FS&N School Staff Meeting April, 2012

Agenda Apologies Matters Arising Items from Senate Items from Faculty Management Committee HoS’s Statement Space Items from Student Education Committee Items from Research Committee Items from Postgraduate Committee Finance HR Issues AOB Date of next Meeting

(2) Matters Arising QDE Absence from School

Leave of Absence The SMG has discussed absence from the University The SMG has strongly agreed that University and School procedures on absence must be followed

(3) Senate QAA Institutional Review – initial feedback very positive H&S VC Award – Engineering Safety Team Russell Group expanding by 4 According to the VC, the biggest threat to international student numbers was ……? Physics & Astronomy Review

(4) Faculty Management Committee: Windows 7 for Research Equipment Remove Windows XP by the end of 2013 Remove 32-bit operating systems by the end of 2015 (All operating systems to be 64-bit)

Charging of Schools for Faculty Services Function Current Cost Allocation Future Cost Allocation HR Equal % Split Total Staff FTE Marketing Total Student FTE Finance 50% Equal Share + 50% Total Staff FTE Research Research Applications and Research Income No. of Research Applications IT Workload 50% (Total Staff + PGR) + 50% (No. of Devices) Health & Safety Purchasing No. of Purchase Orders Other Dean/Pro-Deans

Chemistry Stores We pay a contribution to Chemistry Stores This is mostly determined by how many orders that are put through We put through more orders than the whole of Chemistry! Can Supervisors encourage students and others to ‘group’ orders to individual suppliers (eg Sigma)

(5) HoS’s Statement

School In-Year Deficit/Surplus Sept 11

School Cumulative Deficit/Surplus – Sept 11

Financial Plan Going to IPE 2012 On target for 3rd year in a row of in-year surplus Deficit will soon disappear Forecast surplus of £215k by end 2011-12 Our future financial plans don’t give us everything we would like but they do give a small forecast surplus for end 2012-13 Note in-year budgets cannot be in the red Surpluses then grow to 2017

Space We need 2 offices for the 2 new Profs We need Paul to have an office nearer the teaching laboratory We need 1, possibly 2, laboratories for the 2 new Profs. There is a pressing laboratory space issue around Biochemistry/CO/SK which is already causing lots of disquiet amongst staff and students. Computers/space for PGR students. Their complaints are getting louder and are getting heard outside the School – which means that we have to do something. We have agreed to use post-doc offices, after up-grading, but this is a short-term solution. Computers for UGs. We cannot provide a cluster-type facility for UG students but enhanced access for UG students to some pcs through the building is part of our student experience planning. We have firm plans for a new post funded by the Student Experience Enhancement money; over the next few years I am envisaging further new posts. Human Study Laboratory. We have already agreed to convert the cluster into a HS Lab (and an office for Paul). It’s not ideal (far from it) but the only option without getting more space. Visitors are essential to establishing our status – lack of suitable space (particularly for ‘senior’ visitors) means that we are experiencing increasing problems situating new visitors in the School. Those that are here exacerbate existing space problems for staff and students.

Space The best (by far) space I have looked at is in ‘Chemistry’ It is continuous, has offices and labs (wet and dry), and some flexibility The cost of the space (which I found out 2 weeks ago) would be £108k pa (The current space cost for our building is ~£430k, which seems roughly proportional) We can afford the space; the Dean and Kirsty agree The reaction to the space from people who have been over has been generally positive The decision will be made by the IPE meeting in June

IPE Submission 2012 Lecturer in nutrition ‘Year-out Tutor’; grade 6 Admin support (non-student facing); grade 5 ‘Research technician’ to be shared between teaching and research labs; grade 6; from 2013-14 Costing for the proposed new space (£108k pa)

IPE Submission 2012 2 Fat Professors; including a post-doc each; including £110k equipment budget for each of next 2 years (might be eligible for matched funding from the University) £50k equipment/infrastructure budget for each of next 5 years (might be eligible for matched funding from the University) £100k ‘new space’ equipment infrastructure budget for each of next 2 years (might be eligible for matched funding from the University)

IPE Submitted Plan, April 2012

IPE Submitted Plan, April 2012

HoS’s Statement ‘Core ‘ Money Leadership Chairs Athena Swan Despite (or because of?) our improved financial position, we will stick to budgets If you need access to additional School resources (‘core’ money) you must get in touch with Catherine or me at an early stage For the sake of clarity, any requests for money where commitments have already been made will be turned down Leadership Chairs Athena Swan New Website

(6) Safety Inspections Awareness Accidents Noticeboards Easter Closing

(7) Student Education Committee

(8) Research/REF

(9) PG Committee

(10) Finance

(11) HR Issues

(12) AOB (13) Date of Next Meeting: 23rd May, 2012