Systems Design: Job-Order Costing Chapter 3

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Types of Costing Systems Used to Determine Product Costs Process Costing Job-order Costing  Many different products are produced each period.  Products are manufactured to order.  Cost are traced or allocated to jobs.  Cost records must be maintained for each distinct product or job.  Many different products are produced each period.  Products are manufactured to order.  Cost are traced or allocated to jobs.  Cost records must be maintained for each distinct product or job. Chapter 4

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Types of Costing Systems Used to Determine Product Costs Process Costing Job-order Costing Typical job order cost applications:  Special-order printing  Building construction Also used in the service industry  Hospitals  Law firms Typical job order cost applications:  Special-order printing  Building construction Also used in the service industry  Hospitals  Law firms

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Which of the following companies would be likely to use job-order costing rather than process costing? a. Scott Paper Company for kleenex. b. Architects. c. Heinz for ketchup. d. Caterer for a wedding reception. e. Builder of commercial fishing vessels. Which of the following companies would be likely to use job-order costing rather than process costing? a. Scott Paper Company for kleenex. b. Architects. c. Heinz for ketchup. d. Caterer for a wedding reception. e. Builder of commercial fishing vessels.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Costing Direct material Direct labor Manufacturing overhead (OH) Applied to each job using a predetermined rate Manufacturing overhead (OH) Applied to each job using a predetermined rate Traced directly to each job The Job

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Sequence of Events in a Job- Order Costing System Receive orders from customers Schedule jobs Begin production Order materials

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Manufacturing Overhead Job No. 1 Job No. 2 Job No. 3 Charge direct material and direct labor costs to each job as work is performed. Sequence of Events in a Job- Order Costing System Direct Materials Direct Labor

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Apply overhead to each job using a predeter- mined rate. Sequence of Events in a Job- Order Costing System Direct Materials Direct Labor Job No. 1 Job No. 2 Job No. 3 Manufacturing Overhead

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting The primary document for tracking the costs associated with a given job is the job cost sheet. Let’s investigate

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin PearCo Job Cost Sheet Job Number A - 143Date Initiated Date Completed Department B3Units Completed Item Wooden cargo crate Direct MaterialsDirect LaborManufacturing Overhead Req. No.AmountTicketHoursAmountHoursRateAmount Cost SummaryUnits Shipped Direct MaterialsDateNumberBalance Direct Labor Manufacturing Overhead Total Cost Unit Product Cost Job-Order Cost Accounting

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting Let’s see one A materials requisition form is used to authorize the use of materials on a job.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Materials Requisition Form Will E. Delite

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Materials Requisition Form Will E. Delite Type, quantity, and total cost of material charged to job A-143. Cost of material is charged to job A-143.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting Workers use time tickets to record the time spent on each job. Let’s see one

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Employee Time Ticket

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting Apply manufacturing overhead to jobs using a predetermined overhead rate of $4 per direct labor hour (DLH). Let’s do it

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Cost Accounting

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Estimated total manufacturing overhead cost for the coming period Estimated total units in the allocation base for the coming period POHR = The predetermined overhead rate (POHR) used to apply overhead to jobs is determined before the period begins. Application of Manufacturing Overhead Ideally, the allocation base is a cost driver that causes overhead.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Actual amount of the allocation base such as units produced, direct labor hours, or machine hours incurred during the period. Based on estimates, and determined before the period begins. Application of Manufacturing Overhead Overhead applied = POHR × Actual activity

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Application of Manufacturing Overhead Recall the wooden crate example where: Overhead applied = $4 per DLH × 8 DLH = $32 Overhead applied = POHR × Actual activity

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Using a predetermined rate makes it possible to estimate total job costs sooner. Actual overhead for the period is not known until the end of the period. The Need for a Predetermined Manufacturing Overhead Rate $

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin PearCo applies overhead based on direct labor hours. Total estimated overhead for the year is $640,000. Total estimated labor cost is $1,400,000 and total estimated labor hours are 160,000. What is PearCo’s predetermined overhead rate per hour? Overhead Application Example

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin For each direct labor hour worked on a job, $4.00 of factory overhead will be applied to the job. Overhead Application Example POHR = $4.00 per DLH $640, ,000 direct labor hours (DLH) POHR = Estimated total manufacturing overhead cost for the coming period Estimated total units in the allocation base for the coming period POHR =

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Overhead Application Example What amount of overhead will PearCo apply to Job X-32?

