BA Clubs Trustees Communication 19 November 2015

Recap on Status A company with charitable status No subsidy from BA Self sufficient Operating Licence to stay on site Sold fixtures and fittings to IC Not responsible for upkeep No legal requirement for an AGM

Recap on the year On the whole a successful transition Most sections have remained unaffected Food quality has improved Not many students No major capital investment Minor repairs and decoration No increase in membership fee

BA Clubs and BA plc BA PLC Concorde Club Ltd Trustees BA Clubs Ltd SOYC Ltd BA Directors Chair tba Chris Byron Ian Milne Carole Farr (Co Sec) Regions Advisory Council

Role of BA Clubs The role of BA Clubs is to manage, operate and administrate on behalf of BA plc and Concorde Club Ltd and includes: – Finance – Membership – Marketing – Website – Lottery – Altitude – Hotline

Transition Period Section grants waived 1 st team football moved offsite to Ashford Wraysbury lease expires 2017 Experts appointed to assist with lease negotiation Flood water relief channel complication The 4 main events are now run by IC Increased budget and subsidy for Shows

Role of the Advisory Council Chaired by a Trustee – Sue Byrne Elected representatives are: – Steve Kirby, Gill Johns, Christine Shepherd, Paul Foster-Mason, Jas Jassal To represent the members Meeting to be widened to Section chairs or committee member

Role of the Trustees To ensure the charity works within the rules of the Charity Commission Protect the interest of BA Clubs sections Manage the money Explore funding opportunities Interface with IC Develop the Club

Current Trustees NameNominated By Chris Byron (chair)BA Ritchie RamkissoonBA Sue ByrneBA Alison HartiganBA John ScottMembers Keith AdamsMembers John DevineIndependent VacancyIndependent

Trustee Selection BA Trustees by Appointment Independent Trustees by Concorde Club Board Member Trustees by election. Due in 2016 once transition phase is complete

Communication Recognise that it needs improvement To be developed through Advisory Council Draft communication plan available

Communication Plan TOWHENWHOHOWWHAT Members Communication MeetingAnnualTrusteesPresentation/MeetingUpdate of the year Advisory CouncilQuarterlyCouncil/MembersMember feedback/MtgsAll membership matters Website NewsWeeklyPatMember to log onUp and coming events/section news NewsletterQtly (tbc)tbc (tbc)Up and coming events/section news FacebookWeeklyPatMember to log onStop press YammerWeeklyPatMember to log onStop press Up-to-SpeedMonthlyPatPublicationWhat's going on Sections Interface with AHAd-hocSections/AH /phoneQuestions about Imperial/other UpdatesAd-HocAH News/Imperial updates Attend AdvisoryMonthlySectionsMeetingMember voice Social Members NoticesConstantIC/BA ClubsNoticeboardsEvent and news EnquiriesConstantMembers DeskFace to faceEnquiries and information Potential Members Promotion of ClubMonthlyMembership TeamNoticeboards in BAJoining details/benefits and events Promotion of ClubMonthlyPatBA Wellbeing PortalJoining details/benefits and events

Finance and Membership 2015/2016 target surplus of £150k As at September 2015 surplus of £74k Membership London – 2014 total 13k – 2015 total 12.7k

Sections Jazz and Basketball have folded – mainly through lack of membership Facility fee waiver is helping sections financially Most sections need more members – how can we help?

New Section Rules New Section rules issued in November 2015 Needed updating Reflect Charitable status Added Culture and Inclusion Added template for quarterly membership lists due first of the month - January, April, July and October

Future Challenges Build up Charities reserves after loss making years IC making unacceptable losses IC more a landlord than a service provider Attract more members Modernise our image Ensure governance is transparent and satisfies charity commission finance requirements

New Website, Branding and Survey New website will be developed in 2016 Needs simplifying and modernising Will be user friendly Will be easily accessible from PCs, Notebooks and Smartphones Tender process in Q1 Hope to launch in April 2016 Website survey and prize draw

Imperial Update and Q&A Awaiting finalised proposals from IC for 2016 Imperial running at a large loss Prices will go up but we will negotiate Some services will be cut back Scott Buckley here to answer questions

Summary Our Accounts are in surplus Frozen membership fees Waived section fees Stabilised membership numbers Still to capitalise on charity status

The Future More support from charity Need to encourage sections to expand Re-brand and re-launch website Apply for grants and funding Introduce uniform sections rules Improve – Financial and membership data from sections – Relationship with IC – Governance