Manage Student Pass

Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal ( School admin ) Submit Application Form to UPB Approved by Immigration

Agenda -Register for Student Pass -Update application status and approval results. -Generate reports. Refer to Online Help for more details

C2-SP01:Register for Student Pass Description: –This function allows School Admin to create Visa/Permit for the Student Granted Role: –School Admin Menu Path: – Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data

Manage Student Pass Create New Student Pass Application

Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal ( School admin ) Submit Application Form to UPB Approved by Immigration

Create New Student Pass Application Navigate to visa permit data page

1) Enter the Student ID 2) Click Search Create New Student Pass Application

Click to view Student details Create New Student Pass Application

Student Details Page Create New Student Pass Application

1) Select and Choose the Relationship with Sponsor/Guarantor 2) Enter the Sponsor Name Create New Student Pass Application

List of Visa/permit Status : 1)Select ‘New’ when the student apply for a new visa/permit 2)Select ‘Renewal’ when student current student pass has expired and applying a new visa/permit 3)Select “Granted” when student parent submitted SAB letter to school after approve by immigration 4)Select ‘Extended’ when student parent submitted immigration extended SAB letter to school 5)‘Issued’ and ‘Rejected’ reserved for UPB Select status as ‘New’ - Status date default to current date - Can be updated manually Create New Student Pass Application

2) Last updated person and Date/Time will automatically update upon save 1) Click save button Create New Student Pass Application

Manage Student Pass Update Granted Student Pass

Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal ( School admin ) Submit Application Form to UPB Approved by Immigration

Navigate to visa permit data page Update Granted Student Pass

1) Enter the Student ID 2) Click Search Update Granted Student Pass

Click the "+" Button to Add a new row Update Granted Student Pass

- Status date default to current date - Can be updated manually A new row is added Select Status as ‘Granted’ Entry the expiry date specified by immigration Update Granted Student Pass

2) Last updated person and Date/Time will automatically update upon save 1) Click save button Update Granted Student Pass

Manage Student Pass Update Extended Student Pass

Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal ( School admin ) Submit Application Form to UPB Approved by Immigration

Create New Student Pass Application Navigate to visa permit data page

1) Enter the Student ID 2) Click Search Create New Student Pass Application

Click the "+" Button to Add a new row Update Extended Student Pass

- Status date default to current date - Can be updated manually A new row is added Select Status as ‘Extended’ Enter the new extended expiry date by immigration.

2) Last updated person and Date/Time will automatically update upon save 1) Click save button Update Extended Student Pass

Manage Student Pass Renewal Student Pass Application

Process Flow New ( School admin ) Issued (UPB Admin) Granted ( School admin ) Rejected (UPB Admin) Extended ( School admin ) Renewal ( School admin ) Submit Application Form to UPB Approved by Immigration

Create New Student Pass Application Navigate to visa permit data page

1) Enter the Student ID 2) Click Search Create New Student Pass Application

Click the "+" Button to Add a new row Renew Student Pass Application

- Status date default to current date - Can be updated manually A new row is added Select Status as ‘Renewal’ Renew Student Pass Application

1) Select and Choose the Relationship with Sponsor/Guarantor 2) Enter the Sponsor Name Renew Student Pass Application

2) Last updated person and Date/Time will automatically update upon save 1) Click save button Renew Student Pass Application

Manage Student Pass Generate Reports

Description: –This function allows school admin to generate checklist summary report Granted Role: –School Admin Menu Path: –Main Menu > Reporting tools > Query > Query Viewer Generate Report

How to use 1.Navigate to the screen via menu path 2.Enter the Query Name 3.Search Refer also to Online Help

Generate Report Navigate to Query Viewer page

1) Enter the Query Name ‘MOE_SP_RPT_ALL_SCH’ 2) Click ‘Search’ 3) Click ‘Excel’ to view the report on excel Generate Report

1) Specify Institution to ‘MOE01’ and click on Campus prompt button to prompt for own school Code 2) Click ‘Search’ Generate Report

Click ‘OK’ to Save File Generate Report

End of Presentation Thank You