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Overhead Application Example

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Overhead Application Example

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check If the number of wooden crates in the order on the previous page is increased or decreased by one unit, what would you expect to happen to the total spending of PearCo? a. Total spending would probably change by less than $105. b. Total spending would probably change by about $105. c. Total spending would probably change by more than $105. If the number of wooden crates in the order on the previous page is increased or decreased by one unit, what would you expect to happen to the total spending of PearCo? a. Total spending would probably change by less than $105. b. Total spending would probably change by about $105. c. Total spending would probably change by more than $105. Total spending would change by $105 only if all of the costs were variable with respect to the number of units produced. Direct materials is variable, but much of the overhead and perhaps even direct labor may be fixed.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Job WR53 at NW Fab, Inc. required $200 of direct materials and 10 direct labor hours at $15 per hour. Estimated total overhead for the year was $760,000 and estimated direct labor hours were 20,000. What would be recorded as the cost of job WR53? a. $200. b. $350. c. $380. d. $730. Job WR53 at NW Fab, Inc. required $200 of direct materials and 10 direct labor hours at $15 per hour. Estimated total overhead for the year was $760,000 and estimated direct labor hours were 20,000. What would be recorded as the cost of job WR53? a. $200. b. $350. c. $380. d. $730.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Job WR53 at NW Fab, Inc. required $200 of direct materials and 10 direct labor hours at $15 per hour. Estimated total overhead for the year was $760,000 and estimated direct labor hours were 19,000. What would be recorded as the cost of job WR53? a. $200. b. $350. c. $750. d. $730. Job WR53 at NW Fab, Inc. required $200 of direct materials and 10 direct labor hours at $15 per hour. Estimated total overhead for the year was $760,000 and estimated direct labor hours were 19,000. What would be recorded as the cost of job WR53? a. $200. b. $350. c. $750. d. $730.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check If overhead contains fixed costs, what will happen to the predetermined overhead rate if lower unit sales volume is expected? a. The predetermined overhead rate will likely increase. b. The predetermined overhead rate would be unaffected. c. The predetermined overhead rate will likely decrease. If overhead contains fixed costs, what will happen to the predetermined overhead rate if lower unit sales volume is expected? a. The predetermined overhead rate will likely increase. b. The predetermined overhead rate would be unaffected. c. The predetermined overhead rate will likely decrease.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check If overhead contains fixed costs, what will happen to product costs computed by the accounting system if lower unit sales volume is expected? a. Product costs will likely increase. b. Product costs would be unaffected. c. Product costs will likely decrease. If overhead contains fixed costs, what will happen to product costs computed by the accounting system if lower unit sales volume is expected? a. Product costs will likely increase. b. Product costs would be unaffected. c. Product costs will likely decrease.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check If selling prices increase, what will happen to unit sales volume? a. Unit sales volume will likely increase. b. Unit sales volume would be unaffected. c. Unit sales volume will likely decrease.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Let’s summarize the document flow in a job-order costing system. Job-Order Costing Document Flow Summary

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Costing Document Flow Summary Job Cost Sheets Materials Requisition Manufacturing Overhead Account Direct materials Indirect materials Materials used may be either direct or indirect.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Costing Document Flow Summary Job Cost Sheets Employee Time Ticket Manufacturing Overhead Account An employee’s time may be either direct or indirect. Direct Labor Indirect Labor

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Costing Document Flow Summary Manufacturing Overhead Account Other Actual OH Charges Job Cost Sheets Applied Overhead Materials Requisition Employee Time Ticket Indirect Material Indirect Labor

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order System Cost Flows Let’s examine the cost flows in a job-order costing system..

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Raw Materials Material Purchases Mfg. Overhead Work in Process (Job Cost Sheet) Direct Materials Indirect Materials ActualApplied Job-Order System Cost Flows

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order System Cost Flows Next let’s add labor costs and applied manufacturing overhead.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Mfg. Overhead Salaries and Wages Payable Work in Process (Job Cost Sheet) Direct Materials Overhead Applied Overhead Applied to Work in Process Direct Labor Indirect Labor Indirect Materials ActualApplied If actual and applied manufacturing overhead are not equal, a year-end adjustment is required. Job-Order System Cost Flows

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order System Cost Flows Now let’s complete the goods and sell them. Still with me?

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Finished Goods Cost of Goods Mfd. Cost of Goods Sold Work in Process (Job Cost Sheet) Direct Materials Direct Labor Overhead Applied Cost of Goods Sold Job-Order System Cost Flows

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order System Cost Flows Let’s return to PearCo and see what we will do if actual and applied overhead are not equal.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin PearCo’s actual overhead for the year was $650,000 for a total of 170,000 direct labor hours. How much total overhead was applied to PearCo’s jobs during the year? Use PearCo’s predetermined overhead rate of $4.00 per direct labor hour. PearCo’s actual overhead for the year was $650,000 for a total of 170,000 direct labor hours. How much total overhead was applied to PearCo’s jobs during the year? Use PearCo’s predetermined overhead rate of $4.00 per direct labor hour. Overhead Application Example SOLUTION Applied Overhead = POHR × Actual Direct Labor Hours Applied Overhead = $4.00 per DLH × 170,000 DLH = $680,000 PearCo has overapplied overhead for the year by $30,000. What will PearCo do?

