SHRP2 Reliability Implementation | February 2013 When Research Meets the Road Reliability Focus Area February 7, 2013

SHRP2 Reliability Implementation | February 2013 Agenda SHRP2 Overview –What is SHRP2? –Focus Areas –Implementation Assistance Technical Product Description Product Implementation Wrap-up: Implementation Timeline Questions? 2

SHRP2 Reliability Implementation | February 2013 What is SHRP2? Products developed from objective, credible research Solutions that respond to challenges of the transportation community – safety, aging infrastructure, congestion Collaborative effort of AASHTO, FHWA, and TRB Tested products, refined in the field 3 Tools to save lives, save money, save time. SHRP2 Solutions offer new technologies and processes to enhance the efficiency of transportation agencies

SHRP2 Reliability Implementation | February Safety: fostering safer driving through analysis of driver, roadway and vehicle factors in crashes, near crashes, and ordinary driving Renewal: rapid maintenance and repair of the deteriorating infrastructure using already-available resources, innovations and technologies Reliability: reducing congestion and creating more predictable travel times through better operations Capacity: planning and designing a highway system that offers minimum disruption and meets the environmental, and economic needs of the community Focus Areas

SHRP2 Reliability Implementation | February 2013 Implementing SHRP2 Solutions Moving forward Approximately 30 high-priority products introduced over the next several years Users run the gamut of the transportation industry Selected products integrated into current transportation practices 5

SHRP2 Reliability Implementation | February 2013 Products Ready for First Round Implementation Capacity Implementing Eco-Logical (C06) Renewal Next-Generation Project Management Tools (2 products) –Managing Risk in Rapid Construction Projects(R09) –Managing Complex Projects (R10) Bridge Designs for Rapid Renewal (R04) Preservation on High-Volume Roadways (R26) Reliability Organizing for Reliability Tools (L01/L06 ) 6

SHRP2 Reliability Implementation | February 2013 Implementation Assistance Levels of Engagement Proof of Concept Pilot Funds for piloting products to evaluate readiness for implementation Contractor support to collect data and evaluate the application Lead Adopter Incentive Funds for early adopters to offset implementation cost and mitigate risks Recipients required to provide specific deliverables designed to further refine the product, and possibly “champion” the product to other States and localities. User Incentive Funds for implementation support activities after early adopter use Used to conduct internal assessments, build capacity, implement system process changes, organize peer exchanges, or offset other implementation costs 7

SHRP2 Reliability Implementation | February 2013 Implementation Assistance Products & Solicitation 8 First Round Products February 2013 Proof of Concept Pilot Lead Adopter Incentive User Incentive R09 – Managing Risk200 R10 – Complex Projects040 R04 - Bridge0612 R26 – Pavement Preservation0710 C06 – Eco-Logical0620 L01/L06 – Organizing for Reliability 0200

SHRP2 Reliability Implementation | February 2013 Implementation Assistance Selection Criteria 9 General criteria for participants (will vary somewhat among products) Geographic diversity of participants Demonstration of culture to implement new products or processes Demonstration of past interest and/or efforts to implement similar products or processes High commitment to making institutional/organizational changes Commitment to conduct demonstration workshops Willingness to share experience by facilitating peer-to-peer activities Commitment to dedicate staff to the implementation project

SHRP2 Reliability Implementation | February 2013 Practical solutions and technologies to reduce congestion through improved operations Reliability Focus Area – Technical Product Description 10

SHRP2 Reliability Implementation | February 2013 The Path to Systems Operations Excellence 11

SHRP2 Reliability Implementation | February 2013 Reliability Focus Area Products address: Monitoring and management of travel-time reliability (TTR); reliability in planning, programming, and geometric design; coordinated incident management; organizing transportation agencies to improve reliability and prepare for future needs. Benefits: Predictable travel times Reduced congestion Improved safety through rapid incident resolution 12 Management and technical tools to improve traffic operations and reduce congestion; managing nonrecurring events to create more predictable travel times.

