 (3), n Henson, K. T. (1999). Writing for professional education. MA: Allyn & Bacon. n Mosier, R. (1990). “Writing for Publication.” Journal of College and University Student Housing, 20(2). n Rankin, E. (2001). The work of writing: Insights and strategies for academics and professionals. San Francisco: Jossey-Bass. n Silverman, R.J. (1982). Getting started in educational journals. Springfield: Charles C. Thomas. n Williams, J. (1990). Style: Toward clarity and grace. Chicago: University of Chicago Press.