© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter 5 - 1 Completing Business Messages.

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© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Completing Business Messages

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Three-Step Writing Process Planning Writing Completing

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Revise for Effectiveness Content Organization Style Tone

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Revise for Clarity Break up overly long sentences Rewrite hedging sentences Impose parallelism Correct dangling modifiers

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Revise for Clarity Reword long noun sequences Replace camouflaged verbs Clarify sentence structure Clarify awkward references Moderate your enthusiasm

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Revise for Conciseness Delete unnecessary words and phrases Shorten long words and phrases Eliminate redundancies Recast “It is/There are” starters

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Produce Your Message Document design Graphics and visual elements

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Select Design Elements Reflect a modern appearance Emphasize main parts

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Design Elements White space Margins and layout Typefaces Type styles

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Effective Document Design Consistency Balance Detail Restraint

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Improve Your Documents with Computers Revision tools Spell checker Thesaurus Grammar checker Graphics

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Proofread the Message Overall format Grammar, usage, and punctuation Spelling errors and typos Missing material Design errors

© Pearson Education Canada, 2005 Business Communication Essentials, Canadian Edition Chapter Proofreading Pointers Make multiple passes Use perceptual tricks Obtain impartial reviews Distance yourself Be vigilant Stay focused Practise caution

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