MITM743 Advanced Project Management Dr. Abdul Rahim Ahmad Assoc. Professor College of IT, UNITEN Project Management Body of Knowledge PMBOK 4 (Section2) Project management processes for a Project

Contents Project management processes for a Project

Project management and Processes PM Application of knowledge, skills, tools and techniques to project activities to meet project requirement Process A set of interrelated actions and activities Characterized by Inputs Tools Techniques Output Influenced by Organizational process assets Enterprise environmental factors

To make successful projects Use appropriate processes Use defined approach Comply to requirements Balance competing demands Scope, time, cost, quality, resources, risk 2 categories of project processes Project management processes To ensure project flow Product oriented processes Rely on knowledge of how to create products

Project management processes Initiating – define new /new phase Planning – establish scope, objectives, actions Executing- perform complete work Monitoring and control – track, review, regulate, performance measure Closing –finalize all activities

Process Interactions Processes are discrete but can be overlap and interact Groups are linked by outputs produced

Level of process interaction How process interacts and levels of overlap

Detail flow and interactions

Process Groups and Knowledge Areas

Initiating Process Group Processes to define a new project or new phase of an existing project To obtain authorization to start by Project charter and Stakeholder register Define scope Commit financial resources Identify internal/external stakeholders Selecting project manager Approval and funding are external to project boundaries

Initiating Process Group Can be performed by organization, portfolio or program external to project scope of control Project high-level requirements may be documented as part of organizational initiative which includes Feasibility study Project objectives Scope, deliverables, duration, forecast of resources In general, initiation process group can be seen as to include Develop project charter which is in Project Integration Management knowledge area Identify stakeholder which is in Project Communication Management knowledge area

Planning Process Group Processes to establish total scope Define objectives Develop course of action Develop Project management plan Project documents for carrying out the project Can be a looping set of processes Iterative and ongoing

Planning Process Group

Executing Process Group Processes to complete the work defined in project management plan Involves Coordinating people and resources Integrating performing activities in accordance with the plan

Executing Process Group

Monitoring & Control Process Group Processes to track, review and regulate progress and performance of project Identify changes Initiate changes Regular and consistent Includes Controlling changes and recommending preventive actions Monitoring activities Influencing integrated change

Monitoring & Control Process Group

Closing Process Group Processes performed to finalize the activities across all groups to complete the project, phase or contractual obligations Formally establish that project is complete Includes Obtaining acceptance Conduct post project or end review Record impacts Document lesson learned Updates process assets Archive documents Close out procurements

End of Slide

Project Management…. Work Smart Not Hard !!!