S UCCESSFUL M EETINGS Productive meetings are not accidents!

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Presentation transcript:

S UCCESSFUL M EETINGS Productive meetings are not accidents!

Plan with a purpose Take the steps needed to get you to your end goal! “BEGIN WITH THE END IN MIND”

P URPOSEFUL P LANNING Define the objective of the meeting Who needs to attend? Structure of the meeting Location/Time Set an agenda Select a leader

T HE A GENDA Gives Direction States Objectives Topics Follow your agenda Distribute it ahead of

O BJECTIVES What do you want to accomplish? Solve a problem Make a decision Keep your objectives clear!

I NVITE /L OCATION Who should attend? Who needs to be there? Select a convenient location for your meeting type…keep in mind your needs!

M EETING S TRUCTURE Brainstorming Guest speaker Panel Sessions Demonstration Whatever technique you select should have the greatest impact on your desired outcome!

S ELECT A L EADER Keeps you focused and on topic Clarify and paraphrase key ideas. Ask open-ended questions to encourage input Keep the focus on ideas and objectives, not people. Assign next steps throughout the meeting. Make all next steps specific assignments

W HERE DOES THE T IME G O ?

E TIQUETTE Start and Stop on Time Be on time Be prepared/ Be relevant Participate Do not interrupt Do not hold “side bar” conversations

T HE U SUAL S USPECTS The Late Arriver The Meeting Hijacker The Techie

Tips Apple- Steve Jobs, more is not merrier Our attention span is between minutes (Steve Jobs at Stanford, MLK) Facebook and Google-Think on your feet Microsoft-Share air time (Frank the chicken) American Express-Know your purpose in 5 words or less

APPLAUSE