Early On Data Webinar Early On Data Webinar February 26, 2013 Presented by Allan Knapp, PhD Michigan Part C Data Manager Early On Training and Technical Assistance

Starter Question What did the zero say to the eight? Nice belt. 02/26/2013EOTTA Data Webinar2

Today’s Contents Resources ◦ Data Group listserv ◦ – profiles ◦ Service Area SIS map ◦ MICC report on Fall 2012 data collection MSDS past, present, and future ◦ Targeted data warnings / questions ◦ Children active in June but missing in fall ◦ MSDS business rule explanation and changes ◦ New MSDS fields coming Question and Answer interspersed and at the end 02/26/2013EOTTA Data Webinar3

Data Related Topics To Be Covered in Future Webinars 1. Birth Data calculation, using census 2. Allocation Formula count changes 3. OSEP Part C Regulations (SEA Notification) 4. Public Reporting 5. Using MSDS for Indicators 1, 7, and 8 6. Using MSDS for Assessment Data (Wayne State University grant) 7. Reporting Homeless Information 02/26/2013EOTTA Data Webinar4

Data Group listserv Uses Yahoo Groups To join, you need to be invited. For an invitation, send an to Allan Knapp If you received an from the listserv on Monday, 2/25, then you are effectively on the listserv 02/26/2013EOTTA Data Webinar5

New Data Profiles Go to Choose a service area and a collection date Features ◦ Mouseover indicator names ◦ Indicator targets provided ◦ Percent change from prior collection  For any field with percent change >10% from June 2012 to Fall 2012, ask if your data is correct. ◦ Rankings are from greatest to least; ties decided by snapshot count. ◦ Ability to print the report ◦ Exit data is for 12 months 10/4/11-10/3/12; includes MICIS and MSDS exits. 02/26/2013EOTTA Data Webinar6

New Data Profiles 02/26/2013EOTTA Data Webinar7

Map of Service Areas’ New SIS This map shows our best information as of December. If the information (including spelling!) is wrong, send a message to Allan Knapp at Corrections will be made and a new “latest map” placed at 02/26/2013EOTTA Data Webinar8

Map of Service Area New SIS 02/26/2013EOTTA Data Webinar9 Eschool Plus Home Grown Illuminate Infinite Campus MI Star PCG TieNet eXcentera

Data Systems Truisms: The first time you collect data in a new system, the data will be bad. It takes three or four iterations to stabilize a data collection process after any change. That said, the Fall 2012 MSDS data could have been much worse! 02/26/2013EOTTA Data Webinar10

MICC Data Handout Where to get it: Contents: ◦ Year To Year Count changes  > 10 and > 10% change – ask if data accurate ◦ New SIS listed – see prior slide ◦ Three indicators for 2014 APR - #2, #5, #6 ◦ Children missing from June to October – see later slide ◦ % Active in Special Ed – see later slide 02/26/2013EOTTA Data Webinar11

MICC Handout – left side top of page 1 02/26/2013EOTTA Data Webinar12

MICC Handout – right top of page 1 02/26/2013EOTTA Data Webinar13

State Period and Snapshot Count Trend over 4 Years 02/26/2013EOTTA Data Webinar14

Age Distribution Comparison 02/26/2013EOTTA Data Webinar % -18.3% -8.9% -3.2%

Percent Special Ed in Snapshot 02/26/2013EOTTA Data Webinar16

Fall 2012 Data Cleanup – We will call targeted service areas about: Duplicate records for same child ◦ This is expected for children who move or have multiple assessments in the period ◦ This is a problem when same record is submitted more than once from the same ISD OR when same child is submitted from more than one SIS Children three or older need exit reason Children with IFSP more than a year old need an exit reason If you submitted an Enrollment Date after 10/3, please change it in EOY to BEFORE 10/3 02/26/2013EOTTA Data Webinar17

Data Cleanup for Missing Records Children counted in June but not in Fall ◦ Please submit for EOY with enrollment date before 10/3/12. There is a window with OSEP to amend our state counts – we want to increase the child count ◦ Special request – of the 2060 children active in the June count but not reported in the Fall collection, we would like to get data records outside MSDS for at least 350 of the active records – this will make our percent change < 10% ◦ We will send a spreadsheet and ask you to provide information about latest IFSP date and exit reason ◦ Contact Allan Knapp at 02/26/2013EOTTA Data Webinar18

Special Ed Component for EOY collection We know the Special Ed component caused troubles ◦ See MSDS Manual for explanation – page 181 ◦ _SY1213_MDE_amended_v1_395820_7.pdf#comp-earlyon _SY1213_MDE_amended_v1_395820_7.pdf#comp-earlyon Who is responsible for reporting Early On data in MSDS? ISD personnel are responsible for reporting Early On data in the MSDS. Please be sure these people work closely with Early On program personnel to ensure accurate reporting. Non-ISD staff that previously reported their data directly into MICIS must work with their local ISD to get the data reported in MSDS. Children receiving special education services will also need to be reported with the Special Education Component. The Special Education Component may be reported in the ISD record along with the Early On Component or in a separate record reported by an LEA. 02/26/2013EOTTA Data Webinar19

Heads Up – New Rules Coming An Early On child three or older must have an exit reason and exit date Enrollment date cannot be after the count date (program malfunction in Fall count) If there is a District Exit Date, there must be an Early On Exit Date and Reason If a PartCAssessment component is submitted, an EarlyOn component must also be submitted 02/26/2013EOTTA Data Webinar20

Heads Up – New FIELDS Coming for Fall 2013 Initial IFSP Date For SEA Notification: ◦ Parent(s) Name ◦ Parent(s) Address ◦ Parent(s) Phone Number 02/26/2013EOTTA Data Webinar21

Data Related Topics To Be Covered in Future Webinars 1. Birth Data calculation, using census 2. Allocation Formula count changes 3. OSEP Part C Regulations (SEA Notification) 4. Public Reporting 5. Using MSDS for Indicators 1, 7, and 8 6. Using MSDS for Assessment Data (Wayne State University grant) 7. Reporting Homeless Information 02/26/2013EOTTA Data Webinar22

Ending Quote “There are three kinds of people in the world – those that can count and those that can’t.” - Abbie Abacus 02/26/2013EOTTA Data Webinar23

Question and Answer 02/26/2013EOTTA Data Webinar24