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Work in Process Finished Goods Cost of Goods Sold $30,000 may be allocated to these accounts. Overapplied and Underapplied Manufacturing Overhead $30,000 may be closed directly to cost of goods sold. Cost of Goods Sold PearCo’s Method OR

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Overapplied and Underapplied Manufacturing Overhead PearCo’s Mfg. Overhead Actual overhead costs $650,000 $30,000 overapplied PearCo’s Cost of Goods Sold Unadjusted Balance $30,000 Adjusted Balance Overhead Applied to jobs $680,000

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check What effect will the overapplied overhead have on PearCo’s cost of goods sold? a. Cost of goods sold will increase. b. Cost of goods sold will be unaffected. c. Cost of goods sold will decrease. What effect will the overapplied overhead have on PearCo’s cost of goods sold? a. Cost of goods sold will increase. b. Cost of goods sold will be unaffected. c. Cost of goods sold will decrease.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check What effect will the overapplied overhead have on PearCo’s net operating income? a. Net operating income will increase. b. Net operating income will be unaffected. c. Net operating income will decrease. What effect will the overapplied overhead have on PearCo’s net operating income? a. Net operating income will increase. b. Net operating income will be unaffected. c. Net operating income will decrease.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Overapplied and Underapplied Manufacturing Overhead - Summary PearCo’s Method

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Tiger, Inc. had actual manufacturing overhead costs of $1,210,000 and a predetermined overhead rate of $4.00 per machine hour. Tiger, Inc. worked 290,000 machine hours during the period. Tiger’s manufacturing overhead is a. $50,000 overapplied. b. $50,000 underapplied. c. $60,000 overapplied. d. $60,000 underapplied. Tiger, Inc. had actual manufacturing overhead costs of $1,210,000 and a predetermined overhead rate of $4.00 per machine hour. Tiger, Inc. worked 290,000 machine hours during the period. Tiger’s manufacturing overhead is a. $50,000 overapplied. b. $50,000 underapplied. c. $60,000 overapplied. d. $60,000 underapplied. Quick Check Overhead Applied $4.00 per hour × 290,000 hours = $1,160,000 Underapplied Overhead $1,210,000 - $1,160,000 = $50,000 Overhead Applied $4.00 per hour × 290,000 hours = $1,160,000 Underapplied Overhead $1,210,000 - $1,160,000 = $50,000

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Job-Order Costing – Typical Accounting Entries Let’s look at summary journal entries for a job- order costing system.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Material Purchases Raw material purchases are recorded in an inventory account.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Material Usage Direct materials issued to a job increase Work in Process and decrease Raw Materials. Indirect materials used are charged to Manufacturing Overhead and also decrease Raw Materials.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Labor The cost of direct labor incurred increases Work in Process and the cost of indirect labor increases Manufacturing Overhead.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Actual Overhead In addition to indirect materials and indirect labor, other manufacturing overhead costs are charged to the Manufacturing Overhead account as they are incurred.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Overhead Applied Work in Process is increased when Manufacturing Overhead is applied to jobs.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Period Expenses Nonmanufacturing costs (period expenses) are charged to expense as they are incurred.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Cost of Goods Manufactured As jobs are completed, the Cost of Goods Manufactured is transferred to Finished Goods from Work in Process.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Cost Flows – Sales When finished goods are sold, two entries are required: (1) to record the sale; & (2) to record COGS and reduce Finished Goods.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin End of Chapter 3

The Predetermined Overhead Rate & Capacity Appendix 3a

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the estimated number of cases of wine? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case. Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the estimated number of cases of wine? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the number of cases of wine at capacity? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case. Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 40,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the number of cases of wine at capacity? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 25,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the estimated number of cases of wine? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case. Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 25,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the estimated number of cases of wine? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 25,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the number of cases of wine at capacity? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case. Crest Winery in Woodinville leases an automatic corking machine for $100,000 per year. If run at full capacity, it can cork 50,000 cases of wine per year. The company has estimated 25,000 cases of wine will be produced and sold next year. What is the predetermined overhead rate if it is based on the number of cases of wine at capacity? a. $2.00 per case. b. $2.50 per case. c. $4.00 per case.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check When capacity is used in the denominator in the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases? a. The predetermined overhead rate goes up when activity goes down. b. The predetermined overhead rate stays the same; it is not affected by changes in activity. c. The predetermined overhead rate goes down when activity goes down. When capacity is used in the denominator in the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases? a. The predetermined overhead rate goes up when activity goes down. b. The predetermined overhead rate stays the same; it is not affected by changes in activity. c. The predetermined overhead rate goes down when activity goes down.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Quick Check When estimated activity is used in the denominator in the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases? a.The predetermined overhead rate goes up when activity goes down. b.The predetermined overhead rate stays the same; it is not affected by changes in activity. c.The predetermined overhead rate goes down when activity goes down. When estimated activity is used in the denominator in the predetermined rate, what happens to the predetermined overhead rate as estimated activity decreases? a.The predetermined overhead rate goes up when activity goes down. b.The predetermined overhead rate stays the same; it is not affected by changes in activity. c.The predetermined overhead rate goes down when activity goes down.

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Basing the rate on capacity

© The McGraw-Hill Companies, Inc., 2003 McGraw-Hill/Irwin Basing the rate on expected volume