NTAP’s Intermediate Excel Training  Multiple Worksheets in one File  Using the Fill Function  Relative versus Absolute References  Charts and Graphs Topics Covered:

Each Workbook Contains “Sheets”.

To Rename or Move, Right-Click.

Shortcuts  You can also move a worksheet by dragging and dropping the tabs  You can rename by double- clicking a tab and then when the name is highlighted you type the new name

Multiple Worksheets? Why Useful?  Group Important Data in one File  Worksheets can contains references to each other  Example: The State of Colorado Child Support Spreadsheet creates a pleading from data entered by the plaintiff

Create Cross Reference btw Worksheets  Move the cursor to the desired cell on the other sheet, type “=“ and select the cell you want referenced.  OR: Type the reference as !sheetname followed by the cell reference; for example =Gabrielle!B13

The Fill Function  Allows you to conveniently replicate a formula across columns or rows  Can be absolute or relative  A Time Saver.

Before

After

Fill to the Right – Relative Reference  OPTION 1…. 1. Enter the formula that will be filled 2. Highlight row to be filled and click R  OPTION 2… 1. Menu Bar | Edit | Fill to Right. 2. Menu Bar | Edit | Fill… Series  OPTION 3… Enter formula in one cell. Copy it. Drag cursor across fields you want it copied to… Paste. Relative Reference moves the referenced field in relation to the fill

Fill Down – Relative Reference  Enter the formula that will be filled  Highlight column to be filled and click D  Other 2 Options Work too…

Relative References  Think of compound interest….  Every cell will be changed relative to the prior cell.

Fixed or Absolute Values  Every cell is changed according to the original formula / value.  Think of simple interest…

Absolute Reference: Fill to the Right  OPTION 1: Enter the formula to be filled Use format $COLUMN$ROW for fixed reference  OPTION 2: Shortcut to get fixed reference is F4

Fill to the right – Fixed Reference From another worksheet  Enter the formula to be filled  Use format Sheetname!$x$z for fixed reference where x and z are the cell references on the other sheet

Advanced Topic Preview: Food for Thought  Partially Fixed references like $COLUMNROW or COLUMN$ROW  F4 toggles through full and partial fixed references

Charts  Click Insert | Chart  Pick type of Chart or Graph Type  Enter Data Range  Add Legends and other frills

Pie Chart

Select Pie from Wizard, then Next

Highlight Data Range

Click Series Tab and Select Category Labels and Name chart then Next

Click on Data Labels, Select Desired Items

Click on Legend Tab, Select Location then Next

Select where to put Chart and name new Sheet if applicable

Finished Result

Final Words on Charts and Graphs  There are endless varieties of charts  Play around with the chart wizard and see what happens  If you change the data in chart or graph by clicking on the data points and moving them around, the spreadsheet values change  The size of the chart may affect how much data shows click and drag corner to resize and see what happens  You can format many of the elements of a finished chart click, i.e. click on legend elements to reformat them

Questions? Gabrielle Hammond