ATUL PATANKAR [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2000 LINDA WILSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 1999 JUERGEN LINDNER [ SAP POINT OF CONTACT MEMBER SINCE: 1998 [ ] How to create and support a stable CE Environment [ April 7, 2011 Lester Burch
[ Real Experience. Real Advantage. Introduction Lester Burch Business Systems Support Manager HR/Payroll 6 years SAP experience 2 years at Purdue 2
[ Real Experience. Real Advantage. Learning Points Learn about how Concurrent Employment or “CE” functionality interacts with the HCM module Understand the importance of timely and correct master data in a CE environment See how the business processes affect system stability and maintainability 3
[ Real Experience. Real Advantage. About Purdue 39,600 students 15,500 Faculty and Staff 34,500 W-2’s created for 2010 3 payroll areas One paycheck per employee 4
[ Real Experience. Real Advantage. What is CE? Concurrent Employment Multiple jobs with differing pay rates with one paycheck Our students are the largest user of this functionality It is not simple 5
[ Real Experience. Real Advantage. SAP at Purdue Implemented 2007 HR/FI/SC/SRM/BW/Portal Currently ECC 6.04 Self supporting / No consultants on site 2 nd largest Non Resident Aliens (NRA) population in US 6
[ Real Experience. Real Advantage. Details on CE usage There are currently 16,146 active BW PERNR’s This represents 14,157 different individuals Of these individuals, 1,610 have concurrent employment 7
[ Real Experience. Real Advantage. Position Information 6 people have 6 active positions 10 people have 5 active positions 46 people have 4 active positions 235 people have 3 active positions 1313 people have 2 active positions 8
[ Real Experience. Real Advantage. PERNR Main assignments Additional assignments Actions that support adding and removing assignments 9
[ Real Experience. Real Advantage. Infotype
[ Real Experience. Real Advantage. CE Example 11
[ Real Experience. Real Advantage. Activating CE CE Impacts Benefits Payroll Org Management PA Actions Add additional End additional 12
[ Real Experience. Real Advantage. Transfers If you transfer between payroll areas Timing is critical Can affect the actual pay frequency Is more difficult if have assignments in different pay areas Data must be entered correctly the first time 13
[ Real Experience. Real Advantage. Payroll Challenges Modifies the payroll process Splitting of jobs to speed up the process Errors are more complicated Retroactivity 14
[ Real Experience. Real Advantage. Cost Distribution 15
[ Real Experience. Real Advantage. Business Process Must be fully understood Flexible to match the CE process Limit CE options if possible 16
[ Real Experience. Real Advantage. Master Data Entered Timely Correctly Using the standard process Errors Handle with caution Can create huge issues 17
[ Real Experience. Real Advantage. Testing Must be complete Must always include CE scenarios If you allow retroactivity test with CE We use a parallel test environment 18
[ Real Experience. Real Advantage. Communication Process Reviews System Business Issue resolution Future requests 19
[ Real Experience. Real Advantage. Reporting Many SAP reports are CE Enabled Many are not You must verify every report W2 reporting is more complicated to validate 20
[ Real Experience. Real Advantage. Stabilization Ideas Identify areas of responsibility Give them the time and resources to get everything working as designed Use SAP OSS process Use SAP Practice Managers 21
[ Real Experience. Real Advantage. Key items to Remember The support team is critical CE is complicated and integrated throughout HCM Your business partners must be on board and hopefully flexible Do not take this decision lightly 22
[ Real Experience. Real Advantage. 23 En te rp ris e Ap pli ca tio ns
[ Real Experience. Real Advantage. Best Practices Use Standard SAP processes whenever possible Limit CE appointments to within a single pay area 24
[ Real Experience. Real Advantage. Key Learning's Understanding of what CE represents How business process affects system setups Leverage the OSS process when system issues are identified The importance of master data 25
[ Real Experience. Real Advantage. Questions? 26
[ Real Experience. Real Advantage. Thank you. 27 ] Thank You!