4 th Annual May Faculty Institute Media Patch Bay: Solution for the Sharing of Media Programs Presented by: Medaline Philbert – Assistant University for Distributive Learning Angela Apuzzo – Manager, Learning Resource Center Nursing Peter Carroll – Video/Communications Analyst for Network Services May 18, 2005

Media Patch Bay: Solution for the Sharing of Media Programs Presentation Focus:  Library Perseverance when all else seems bleak  Nursing Learning Resource Center Collaboration – internal and external  DoIT – Division of Information Technology Innovation and cost savings

Media Patch Bay: Solution for the Sharing of Media Programs  Library Perseverance when all seems bleak  Media access and delivery issues  Distance Education  Copyright

Library  Media Access and Delivery Issues Duplicate copies at both campuses Circulate for 3 days with no renewals No mail delivery - require pickup

Library  Distance Education Request streaming in support of courses:  Literature – Literature of the Supernatural  Literature – Victorian Views  History

Library  Copyright TEACH: Technology, Education, and Copyright Harmonization Act enacted November 2, 2002 Benefits:  Expanded range of allowed works  Expansion of receiving location  Storage of transmitted content  Digitization of analog works

Copyright …  Requirements Provision of policies and information materials Transmission solely for enrolled students Technical measures to prevent retention – finite time No interference with technological measures Limited long-term retention of copies Digitize portion of analog if no digital version Mediated instructional materials

Media Patch Bay Solution for the Sharing of Media Programs  Nursing Learning Resource Center Collaboration – internal and external  Library & DoIT  DoIT & Nursing  Library & Nursing  Vendors

Nursing - Background  Multiple nursing courses needing to view videotapes within the same time frame  Increased student assignment of nursing videos on reserve in both libraries  Continuing Education courses in Pleasantville, New York and Hudson Valley Center using the same videos

Lienhard School of Nursing Undergraduate enrollment has increased 36% from Fall 2004 to Fall 2005, Currently 600 students in PL and NY 460 Undergraduate and 140 Graduate Continuing Education enrollment has increased 4 times since the previous year

Overuse of Video Tapes  Different Nursing courses/Programs using the same videos on the same day and occasionally at the same time  Students assigned to watch videos on reserve in the library and different faculty removing the tapes to show in their courses.

Creating anxiety in….  Faculty  Staff in the Nursing Learning Resource Centers and Libraries  and most importantly, STUDENTS

Possible Solutions  Hand carry videos from NY-PL-NY etc…  Purchase additional copies of all videos  Explore inter-campus video streaming

Media Patch Bay Solution for the Sharing of Media Programs  DoIT – Network Services Innovation and cost savings  Relationship with vendors  Maximizing/Sharing resources purchased for other projects  Utilization of current resources and infrastructure for new project  Cost savings

Key System Features  Comply With Copyright Laws and Regulations Both Now and in the Future  Affordable  Easy To Use  Available To A Number OF Areas Within The University. Libraries, Classrooms and Campuses.  Available To Students and Faculty from Outside the University (Home)

Copyright Considerations  Copyrights for use of a physical media item are limited to the functional life of the medium onto which it was recorded, copied or archived by the copyright holder or an authorized distributor or agent.  Any unauthorized duplication, distribution or transferal beyond that allowed in the Fair Use Act is prohibited.  External viewing shall be limited to one specific group or individual at a time.

Redefining Media Sharing in a Converged Network Environment  Using I.P. to replace CCTV  Internal Viewing Options  External Viewing Options  Digital Archiving

 Direct Wired Network Connection Using Existing Category 5 Cabling.  Streaming Media at DVD Quality Using Windows Media MPEG2 Encoder 9 Internal Viewing Options

Internal Viewing Options Using Existing Network Connections Project Guidelines  Do No Harm to the Existing Network Infrastructure  Make Modifications Easy to Understand “If you can’t explain it, you can’t maintain it”

 Using existing Category 5 cabling and VHS combination units.  Patrons can control playback functions with a remote.  Library Tapes and DVDs stay secured.  System is expandable. Internal Viewing Options Network Connection

Category 5 Balun Wiring Monitor IR Ext Monitor DVD/VHS Deck Breakout Box Breakout Box Alcatel Data Switch Connectivity Jack Combination Unit Secure Location

 Someone has to load the tape or DVD  Not all areas are wired.  Patrons can walk off with a remote.  Library Tapes and DVDs are secured. Network Connection Drawbacks

Windows Media MPEG Streaming WMV Decoder CPU Monitor DVD/VHS Deck WMV Encoder CPU Decoder/Tuner Encoder/Source GIG E Network

Internal Viewing Options Windows Media Streaming  No Software Fees or Licensing Needed  DVD Quality Media Sharing.  Multiple Simultaneous Users.  Library Tapes and DVDs stay secured.  System is expandable.  Windows Media Servers are more affordable.

Windows Media Streaming Drawbacks  Requires a Computer.  Some one has to load the tape.  Not as easy to use  Multiple simultaneous users.  No playback controls.

 VPN Connection to Pace  Blackboard Hot Link  Third Party Bridge  Scheduled Continuous Playback External Viewing Options

 Digitizing, Streaming and Archiving Media is Becoming Easier and More Affordable.  Media Distributors are Becoming Much More Vigilant in Protecting and Enforcing Copyrights.  Faculty and Students Benefit From Easy Access to Topical Media as a Resource in the Teaching and Learning Process. Opposing Forces: Cost Savings, Copyrights and Convenience

Using Technique and Technology  Stay Informed About Copyright Issues.  Act Responsibly.  Get Input From the University Community.  Pool Resources.  Secure and Manage Archived Media Content.