Presenting information
Different ways of presenting information Word processing software Desktop publishing software Slideshow presentation software Visual Hardcopy Multi-sensory Web authoring software Multimedia authoring software
Using presentation software Efficiency in using ICT Tools Improving the quality of work Ensuring the accuracy of information Limitations of spelling and grammar checkers Ensuring the quality of work Using drafts
Features common to software used for presenting information 1 Edit text –allows you to make changes Autowrap –allows a new line to be started automatically Lists – a series of points can be numbered automatically Indentation – this is the gap between the margin and where the first word starts Tabs – allow the lining up of text
Features common to software used for presenting information 2 Paragraphs – you can format paragraphs in many different ways Bullets – use a bullet (e.g., dot, arrow, etc.) at the start of each item in a list of points Headings and subheadings – can be decided at the start for consistency Numbering and sub-numbering – added to documents with a complex structure
Features common to software used for presenting information 3 Borders – used to add emphasis to a word, block of text or page Line spacing – you can alter the space between the lines of text Columns – you can set how many there are and how the text flows between them Sections/chapters – you can use templates to ensure consistency
Features common to software used for presenting information 4 Create/format tables – you can create tables and choose the number of rows and columns you need Merge and split table cells – you can alter the way text appears in the cells
Spellchecker Used to check the spelling of words in a document Compares words entered with words in a dictionary Highlights words that are incorrectly spelt Suggests correct spelling
Grammar checker Used to check if the rules of English have been obeyed Examples: Full stops not being followed by capital letters Too long sentences Subject and verb not agreeing
Other features Copy, cut and paste Font type and size Drag and drop Undo and redo Find and replace Zoom Wordart Wizards Help Print and print preview Page layouts Margins Justifications Picture formatting
Differences between word-processing and DTP DTP – better at bringing lots of different files created in different software together DTP – better when the page design is more complex DTP – can use frames that can be moved around the page DTP – files can be sent straight to a professional printer