Federal Acquisition Service ETS2 Transition Planning Meeting # 19 ETS2 Transition Planning Meeting # 19 January 25, 2012

Federal Acquisition Service  Notional ETS2 Acquisition Schedule  ETS2 Acquisition Update  ETS1 Extensions Update  Notional Agency Transition Timelines  Risks  Agency Activities – Pre- Master Contract Award  ETS2 Bulletin/MOU  Transition Planning  ETS2 Master Integrated Schedule  Next Steps Agenda January 25, For Government Use Only - Do Not Distribute2

Federal Acquisition Service Notional ETS2 Acquisition Schedule Written Proposals (July 6) ETS2 Product Performance Validated ETS2 Proposals Reviewed SSAC / SSA Review Q4 FY2011Q3 FY2012 Q1 FY 2012 ETS2 Final Proposal Reviews IV&V Negotiations and FPRs Q2 FY2012 We Are Here Protest opportunity PEB and SSEB Review Demos Comp. Range Competitive Range Determination SSEB IV&V Results Evaluation 3 Award(s) January 25, For Government Use Only - Do Not Disclose

Federal Acquisition Service ETS2 Acquisition Update  Pre-award protest has been resolved  Acquisition proceeding as planned  Negotiations with Offerors have begun –Included discussion of issues found during IV&V –Some retesting to take place in February  Offerors to submit final proposals in February January 25, For Government Use Only - Do Not Disclose4

Federal Acquisition Service ETS1 Extensions Update  Extension Modifications / Bridge Contracts  NG – Mod signed and executed  CW – Negotiations in progress  HP – Negotiations in progress 5 January 25, For Government Use Only - Do Not Distribute

Federal Acquisition Service January 25, For Government Use Only - Do Not Disclose Notional Agency Transition Timelines 6

Federal Acquisition Service Risks 7 January 25, For Government Use Only - Do Not Distribute RiskMitigation Service/Vendor Readiness - ETS2 new entrant(s) may not pass IV&V in time for anticipated award date Retest mandatory requirements after award but prior to any transactions being processed; create performance incentives as part of final award to ensure timely resolution Permit transactions if non-remediated issue is deemed of low impact by early adopter agencies Phased approach and detailed vendor plan for how they will deploy all agencies Agency Readiness - Vendor(s) ability to deploy all agencies by Nov Detailed advanced planning in anticipation of streamlined schedule. Start planning now! GSA to create Master Integrated Schedule of agency transitions; we will look for ways to balance schedules Integration Costs and Timing - Developing new interface(s) will push agencies into ETS1 extension period, with higher costs Re-use agency side of existing interface and have ETS2 vendor configure its integration capability to mimic what ETS1 is doing today Plan for new interfaces separately from transition Configuration Costs and Timing Developing new business processes will push agencies into ETS1 extension period with higher costs Maintain current business processes Take your ETS1 configuration guide from vendor and update for ETS2

Federal Acquisition Service Agency Activities – Pre- Master Contract Award 8 January 25, For Government Use Only - Do Not Distribute  Budget  Preparing transition cost estimates and securing funding  Resources  Evaluating current vs. needed staffing and potential candidates  Communications  To senior management re: budget allocation  To key sub-org stakeholders for awareness and buy-in  Engage procurement team to create awareness  Training  Identify and evaluate training methods and resources  Data Management  Identify and evaluate potential tools for archived ETS data  Interface  Update documentation for interface requirements  Acquisition  Develop SOW, including agency-specific requirements  Schedule rooms for demos (in case of dual award)  Draft Project Plan

Federal Acquisition Service ETS2 Bulletin/MOU  ETS2 Bulletin signed by Commissioner  Notifies heads of agencies of the need to deploy and implement ETS2  Agencies must execute a Memorandum of Understanding (MOU) for full deployment of ETS2 with GSA PMO –MOU will identify key points of contact –MOU will also include agency’s ETS2 transition key milestone dates –GSA is developing MOU template for agency use 9 January 25, For Government Use Only - Do Not Distribute

Federal Acquisition Service Transition Planning and Support  Pre-Award Task Order Boot Camp  For agency ETS2 Program Managers, Contracting Officers, and Contracting Officer Representatives  First pre-award boot camp this Friday, Jan 27, 8:30 am – 4:30 pm, via Webinar and in person at 2200 Crystal Drive  Two more pre-award boot camp sessions planned for: –Feb 7 and TBD  Please RSVP with you ECSR. We plan to limit sessions to 50 people.  Post-Award Task Order Boot Camps will be scheduled in April/May timeframe 10 January 25, For Government Use Only - Do Not Distribute

Federal Acquisition Service ETS2 Master Integrated Schedule  To help with vendor resource alignment/management  As schedules become compressed, GSA will help balance tasks and resources, and identify risks  We need your input! –Please share your project plans with your ECSR to help build out our master schedule –Please share your transition team org chart to help us build ‘communities of interest’ 11January 25, For Government Use Only - Do Not Distribute

Federal Acquisition Service Next Steps  Next Webinar  Wednesday, February 15, :00 am Eastern January 25, For Government Use Only - Do Not Distribute 12

Federal Acquisition Service January 25, For Government Use Only - Do Not Distribute 13