GSA’s Vendor and Customer Self Service (VCSS). Payments Menu  View Customer Payments  Search for and view payments made to GSA for your accounts. 

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Presentation transcript:

GSA’s Vendor and Customer Self Service (VCSS)

Payments Menu  View Customer Payments  Search for and view payments made to GSA for your accounts.  View Refunds  Search for and view refunds received from GSA for your accounts. F1

View Customer Payments  The Payment Search page is used to search for and view payments made to GSA on your account.  View payment details: payment number, invoice number, paid amount, and if collected through IPAC.  Create and view payment correspondence to send to GSA  Payment correspondence are messages regarding a specific payment made to GSA by your account. This correspondence should not be related to a general account issue or question, or a specific statement or refund on your account because there are specific types of correspondence that should be created for these.  To access Payment Search, from the menu bar select Payments > View Customer Payments. F2

View Customer Payments (Cont’d)  Payment Search page  The Payment Search page displays with a search criteria area to search for payment records.  Enter search criteria and then select the [Search] button. F3 Note: The Payment Number is the internal GSA transaction number associated with a customer payment. Customers should only search using the Payment Number field if the specific Payment Number has been provided by GSA.

View Customer Payments (Cont’d)  Payment Search page  In the search results review the payment records. F4

View Customer Payments (Cont’d)  Payment Search page  To view more detailed information about a payment, select a payment record and then select the [View] button. F5

View Customer Payments (Cont’d)  Payment Record  The payment record opens and displays in a tab-like format. The first tab is the Payment Information tab where you can review detailed information about this payment. F6

View Customer Payments (Cont’d)  Payment Record  Within the payment record, select the Review Correspondence tab to search for and review correspondence records associated with this payment.  Select the [Search] button without entering search criteria.  If you have access to a large number of correspondence records, you may want to enter search criteria and select the [Search] button to limit the search results to a manageable number. F7

View Customer Payments (Cont’d)  Payment Record  In the search results, review the correspondence records.  To review the details of a payment correspondence record, select the correspondence record and then review the details that display below the search results. F8

View Customer Payments (Cont’d)  Payment Record  Within the payment record, if you would like to create new correspondence to send to GSA regarding this payment, select the [Send New Correspondence] button. F9

View Customer Payments (Cont’d)  Send Correspondence page  The Send Correspondence page displays. To send correspondence to GSA, fill out the following information:  Your contact, account, and correspondence information.  Add an attachment, if needed.  Select the [Submit Correspondence] button to send the correspondence to GSA. Once submitted, GSA will receive and review this correspondence. F10

View Customer Payments (Cont’d)  Payment Search page  To view an account summary associated with a payment record, select a payment record and then select the [Account Summary] button. F11

View Customer Payments (Cont’d)  Account Summary page  The Account Summary page displays with a search criteria area to search for and view account summary records associated with the selected payment record.  Enter search criteria and select the [Search] button to review account summary records. F12

View Customer Payments (Cont’d)  Payment Search page  To view the statement that the payment was made on, select a payment record and then select the [View Statement] button. F13

View Refunds  The Refunds Search page is used to search for and view refunds that GSA has made to your account.  View refund details, such as payment number, invoice number, and payment amount.  Create and view refund correspondence to send to GSA  Refund correspondence are messages regarding a specific refund on your account. This correspondence should not be related to a general account issue or question, or a specific statement or payment on your account because there are specific types of correspondence that should be created for these.  To access the Refunds Search page, from the menu bar select Payments > View Refunds. F14

View Refunds (Cont’d)  Refunds Search page  The Refunds Search page displays with a search criteria area to search for refund records.  Enter search criteria and select the [Search] button. F15

View Refunds (Cont’d)  Refunds Search page  In the search results, review the refund records. F16

View Refunds (Cont’d)  Refunds Search page  To view more detailed information for a refund, select a refund record and then select the [View] button. F17

View Refunds (Cont’d)  Refund Record  The refund record opens and displays in a tab-like format. The first tab is the Payment Information tab where you can review detailed information about this refund. F18

View Refunds (Cont’d)  Refund Record  Within the refund record, select the Review Correspondence tab to search for and review correspondence records associated with this refund.  Select the [Search] button without entering search criteria.  If you have access to a large number of correspondence records, you may want to enter search criteria and select the [Search] button to limit the search results to a manageable number. F19

View Refunds (Cont’d)  Refund Record  Within the refund record, if you would like to create new correspondence to send to GSA regarding this refund, select the [Send New Correspondence] button. F21

View Refunds (Cont’d)  Send Correspondence page  The Send Correspondence page displays. To send correspondence to GSA, fill out the following information:  Your contact, account, and correspondence information.  Add an attachment, if needed.  Select the [Submit Correspondence] button to send the correspondence to GSA. Once submitted, GSA will receive and review this correspondence. F22