Solution Component Capture Plus Highly optimized mail classification and indexing Docutec AG - a member of the I.R.I.S. group Manfred Traeger Head of Research and Development The sequence of characters in a word is not of interest. Essentially, the first and the last character have to be placed correctly. The sqeunece of cahrcatres in a wrod is not of itenerst. Esistalenly, the fsrit and the lsat cathrcaer hvae to be pclaed cotrlrecy.

An emergent market: Digital Mailroom solutions What‘s this fuss really about? You may say puff is part of the trade …

Collect all things which have to be handled. Decide how to process the input. Do this in a logical, transparent and reliable system (outside of your brain). Be aware at all times, what‘s to do next. A challenge for an individual - and even more challenging for a corporation! … more efficiently! Getting Things Done* * David Allen, United States

Corporate Mailroom In the near future it will be always the first step in an automated process chain. A modern mailroom practices information logistics! Is not longer limited to the opening and distribution of letters. ECMERPGroupware Collaboration BPMWorkflow DMS Archive

Information logistics Our scope when talking about Capture Plus: Who says to whom attention, interest whatin which channelwith what effect Mail classes and additional meta information (indices) What are the challenges?

The examination of details! Explicit or „felt“ knowledge? False assumptions? Operating instructions? Misunderstandings? Tacit consents?

… and the involvement of the customer ;-) One document class, and two meanings? Incomplete knowledge? Variation in time? Clear agreements? Who is involved?

Lessons learned in our pilot projects Involve the „corporation“, not only „specialists“. The technology and the solution have to support these aspects! Look for schemes, avoid the using of details. Do not loose the general overview. Give the user feedback. Take all information layers into account.

SC Capture Plus, part of the I.R.I.S. solution suite De-materialize information!

What happens inside? It‘s technology … and a recipe for projects!

Fundament I: OCR Take care and choose the right solutions: I.R.I.S. Powerscan and Readiris Pro

Fundament II: XTokens Table line Date Adress Phone Order# Table line Amount VAT Rate Banking Account Payment Terms It‘s an invoice. Can you recognize the document type? Information aggregation based on XTokens

Layout comparison … 100%29% 35% Many approaches are too sensible and „expensive“ (Document, letter size, 300 DPI: 8,75 Mio. comparisons!)

… … Fundament III: XFingerPrint XFingerPrint provides a transformation from a „2D“- image layout into a „1D“-description. ≙ 94,36% … … - … … This is an one-of-a-kind base for a fast and reliable layout classification. Details are confidential ;-) 

The next steps We have the data… and now we can make decisions.

Document feature Training and self-adaption Production: Calculate smallest distance Order Complaint Don‘t care, it‘s done for you. Click a button. Training: Calculate the „mean“

Unsharp decision-making Invoice Order Don‘t care, it‘s done for you. Document feature

While we‘re at it: rules R1 R2 R3 R4 R5 Manually-designed rules are used only when it‘s necessary.

SC Capture Plus Well done. Do you got an impression?

Docutec‘s philosophy Consequently Indirect Strong VAR network. Solution Driven Products and solutions, not only technology. Focus International No limitations regarding international languages. In principle ;-)

It‘s the right time Digital mail room solutions The market exists. The technology is available, and we also have solutions. We invite you to meet your customers‘ requirements!