INTERACTIVE TRAINING ON IDP FOR COUNCILLORS ________________________ SOPHY MOLOKOANE-MACHIKA SALGA - IDP COORDINATION UNIT

PURPOSE Appraise Councilors on Integrated Development Planning process; To outline the IDP context, process and content issues; and

Legislative Background on IDP

Legislative framework Municipal Legislation DEMARCATION ACT, 27/1998 STRUCTURES ACT, 117/1998 Boundaries SYSTEMS ACT, 32/2000 Powers/functions FINANCE MANAGEMENT ACT, 56/2003 Participation (Chap4) IDP (Chap 5) Performance Management (Chap 6) Multi year budgeting “Key Perf. Indicators”

WHY IS IT NECESSARY TO DO IDPs? Effective use of scarce resources Speeds up delivery Strengthen democracy. Helps overcome apartheid legacy Promotes inter- governmental coordination Attracts additional funds

THE IDP RESPOND TO MANY ISSUES @ ONCE Health & Welfare Energy & Electricity Disaster Management Waste management Environment, tourism & LED, Job Creation Water & Sanitation Roads and Transport HIV & AIDS Sports, Arts & Culture

IDP Drafting Phases (generic) OUTCOMES PHASE 1 : ANALYSIS Level of Development Issues/problems PHASE 2 : STRATEGIES Vision, mission, strategies, projects PHASE 3 : PROJECTS (NB) Performance indicators Project outputs Cost estimates/budget PHASE 4 : INTEGRATION 5 year financial/Capex Spatial Framework Sectoral Programmes Institutional Plan PHASE 5 : APPROVAL Approved IDP

“Annual IDP/Budget Review” process 1 July to 30 June (Municipal Financial Year) Approve PROCESS of IDP and Budget review for financial year Draft IDP and budget (to Council) Final IDP and budget (to Council) August 31 March 31 May July Sept Oct Nov Dec Jan Feb April June Revisit ward-based inputs Review municipal performance Do Financial analysis Do Organisational analysis Revisit Strategy: vision, major initiatives, key service delivery areas (Draft Capital Budget) Inform draft budget: Programmes, projects and budget allocations Draft IDP Review and budget published for final public comment

PHASE 0: PREPARATORY PHASE

Organisational Arrangements Municipal Manager Management and Co-ordination IDP Steering Committee Support IDP manager IDP Representative Forum Institutionalised Representative Participation Project Task Teams Planning and Implementation

Steering Committee: Composition Chaired by: Municipal Manager and/or IDP manager Secretariat: Official(s) of municipality Composed of: Heads of Departments or Senior officials Councillor(s) responsible for IDP

Steering Committee: Roles & Responsibilities Support the IDP manager in commissioning research studies & screening the contents of the IDP; Provide Terms of Reference for various planning activities ; Process and summarise inputs for the public participation process; Consider and comment on inputs from sub committees, study teams and consultants; Discuss and comment on inputs from provincial sector departments and service providers; and Provide comments on draft output from each phase of the IDP.

IDP Rep. Forum: Composition Chaired by: The Mayor or Member of Exco Secretariat: IDP Steering Committee Composed of: Members of Exco Councillors Traditional leaders Ward committee chairperson Heads of Departments Senior officials Stakeholder representatives (NGOs, CBOs)

IDP Rep. Forum: Roles &Responsibilities Form a structured link between the municipality and representatives of the public; Represent interests of constituents; Provide a means to transfer and clarify information between all the stakeholder representatives; Provide an organisational mechanism for discussion, negotiation and decision making between stakeholders; Monitor the performance of the planning and implementation process

PHASE 1: IDP ANALYSIS

Outputs of Analysis Phase Assessment of the existing level of development (Backlogs); Priority issues or problems; Information on the context, causes, dynamics of priority issues of problems; Information on available resources and potentials; Projects identified

Prioritisation, WHY? Limited Resources Financial Human Time Address critical issues/ communities first

PHASE 2: STRATEGIES PHASE

VISION The long-term desired future state of an organization. Visions should inspire and motivate.

Objectives and Operational STRATEGY DEVELOPMENT Key Performance Areas Strategic Objectives Strategy Objectives and Operational Strategies Strategy Map

PROJECTS IDENTIFICATION Projects are identified emanating from:- Ward plans Analysis phase

PHASE 3: PROJECT PHASE

Designing project proposals Must meet the requirements of the project design, i.e: Name of project. Location Target group / beneficiaries Objectives Indicators Major activities Responsible agencies Cost/budget (Operational and Capital) Source of finance, etc

Involvement of provincial sphere and other partners in projects design PTT to consult with appropriate sector departments and NGOs when formulating projects. Sector departmental officials must be informed of the municipality’s objectives and strategies. This ensures that project proposals are aligned to sectoral strategies and procedures of the national and provincial spheres of government.

PHASE 4: INTEGRATION PHASE

Sector Plans and Programmes Developed/ Not dev. 1. Spatial Development Framework 2. Poverty Alleviation and Gender Equity Plan 3. Integrated Waste Management Plan 4. LED Framework 5. HIV/AIDS Plan 6. Disaster Management Plan 7. Integrated Transport Plan. 8. Water Services Development Plan 9. Institutional Plan 10. 5 Year Financial Plan 11. Year Capital Investment Plan 12. PMS

PHASE 5: APPROVAL PHASE

Service Delivery & Budget Implementation Plan (SDBIP) Developed after approval of the budget and IDP It is a one year implementation plan IDP Budget Monthly Projections Capital Operational Revenue

CONCLUSION LET US MAKE SURE THAT WE PLAN WITH THEM(COMMUNITIES) AND NOT FOR THEM Inkomu! Kea leboga! Ndaa! Thank you! Dankie!