PRESENTATION BY SCOTT MCGEARY SHAREPOINT ADMINISTRATOR FOR DSHS – CHILDREN’S ADMINISTRATION T-5 - SharePoint - Streamline Productivity within your Agency.

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Presentation transcript:

PRESENTATION BY SCOTT MCGEARY SHAREPOINT ADMINISTRATOR FOR DSHS – CHILDREN’S ADMINISTRATION T-5 - SharePoint - Streamline Productivity within your Agency

Overview of SharePoint in our Organization Primarily used as an active workspace and archive for projects and work groups Intranet only In use for over 3 years Over 30 sites and sub-sites Over 3000 users Over 7.1 million hits total Over 2 GB bandwidth used daily Over 80 GB of data and files No downtime issues during critical business hours

Site Hierarchy

Children’s Administration Home

FamLink Portal – Project Site

FamLink Portal Sub Site

Popular Features Lists  Task Management  Calendars  Issue Tracking  Project Assignments Document Libraries  Project archives  Document version preservation  Check-in/Check-out capabilities  Workflow

Example of List

Example of Document Library

Less Practical Features Discussions  Most discussions of this sort are dealt with in  Not many people found value in this feature in our office since most people on the main project team were centrally located Wiki’s  Contributions or changes were rarely submitted to Wiki pages  Most Wiki pages were only changed by the original creator

Example of Discussion

Example of Wiki

Overall SharePoint Experience Pros  Allows one central location for project artifacts, lists, and management  Allows groups to collaborate electronically in a secure environment  Reliability and uptime  Ease of environment management  Users typically learn and adapt to interfaces and functionality very quickly  Most business needs and processes can be addressed in some way with SharePoint  Integration with Microsoft Office very smooth

Overall SharePoint Experience Cons  Users sometimes want existing functionality to work differently  Misc. bugs that have since been corrected with updates

Contact Info Scott McGeary