SHRP2 Reliability Implementation | February 2013 Organizing to Improve Operations Problem Many transportation agencies are not effectively operating and managing the transportation system, particularly during events such as adverse weather, crashes, work zones, and special events, leading to unreliable travel times Agencies need better tools to effectively address sources of unreliability Solution Comprehensive approach for: Evaluating organizational capabilities and business processes Developing a tailored action plan to optimize systems operations Systematically applying process changes for the greatest gains 13

SHRP2 Reliability Implementation | February 2013 Institutional Architectures to Improve System Operations and Management (L06) Systems Operations & Management Capability Improvement Workshops (L06) –Business Processes –Systems/ Technology –Performance Measurement –Culture –Organization/Staffing –Partnerships 14

SHRP2 Reliability Implementation | February 2013 Guide to Integrating Business Process to Improve Reliability (L01) Integrating Business Processes to Improve Reliability (L01) Guidebook (and e tool) for structured approach to analyzing key processes and gaps to improve reliability 15

SHRP2 Reliability Implementation | February 2013 Practical solutions and technologies to reduce congestion through improved operations Organizing for Reliability Tools Product Implementation 16

SHRP2 Reliability Implementation | February 2013 Organizing for Reliability Tools Implementation Plan Goals Goal 1 – By December 2013, 15 to 20 State DOTs and larger MPOs will be identified and committed to applying the SHRP2 Organizing for Reliability Tools Goal 2 – By December 2014, all the selected State DOTs and large MPOs will have their action plans developed Goal 3 – By December 2015, a framework will be established that will lead to nationwide adoption Goal 4 – By December 2016, all selected State DOTs and Large MPOs will have completed their two year implementation of their action plans 17

SHRP2 Reliability Implementation | February 2013 Four-Step Process Outreach ⁻ Creating awareness and interest in developing and sustaining operations as a core business function Assessment –Analyzing needs and potential business process strategies to address key organization issues and institutional gaps impacting travel time reliability Development –Creating an action plan with specific steps to improve operational efficiency and effectiveness Implementation –Implementing action plan and measuring progress 18

SHRP2 Reliability Implementation | February 2013 Implementation Approach Level 1 Outreach Strategies 19 Inform CEO/executives about the benefits of this approach Gain agency commitment to collaborate with FHWA/AASHTO to develop and implement action plan

SHRP2 Reliability Implementation | February 2013 Implementation Approach Level 2 Assessment Strategies 20 Assess the organizational maturity of the agency/region

SHRP2 Reliability Implementation | February 2013 Implementation Approach Level 3 Development Strategies 21 Develop an action plan to improve the agency/region level of operations capability

SHRP2 Reliability Implementation | February 2013 Implementation Approach Level 4 Implementation Strategies 22 Deliver resources to improve processes, garner support of leadership to continue funding the programs, and foster relationships among the various stakeholder groups involved in operating the systems.

SHRP2 Reliability Implementation | February 2013 Management, Support & Program Sustainability Establish FHWA/AASHTO Management Team to manage overall effort and strategically align delivery of FHWA /AASHTO resources with menu of services Develop CMM facilitators guide to include materials needed for the delivery team to prepare for the inventory, interviews, and workshop. Conduct train-the-trainer session Incorporate resources into the developing SHRP2 Knowledge Transfer System and/or Operations Centers of Excellence Develop SHRP2 L01 workshop and L06 CMM linkage material Develop the necessary policies, manuals, guidance, case studies, tools to allow nationwide adoption Assess the results of the implementation efforts and use them for continuous improvement of the national FHWA/AASHTO operations program 23

SHRP2 Reliability Implementation | February 2013 AASHTO and FHWA Partnership Roles FHWA/AASHTO Management Team –Day-to-day assistance and support to the 15 to 20 early implementers. FHWA –HQ/RC/Division office staff AASHTO –SSOM SHRP2 Reliability Implementation Task Force 24

SHRP2 Reliability Implementation | February 2013 Organizing for Reliability Resources Integrating Business Processes to Improve Travel Time Reliability Guide to Integrating Business Processes to Improve Travel Time Reliability Institutional Architectures to Improve Systems Operations and Management Guide to Improving Capability for Systems Operations and Management

SHRP2 Reliability Implementation | February 2013 Organizing for Reliability Benefits Tailored approach to making operational changes that result in the greatest gains More predictable travel times that save motorists time and money Technical and financial implementation support for two years for lead adopters 26

SHRP2 Reliability Implementation | February 2013 Organizing for Reliability Systems Operations Management Guidance (web-based tool) For more information, contact your FHWA Division Office, or: 27 Stephen Gummada Bill David

SHRP2 Reliability Implementation | February 2013 Looking Ahead Online Knowledge Transfer System (L17)2013 More products in

SHRP2 Reliability Implementation | February 2013 Implementation Timeline Solicitation opens: Mid-February Solicitation closes: Mid-March First awards: Mid-April 29

SHRP2 Reliability Implementation | February 2013 Questions? 30 SHRP2 Research: SHRP2 at AASHTO: