The Ensemble Project Employee Assembly April 15, 2009

Ensemble is… A university project to deliver new , calendar, and related services –Faculty and staff: and calendar provided through Exchange starting Sept –Students: , etc. provided via Google Apps Educa-tion Edition as of April 2009, plus Microsoft with Exchange Labs expected fall 2009

Why? –Difficult to use with iPhone, BlackBerry, etc. –Multiple calendar systems make scheduling meetings hard –Some units already using Exchange, others requesting it –(students) Most students already forwarding to external services –(students) Provide much larger mailbox size and features that students want

Ensemble is shaped by… Cross-campus task force recommendations Cross-campus Executive Steering Committee, project advisory groups Needs assessments – students, faculty, staff Specific requirements – campus units Exchange pilot

Ensemble is governed by… Executive Sponsor: Polley McClure, VP Information Technologies CIT Sponsoring Directors: Rick MacDonald, Steve Schuster, Jim Lombardi CIT Project Managers: Chris Lyons (lead), Greg Menzenski, Tom Parker Executive Steering Committee Advisory Groups

– faculty and staff Delivered through campus-wide Exchange system Starting September 2009; migration through April 2010 (estimated) Can use current client or switch to Outlook (Windows) or Entourage (Mac) Changes required for everyone: –Updating a setting in your client –Using Outlook Web Access instead of Cornell WebMail

Calendar – faculty and staff Delivered through campus-wide Exchange system Integrated with ; better mobile device support Available after is migrated Oracle Calendar will remain primary calendar until most users are on Exchange, then it will be retired Changes required for everyone: –Using Outlook, Entourage, or Outlook Web Access instead of Oracle Calendar –Re-booking future meetings

Students Cmail, powered by Google Apps Education Edition, to replace Cornell postoffice accounts for students –New students get Cmail with their NetID –Current students to be offered Cmail in late April Includes , calendar, and collaboration features No advertising while enrolled at Cornell address is still Expect to add Microsoft with Exchange Labs as another choice in fall 2009

More information blogs.cornell.edu/ensemble Ensemble-Project- Overall project lead & Faculty/Staff Rollout lead: Chris Lyons – CPL7, Exchange & Student Services: Greg Menzenski – gm228, Active Directory: Tom Parker – jtp5,