Session 1 Joanna Foley

Appropriacy The Approach Inductive or deductive Test-teach-test How much to present Context Visuals, brief anecdotes, dialogue, tasks Checking Understanding

Framework Form arrangement, difficulties Phonology make speech more natural, comprehensible, meaningful Function purpose Register & Appropriacy audience

Choice of Words  Simple but Complex  Decide on which kind of presentation  Know “key” phrases which fall under the presentation skills  Use Passive Voice

Passive Voice Subject + finite form of to be+ Past Participle A letter was written by Rita. A mistake was made. Each component was tested to destruction. The first studies were carried out in Germany.

Key Phrases  My main aim is to…  …. Is one of my main priorities because of…  I found it really useful to look at…  See our WikisiteWikisite

Articulation  Say “toy boat” 3 times  Articulation gives you:  Finesse  Confidence  Knowledgeable  Precision

Articulation  Make sure you know how to say long or technical words.  e.g. presentation, economical, productivity, technology  Let’s take a look at a worksheet

Word Partnerships  What are these?  Words you already know combined to form useful phrases  eg.  Market sharesales forecastbank charges  Do businesscut pricesrecruit staff  Can we brainstorm more?

Chunking Learning to speak not in individual words, but in complete phrases. PAUSING in the right places.

. Anyone can become a successful manager. But, of course, the unprepared, the untrained, and those given too much responsibility before they’re ready will fail. That’s what this morning’s presentation is all about.

ANYONE can become a successful manager. But, of course, the unprepared, the untrained, and those given too much responsibility before they’re ready will FAIL. That’s what this morning’s presentation is all about

Pausing in the wrong place in a presentation sounds like hesitation. But pausing for effect in the right place is a powerful technique. Key Words to Pause After… But Lastly, SoFirst, Second…

Half the world doesn’t knowhow the other half lives. Half the world doesn’t know howthe other half lives Ignoreeverything I’m telling you. What is this thingcalled love?

Stress tends to come at the end of each chunk DELIBERATELY –Place at Beginning or Middle Changes what you Say

Stress The BRITISH will never agree to that. The British will NEVER agree to that. The British will never AGREE to that. The British will never agree to THAT.

Pacing  Vary  Slow down to make most important parts  SINK IN  Long pause in the right place  Use powerpoint, or point to something to “break up” the pace of delivery  Conceptual Pacing

Conceptual Pacing  Easy to grasp: simple ideas & details  Difficult to grasp: difficult or complex ideas  How long do you allow the audience to look at the slide?? seconds  Look for non-verbal cues

Pacing Tips  Move around  Use different tones  Speaking speeds  Audio-visual aids BE DYNAMIC!!

Pausing + Stressing + Pacing +Right places = Let’s get ready to Intonate

What does Intonation do?  Creates:  Anticipation  Suspense  Weight  Finality  Middle of saying something  No interruption  Completion of Sentences

Gives you…  Interpretation  Significance  Attitude  Enthusiasm Keeps away.. …. Boredom …Confusion ….Overload

Well known sayings.. 1.Luck is what happens when preparation meets opportunity. 2.The easier it is to do, the harder it is to change. 3.Teamwork is twice the results for half the effort. 4.Humor is always the shortest distance between two people. 5.An expert is someone who knows more and more about less and less until he knows everything about nothing.

Session 2 Participating in Conferences Delivering efficient and effective presentations

Conference Presenting Discussion How many of you have presented in a conference? Can you share an Experience? Advantages & Disadvantages

Presentations

Efficient & Effective Speeches  Effective Openings  Sign Postings  Survival Tactics  Effective Visuals  Q & A

Dialogue 1 “ Ladies and gentlemen, thank you very much for coming along here today. I hope my presentation isn’t going to take too long and that you will find it interesting. The purpose of today’s presentation is to discuss how we can improve internal communications within our company. Now let me begin by explaining that I’d like to talk about the business case for better communication; secondly, I want to cover different styles and methods; and finally I would like to finish off by talking about some of the basics we need to have in place to deliver good quality, consistent communications across the company. I’d be very happy to invite you to ask questions at the end of the session and I’m sure there’ll be plenty of time for us to discuss some of the points that have been raised.”

Dialogue 2  “Good afternoon, ladies and gentlemen. Thank you for finding the time to come and join me for this presentation this afternoon. My name is Tim Mason, I‘m a retail consultant, and many of you will have seen me shadowing you in your jobs and looking through the accounts and so on in the company over the last week. I’ve invited you here today to have a look at my findings. First, I’d like to have a look at the performance of the company, the sales of the company over the last three years; then I’d like to have a look at our market share in the womenswear market and look at our competitors; and thirdly, I’d like to suggest some improvements in our range of womenswear. At the end I’d be happy to answer any of your questions. ” Audio

Opening Ideas  Tell a Story  Use a Quote  Ask a Question  Relate a personal experience

Signposting Navigation Mapping Direction

What are the signposts?? "I'll start by describing the current position in Europe. Then I'll move on to some of the achievements we've made in Asia. After that I'll consider the opportunities we see for further expansion in Africa. Lastly, I'll quickly recap before concluding with some recommendations."

How can they visualize?? Introduction Welcome Explanation of structure (now) Body Europe Asia Africa Conclusion Summing up Recommendations

Let’s Try One out Introduction Body Conclusion

Signposting Introduction purpose Body Business case for better communication Different styles and methods Basics we need to have in place Conclusion Question and answer session

Survival Tactics What you thinkWhat you say I’ve got my facts wrong!Sorry, what I meant is this… Too fast! Go back.So, let’s just recap on that. I’ve forgotten to say something!Sorry, I should just mention one thing. Too complicated! Make it simpleSo, basically, what I’m saying is this… I’m talking nonsense.Sorry, perhaps I didn’t make that quite clear. How do you say this in English?Sorry, what’s the word/expression? Wrong! Try again.Sorry let me rephrase that. I’m running out of time!So, just to give you the main points here.

Effective Visuals  Decide the presentation  Use Tools  Decide on Pictures or Graphs  Font Size & Style  Structure of the Slides  Tips

Key Phrases with Visuals  Have a look at this. Or Take a look at this.  As you can see, here….and here..  I’d like us to look at….. In more detail. As you can see…  I’d like to draw your attention to…  If you look at it more closely, you’ll notice…

What advice can you give?  Write down 3 pointers…

Q&A