USPS : PAYROLLFOLLOW-UPPROGRAMS 1. ITC BEGINNER PAYROLL TRAINING MONDAY, SEPTEMBER 24, 2012 TUESDAY, SEPTEMBER 25, 2012 2.

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Presentation transcript:

USPS : PAYROLLFOLLOW-UPPROGRAMS 1

ITC BEGINNER PAYROLL TRAINING MONDAY, SEPTEMBER 24, 2012 TUESDAY, SEPTEMBER 25,

NEWHIRE: NEWHIRE: New Hire Report Ohio Department of Human Services requires any new employee be reported to them within 20 days of their date of hire. USPSCN/BIOSCN, ODHS New Hire fields assist in this reporting requirement. Produces a report listing all employees who should be reported and also the forms used to submit to ODHS. 3

RETIRE/STRSREG: RETIRE/STRSREG: STRS Per Pay Reporting STRS recently implemented a per pay reporting. STRS requires this report be submitted within five working days from the pay date. Run STRSREG once selecting NOT to create the tape file. Errors on reported on STRSERR.TXT. Verify information and re- run STRSREG opting to create the tape file. 4

RETIRE/STRSREG: RETIRE/STRSREG: STRS Per Pay Reporting Once the file is created the system internally flags the records included on the tape that will be submitted to STRS. Run the STRS_SEND option to submit the information to STRS. 5

BRDDIS: BRDDIS: Board Distribution Generates a worksheet that provides dollar amounts for the distribution of board paid deductions to the proper USAS accounts. Creates a.batch file that can be used by the USAS program, AUTOPOST, to post the account information to the USAS side. 6

BRDDIS BRDDIS: Board Distribution Does not have to be run at any specific time in the payroll process because the program uses the history files. Because board shares are paid through USAS warrant checks, BRDDIS needs to know what object code should be charged for a particular deduction. 7

BRDDIS BRDDIS: Board Distribution -USAS account from which the employee is paid and substitutes the board object code provided in the USPSDAT/DEDNAM program. -If the employee is paid from an object code 100 and 139, the certified object code is used-200x. If the employee is paid from an object code between 140 and 169, the classified object code will be used. 8

BRDDIS BRDDIS: Board Distribution - If the employee is paid from an object code of 17Xor19X, the other object code is used to charge the board share. 9

Gross = $ Deductions- DEDHIS file $ $33.07 Pay Accounts - ACCHIS file

$ $ $ Percentage Calculations: Acct / = 95.53% Acct / = 4.47% % 11

Distributions: % of $33.07 =$ % of $33.07 = $ 1.48 $33.07 Percentage Calculations: Acct / = 95.53% Acct / = 4.47% % 12

Distributions: % of $33.07 = $ % of $33.07 = $ 1.48 $33.07 Percentage Calculations: Acct / = 95.53% Acct / = 4.47% % 13

LEVPRO LEVPRO: Leave Projection Creates a posting file from which absences by be charged to the proper leave accounts. Has the ability to charge out all leave benefits or specific ones. Posting actually occurs when the USAS program AUTOPOST is run. May be run at the district’s discretion. Keep in mind when the reduction of expenditure transactions should appear on the USAS accounts. 14

EXAMPLE 1: ATDSCN 1/2 Sick day Pay Account-ACCHIS file Daily Rate -PAYHIS file $ X = $

EXAMPLE 2: ATDSCN 1/2 Sick day Pay Account-ACCHIS file $ $ = $

EXAMPLE 2 (continued): Daily Rate -PAYHIS file $ X = $ Calculation of Percentages: Acct / = 50% Acct / = 50% 17

EXAMPLE 2 (continued): Distributions: Acct. 1 50% of = $66.66 Acct. 2 50% of = $ $