Overview of III’s Electronic Resources Management system Tony Harvell March 11, 2004

ERM record structures Resource record – describes resource –Contacts information –Holdings information at title level are linked to these License record – uses some of the DLF definitions in fixed or variable fields Order record – payment information Holdings record – holdings statement in MARC or non MARC format

Records are linked by relationship The holdings record for a particular title is linked to a resource record that represents the provider Holdings records remain attached to full bibliographic records A separate holdings record is often created for each provider (resource) Order (payment information) can be linked to a resource record

Example of Resource Record

Example of license record

License and resource records Uses many of the DLF elements Has a number of locally defined fields Data is stored in both fixed and variable fields Labels are being redefined to more closely match DLF language

E holdings load Allows libraries to load data (text or XML) from vendors or exported data from an ILS ERM can create new holdings and/or bibliographic records, if no matching record is found during the electronic holdings load In batchloading from XML, ERM uses metatags to associate with field tags from Millennium

Coverage database Allows e-holdings information to reside in a discreet portion of the system as opposed to within a bib record 856 or separate holdings record Can be created locally by outputting text files or xml files and using e-holdings load Allows easy update of holdings information by matching on ISSN, then on another match point (resource ID)

Displaying information in OPAC Can choose which fields from resource and license record to display to the public Ability to insert a “resource advisory” to alert users of inability of a resource at the title level WWWoptions and stylesheets allow customization of display for local needs