latrobe.edu.au CRICOS Provider 00115M Moving midwifery placements online Terry Young (Online T&L Developer PLS) Michelle Newton (BNBM Course Coordinator) PebbleBash th April

2La Trobe University Midwifery placement documentation – where have we come from

3La Trobe University Problems with the existing system…. Potential for records to be misplaced, lost, never received, eaten by the dog….. Report integrity questionable student responsible for the final submission after the clinical educator has finalised the document Limited reporting capacity Audits on specific aspects require every report to be pulled from the file of the students Administrative burden Students requests for the reports

4La Trobe University Moving to the on-line environment Design Scope Design Plan Requirements Develop Prototype Test/Simulate Review/Modify Implement Release Training Support

5La Trobe University Moving to the on-line environment Develop Prototype Test/Simulate Student view Clinical Educator view Subj. Coordinator view Review/Modify

6La Trobe University Moving to the on-line environment Implement Test Clinical sites Release Training Students Clinical Educators Subj. Coordinators Support Online videos Help instructions Discussion forum

7La Trobe University Pilot of a first year clinical report tool

8La Trobe University Outcomes - Feedback from the pilot was extremely positive from all three user groups Students: Encouraged an ‘ownership’ of their placement documentation Clinical educators: More engaged in their responsibility of the clinical documentation Provided insight into the reflective process of the students Academic staff: Ease of reporting clinical completion Expedited release of results Nor reliant on students physically delivering the reports Confidence around integrity of reports

9La Trobe University Outcomes Reusable “How to” Guidelines for staff developed

10La Trobe University What might we do different?? Increasing access on mobile platforms for ease of use in the clinical setting Have a completion field that date, time and ID stamps the completing academic Develop more FAQs for new user questions and issues Create a simple timeline for user reference ie. who, what, when

11La Trobe University Where to from here… Reports in a Pebble Pad format to be progressively rolled across all years of the curriculum Exploring capacity for tool to feed into a ‘Master Document’ what will collate the documented requirements from each placement Taking it a step further – once acceptance is evident amongst users could explore moving the whole ‘Blue Book’ to the on-line environment (mobile platforms needed) Establish automated reports linked to clinical placement progression Identifying the student ‘at risk’ Reporting to Registering Authority

12La Trobe University Where to from here… Consider more reflection activities which accompany the learning experiences logged Investigate the design of a professional portfolio which the students may work toward Aim to have a system design which is minimal maintenance and is sustainable Based on the outcomes of this implementation, a whole course approach is under consideration. Many staff are now keen to use the toolsets.