A laska Resupply Program BIA-Seattle Support Center Alaska’s Flag Eight stars of gold on a field of blue-Alaska’s flag. May it mean to you the blue of the sea, the evening sky, The mountain lakes, and flowers nearby; The gold of the early sourdough’s dreams, The precious gold of the hills and streams; The brilliant stars in the northern sky, The Bear-the Dipper- and shining high, The great North Star with its steady light, Over land and sea a beacon bright. Alaska’s flag-to Alaskans dear, The simple flag of the last frontier.

U.S. Department of the Interior Alaska Resupply Program BIA - Seattle Support Center 4735 E. Marginal Way Suite 1106, Box 8 Seattle, Washington Barb Shaw toll Free: Phone: (206) Fax: Office Hours: 7:00 AM – 3:30 PM (Pacific Time) Diane Lawrence, Alaska Regional Office (907)

Our Mission To provide affordable transportation and service costs to the people of Alaska, for the resupply of life- sustaining goods. This will enhance the economies of individuals, tribes, and cooperatives in their location.

BIA- Seattle Support Center gets its authority from 25CFR, Part 142 Barbara Shaw Diane Lawrence Contracting Officer’s Representative

We have been serving the needs of the people of Alaska for the past 123 years. We were also known as the “North Star III” until 1984

* 25 CFR, Part 142 requires that we publish an annual tariff with the following; * Mission * List of Services * Charges for Services and/or Products * Billing & Collection Procedures * Penalties * Regulations for Debt Collection * Tariff Approval

* Is NOT Federally funded * Seattle Support Center receives no tax dollars * It is self-supporting * It exists solely for the benefit of the people of Alaska

* Our purpose is not to make a large profit * our earnings support the operation * BIA-SSC is not here to put anyone out of business BIA-SSC is a unique program

* Booking fuel orders from Alaska communities and organizations * Purchasing of bulk fuels at the cheapest indexed rates * Contracting with barges and other transportation carriers * Strict procurement and bid selection process of lowest-cost for transportation

* Individuals & Tribal governments * Village & Regional corporations * School districts * State, Federal, and local governments * Native & Non-Native businesses * Urban communities * Churches

* Accounts payable * Accounts receivable * Willing to work with our clients, so it will not cause a financial impact

* SSC recommends prepaying your fuel order. * Credit will be issued to your account. * You will only be billed for remaining balance. * This will ease the burden of a large bill when payment is due.

Post Camps & Stations Ordering period: Oct 1,2015 through Sept 30, 2020 DLA has changed over to automated systems, this will not effect the fuel services provided to Alaska.

* Contract over-seen by Defense Logistics Agency Alaska - a branch of DOD * Each individual site is bid upon by carriers that serve Alaska * Lowest bid on the transportation rate is awarded that specific site * All bulk fuel products are provided by awarded carrier, sold at an “indexed rate” to SSC * Any organization that would like to be in the contract, fill out a site narrative; the process takes a minimum of 90 days, once the information is forwarded to DOD it could be accepted or rejected.

* Indexing is NOT a fixed or set price * Products are purchased at market price at day of lift (loaded on the barge) * Prices change daily – could be higher or lower depending on the market * This rate is not negotiable

* Diesel Fuel #1 * Unleaded Gasoline * Diesel Fuel #2 * ULSD = Ultra Low Sulfur Diesel Contractors need to know the product usage for products as DF1/DF2 so contractor is in compliance with EPA regulations. If the fuel is used for multiple uses (ie., heating & equipment) contractor should deliver ULSD instead of Heating Fuel for customers to comply with EPA.

* ANYONE can use our service * Carriers are bound by terms and conditions of a government contract Excise taxes on heating fuel & diesel #2 will be exempt * Seattle Support Center will work with our customers regarding payment

* We will not be able to quote landed-price until products are loaded in barges holding tanks * Customer must apply for bulk fuel delivery earlier than usual, 60 days before load date * Minimum requirements per site will be required 10,000 gallons * Alaska State taxes could apply to all products, but could be refundable or exempt if qualified

* If site (village) is not awarded under this contract, Seattle Support Center will let you know and you will need to arrange your own fuel delivery. * Reseller of bulk fuels must be a current “Qualified Licensed Dealer” with State of Alaska for state tax exemption on gasoline.

A person, native store, native corporation, or business that purchases bulk fuels and sells the product. A “Reseller” will have to apply for a “Qualified Dealer’s License” with the State of Alaska to be exempt from state gasoline taxes, no exceptions.

* SSC is not a “transportation company” * Place all orders early * Do NOT Over-order fuel * All “back haul” charges will be assessed, no exceptions * Once the fuel is lifted, it is your property

* Any cancellation must be done in writing BEFORE fuels are lifted. * All applicable taxes will be assessed, Alaska State taxes on all products. * All “resellers” must have a current “Qualified Dealers License” before gasoline is lifted. * If this is a spring & fall delivery let our office know, so the carrier can be notified and plan for it accordingly.

If you would like to purchase fuels from BIA-Seattle Support Center, there is a sign up sheet over on the table or call:

* Complete “Booking Application and Site Narrative” in its entirety * Ensure individual tanks are compliant with Coast Guard regulations * Have active DUNS number in SAM.GOV * Letter of acceptance will be issued

 Seattle Support Center does not accept bookings for any type of freight, including propane or dry goods. FREIGHT BOOKINGS:  Call Northland Services at (800) or your local freight delivery service.

1 - Fill out booking application and site narrative SSC submits to DOD/DLA – site accepted/rejected takes up to 90 days 2 -. Entity confirms they have Active DUNS# in SAM.GOV BIA-SSC mails out accepted or rejected letter to Village entity 3 - Up-front pre- payment accepted for fuel deliveries 4 - SSC sends out ETA for Spring/Fall fuel deliveries 5 - Carrier delivers to village (site) Signature of receiving person 6 - SSC sends out invoice and manifest for fuel delivered. If your site is not listed in the Tariff

* Our policy is to invoice our customers when BIA receives the pump ticket from the carrier. * Under Federal Regulations we are to receive the amount due in 30 days. * After 90 days the system will start charging you: 1% interest charge on outstanding amount due 6% penalty charge on the outstanding amount due $10.00 administrative fee * Payment agreements can be set up with the BIA; signed agreements will be for 6 months. * Please pay your bills in a timely manner, this will help you to have a good credit rating.

* If bills are not paid (delinquent), the account will be sent to Treasury for collections. If this should happen, it would lock up your checking account and there will be higher collection fees added to this debt. Please do not let this happen you or your village. * The solution to paying your bill is to start sending in pre-payments for your fuel order. * BIA will issue you a credit; when BIA receives your bill for fuel delivery we will deduct the credit amount from the actual amount due and you will be billed for the remaining amount due. * This will ease the burden of receiving a large bill and will help you budget for your fuel.