Project Milestones & Management Implementing Criminal Justice Technologies in the 21 st Century Seminar John Dough – Presenter Center for Society, Law and Justice University of New Orleans

PROJECT MILESTONES & MANAGEMENT How do you determine & set project milestones? Stakeholders Project Plan Strategic Plan Vision Mission Goals Governance

Good CIO Project Oversight Key Responsibilities Determines project milestones & scope Documents through written project plan Tracks project management Uses “reality-based” planning Incorporates change management Manages risks Provides quality assurance Asks the tough questions Grand Strategy

From Strategic Plan To Project Plan 1.Build on project plan time lines 2.Include strategies to define scope Strategic Planning Model …IACP, SEARCH, Ad Hoc ? Adopting Technologies …Emerging, Current, Twilight, Sunset ? Plan of Attack …Full Frontal Assault, Limited Strategy/Objectives ? Governance …Centralized, Collaboration, None ? Funding …Existing vs. New Sources ? 3. Set Project Milestones

From Project Plan To Work Plan Project Plan Includes Work Plan Constraints, Assumptions, Risks, Issues Project Scope and Strategies Defines Project Milestones Status Reporting Approach Quality Assurance Change Control Project Organization, Roles and Responsibilities Work Plan Project Resources, Tasks and Schedule Uses Work Breakdown Structure (WBS)

What is a project milestone? Milestones Build out of planning tasks “Chunks” project scope into smaller pieces Sets clear unambiguous targets of what by when Results in key deliverables Provides structure for phases Each task broken down into work breakdown structure Milestones vs. Millstones Do you extend schedule ? Do you drop features ?

Review: Overview of Planning Process Strategic Plan - Criminal Justice Integration can consist of various Project Plans one of which could be Project Plan - Court Integration with Law Enforcement which consists of various Tasks one of which would be Deploying M.O.U (task) with Milestones – M.O.U signed Jan 1, 2003

Class Activity

The Forwards Calendar Technique Uses Logical Planning Prepare – Plan – Organize – Execute Identifies earliest start date and latest finish date

The Backwards Calendar Technique Uses Outcome-based Approach Works from last event to each preceding event Identifies latest end date Begins with Finish Date 1.Planning goes backward 2.Emphasizes change management and roll-out 3.Ensures end tasks not ignored

Exercise Oversight 3 Parts to Oversight: Scheduling Monitoring Control Allow time for errors – provide for “slack.” Don’t make the mistake of thinking: “If nothing goes wrong, this will take…”

Maintaining Project Control Tips for Tracking: Monitor on regular basis Include all stakeholders in monitoring Plan general alternatives for each risk Take corrective action when needed Make changes early rather than late Consider scope, feature and design Freezing milestones is key