Over Head ft. Materials Table(s) X X X X X X X X X X X place settings (depending on space) 12+ place settings Allow plenty of space between place settings. 12+ place settings X X X X X X X X X X X X X XXXXXXXX X X X X X X X X X X classroom style for (provide access to electrical outlets for laptop computers) X X X X X X X X X X X X X X X small table BOARD OF GOVERNORS MEETING – Austin Friday 10 November :30am - 5:00pm X X classroom style for (provide access to electrical outlets for laptop computers) Classroom seating may also be placed behind head leg of U, depending upon size/shape of room U-SHAPE/33 Allow plenty of space between place settings.

Over Head 6 ft. Materials Table X X X X X X X X X X X 8 + place settings (depending on space) 12+ place settings (allow plenty of space between place settings) 12+ place settings X X X X X X X X X X X X X XXXXXXXXXX X X X X X X X X X small table BOARD OF GOVERNORS CAUCUS – San Antonio Wednesday 8 November :00 - 9:30pm X Classroom seating may also be placed behind head leg of U, depending upon size/shape of room classroom style for X X X X X X X X X X X X X X X (provide access to electrical outlets for laptop computers) U-SHAPE/33 Allow plenty of space between place settings. classroom style for (provide access to electrical outlets for laptop computers)

Room Set Up: Open U Seating f/33 allow plenty of space between each chair - DO NOT CROWD 1 extra 6’ skirted table along wall for material classroom style seating for (provide access to electrical outlets) Lecturn with microphone Food: Coffee/Tea/Soda/Mineral Water Break 7:15pm Beverages must be heavy on Diet Coke - provide at least two (2) dozen Fruit Tray, assorted cookies f/50 Equip: OH/Screen w/extra small skirted table beside the stand lavaliere microphone for OH 4 table head table of U 1 table microphone per every three place settings for the other 2 sides of U 9 power strips for use w/laptop computers (3 strips x 3 sides of U placed underneath the tables) BOARD OF GOVERNORS CAUCUS San Antonio Wednesday 8 November :00 - 9:30pm

Room Set Up: Open U Seating f/35 allow plenty of space between each chair - DO NOT CROWD 1 extra 6’ skirted table along wall for materials classroom/conference style f/20 (provide access to electrical outlets for laptop computers) room door must be locked (or provide on-site security) during lunch break from 12:00 - 1:00pm Equip: OH/Screen w/extra small skirted table beside the stand lavaliere microphone for OH 4 table head table of U 1 table microphone per every three place settings for the other 2 sides of U 9 power strips for use w/laptop computers (3 strips x 3 sides of U placed underneath the tables) provide 1 person to monitor audio equipment during the meeting Lecturn with microphone Food: Breakfast No, 1 8:00am Add 2 (two) dozen bagels with cream cheese Provide assorted cereals w/low fat and whole milk; charge on consumption leave in room and replenish through 11:00am Coffee/Tea/Soda/Mineral Water Break 1:00pm Brownie/cookie tray (3 1:00pm Beverages must be heavy on Diet Coke - provide at least two (2) dozen BOARD OF GOVERNORS MEETING Austin 2-3 Friday 10 November :00- 5:00p.m.

X X X X 6 ft. Materials Table X X X X X 5-6 place settings (additional perimeter seating) (allow plenty of space between place settings) 5-6 place settings (allow plenty of space between place settings) X X X X X X X X X X X XXXXXX Over Head small table EXECUTIVE COMMITTEE MEETING – Majestic 5 Thursday 9 November :00 - 6:00pm X X X X X X X X X X U-SHAPE/15

EXECUTIVE COMMITTEE MEETING Majestic 5 Thursday 9 November :00 - 6:30pm Room Set Up: Open U Seating f/18 allow plenty of space between each chair - DO NOT CROWD 1 extra 6’ skirted table along wall for materials additional perimeter seating for 20 Food: Coffee/Tea/Soda/Mineral Water Break 4:00 Beverages must be heavy on Diet Coke - provide at least one (1) dozen Equip: OH/Screen w/extra small skirted 4’ skirted table beside the stand 3 power strips for use w/laptop computers (1 strip x 3 sides of U placed underneath the tables) At least 2 microphones – per each leg of the U