Computer Technology
A Personal-Business Letter is a letter written by an individual to deal with business of a personal nature This is different than a Personal Letter, which is written from one individual to another Block Format All lines start at the left margin NO lines are Indented!
FIRST: Top margin is set to 2 inches Side margins are all set to 1 inch Set No Spacing Style OR Remove the space after your paragraphs ▪ Both of these options do the same thing- make sure when you hit enter, there is NO extra blank space
Return Address- the senders address Current Date- placed a single space directly below the return address Quadruple space after
Inside address (also called Letter Mailing Address or Letter Address) Include the recipient's full name, title, and address Double Space after Salutation (also called the greeting) ▪ Mr., Ms., Mrs., Miss. Double Space after
Body- main message Double Space between/after body paragraphs Complementary Close ▪ Sincerely, Thank you, Kind regards, Respectfully, or With many thanks Quadruple Space after ▪ This is done so that the sender can sign the letter (in blue or black ink)
Name and title of sender Used because you cannot always read someone’s signature and you may not know their title/job. Double Space after (if needed) Reference Initials Tells the reader that someone other than the author typed the letter ▪ Not every letter will have these! Double Space after (if needed)
Attachment or Enclosure notation Indicates something is being sent along with the letter ▪ Attachment- the letter is stapled or paper clipped to whatever is being sent with it ▪ Enclosure- the thing sent with the letter isn’t attached to it, its just floating around in the envelope Double Space after (if needed) CC or Carbon Copy Indicates someone is getting a copy of the letter
OPEN PUNCTUATIONMIXED PUNCTUATION Colon after salutation Dear Mr. Lazcano: Comma after Complimentary Close Sincerely, No punctuation after salutation or closing Dear Mrs. Smith Sincerely ** Note: you will see Business-Letters with both types of punctuation!
Key your Business Letter Handout/Notes Set your margins and remove space after your paragraphs! Be sure to use the correct format Save As: Sample Business Letter (a new folder called Business Letters) ▪ Turn in to the tray, keep the notes in the notes section of your binder!