South Harbor Facility Upgrade John Barbano / Rob Roth Internal Use Only

Discussion Today Background / History Membership Benefits Regatta Support Benefits Why Now? Progress Since Last Meeting Review of Plans Path Forward Funding Scenarios

Background / History SHF was constructed in 1993 – Upgrade was done to raise deck to accommodate additional storage SHF has been the hub of our Junior Programs, Regattas, Meetings, Small Social Events over the years To better serve the Programs, Regattas and Membership, consensus from Long Term Strategy meeting was to upgrade of SHF as a priority

Additional Background Drawings were made several years ago to support a new building down by the tennis courts CAFRA property review revealed: – New buildings can only be built behind current bulk-heading – Leaving very limited places we could build SHF expansion was best (and only) option

Membership Benefits of SHF Expansion Larger social space with professional kitchen / bar to accommodate in/off season events – Possible simultaneous events could happen at MCH and SHF Revenue producing: – Snack Bar – to provide a service requested by membership – Use for evening / weekend casual “tiki” bar on/off season – Non-member / member rental of facility Significantly upgraded shower facilities / bathrooms with lockers and dressing area Greatly improved and needed storage: larger / dryer Improved Office Operations

Regatta Support Benefits Regattas – (brings in significant net income to BBYC) – Eliminates most needs to use MCH for large regattas (will still need for “mega” regattas) Reduces wear and tear on MCH Space to accommodate larger breakfast eliminating conflicts with Programs during the summer – Showers & lockable lockers for sailors / coaches – Improved “regatta hub” gives better proximity to the sailor’s boats – Eliminates expense of most regattas for Porta-John’s – Snack bar revenue from regatta

So Why Now? Membership at all time high and growing – Additional facilities to better support – New facility will attract potential members Timing “feels” right – Club is in a strong fiscal state – Economy stable May Meeting: good feedback on the concept CAFRA: Caution as restrictions in the future may not allow – need to act now

Progress Since May Many iterations of design Research on what we can and can not do to with the footprint Froze the architecture plans and board approved to proceed with permit approval process (this could take up to a year) Board approved to complete detailed build plans to get better estimate of costs ($ K)

Top Floor View

Ground Floor View

Path Forward See where / what the permit process leads – Time is of the essence from unknown CAFRA changes We have assembled a volunteer team of professional fund raisers to put together a process and program to solicit funds for this via our BBYC Foundation (BBSF) for tax free donations We will “resurrect” our successful “NOTES” process to self borrow capital and pay back over time and communicate that to you The most likely scenario – this is a 2017 start, if we are lucky, 2016 – permit process is critical path

The Funding Hypothesis To fund: 500K – 600K (hypothetical options) Raise through donations 250 to 300K Raise through NOTES125 to 150K Utilize long term capital 125 to 150K 500 to 600K Important: We Will Not Touch Emergency Funding Nor Stop Funding Continuous Property/Program Improvements

Questions

New Club Management System Don Hahl Internal Use Only

New Club Software System Internal Use Only Background – Current Club Management System (reservations, docks and slips, customer billing) is a homegrown solution and is an “older” technology that needs significant upgrading – We have been talking about implementing a new system for over a year to upgrade functionality to run the club – Time is right to implement in the fall

New Software Benefits Minimizes risk – proven solution for many other Yacht clubs Supports access by Smartphones, Ipads, etc Fully integrated Point of Sale (Bar) and financial management solution eliminating Quickbooks (and all the manual input) Proven functionality for social reservations, automated billing inquiry and payment, communication among program and social activity groups, etc Efficiencies in managing club operations Ongoing Maintenance Contract Approximate Cost - $13,000 per year over 5 years Internal Use Only