EVACUATION LIAISON TEAM

BACKGROUND AND OVERVIEW

MISSION THE MISSION OF THE EVACUATION LIAISON TEAM (ELT) IS TO SUPPORT REGIONAL HURRICANE RESPONSE EFFORTS BY FACILITATING THE RAPID, EFFICIENT AND SAFE EVACUATION OF THREATENED POPULATIONS.

FEDERAL RESPONSIBILITIES LOCATION - ELT SERVER HARDWARE SOFTWARE CONNECTIVITY

FUNCTION/ REPORTING RELATIONSHIPS ESF - 1 (TRANSPORTATION) LEAD: DOT SUPPORT: FEMA USACE REPORTING: OPERATIONS SUPPORT BRANCH CHIEF

ROLE THE PRIMARY ROLE OF THE ELT IS TO PROVIDE FEDERAL AND STATE EMERGENCY MANAGEMENT OFFICIALS WITH TIMELYAND ACCURATE TRAFFIC/EVACUATION RELATED INFORMATION DURING MULTI-STATE HURRICANE THREATS.

DUTIES & RESPONSIBILITIES 1. PROVIDE AN OVERALL LIAISON FUNCTION, CLEARINGHOUSE AND CENTRALIZED COMMUNICATION LINK BETWEEN THE STATES, REGION (S), FEMA HQ (EST) AND AS APPROPRIATE OTHER AGENCIES AND THE MEDIA

DUTIES & RESPONSIBILITIES 2. RECEIVE, COMPILE AND ANALYZE VITAL INFORMATION, SUCH AS: STATUS OF EVACUATIONS (LOCAL, STATE, INTER- STATE) TRAFFIC FLOWS/COUNTS/SPEEDS/ETC. PROBLEM AREAS (EXISTING AND ANTICIPATED) AVAILABILITY OF SHELTERS/ROADWAY ASSISTANCE EMERGENCY MESSAGES/INSTRUCTIONS/PSA’S

DUTIES & RESPONSIBILITIES 3. DISSEMINATE THE APPROPRIATE INFORMATION VIA: WEBSITE VIDEO CONFERENCE TELEPHONE/TELECONFERENCE E-MAIL FACSIMILE UTILIZING COMPUTER FORECASTING/MODELING GIS GRAPHICS/MAPPING TEXT PRODUCTS

DUTIES & RESPONSIBILITIES 4. ASSIST IN PROVIDING THE NECESSARY DATA, ANALYSIS, INTELLIGENCE, ETC., TO FACILITATE EVACUATION, PREPOSITIONING, STAGING AND REENTRY PLANNING, DECISION MAKING AND PROBLEM SOLVING.

MEMBERSHIP COMPOSITION THE ELT WILL CONSIST OF NO LESS THAN THREE MEMBERS ON DUTY, ASSIGNED AS FOLLOWS: 1. D.O.T. SPECIALIST: DOT/ESF-1 PERSONNEL 2. I.T. SPECIALIST: USACE IT/GIS OPERATOR 3. E.M. SPECIALIST: HLT MEMBER

DUTIES - DOT 1. ESTABLISH/ MAINTAIN CONTACT WITH EOC’S (DOT) 2. ANALYZE TRAFFIC PROJECTIONS/ INPUTS, AS REQUESTED BY THE STATE 3. PROVIDE ANALYSES FOR STATUS REPORTS

4. CONTACT EOC’S (DOT) TO IDENTIFY TRENDS/ PROBLEMS 5. ASSIST THE STATE ON FOLLOW-UP IN REPORTING LAPSES/ FAILURES 6. ASSIST IN VERBAL BRIEFINGS 7. COORDINATE ESF-1 RESPONSES TO NEEDS

DUTIES - EM 1. ESTABLISH/MAINTAIN CONTACT WITH E.O.C.’S (EM) 2. RESPOND TO INQUIRES 3. UPDATE ROC STAFF

4. PROVIDE VERBAL BRIEFINGS 5. MAINTAIN DUTY LOG 6. MAINTAIN HARD COPY FILES 7. PRODUCE STATUS REPORTS

DUTIES - I.T. 1. MAINTAIN HARDWARE/SOFTWARE 2. GENERATE MODEL RUNS 3. MONITOR/ ANALYZE STATE INPUTS

4. REPORT TRENDS/ LAPSES/ FAILURES 5. MANUALLY INPUT INFORMATION 6. APPLY GIS LAYERS TO MAPS

7. PRINT MAPS/ GRAPHICS/ OVERLAYS/ TABLES 8. PREPARE PRESENTATIONS 9. SAVE/ ARCHIVE INFORMATION

ACTIVATION CRITERIA/PROCEDURES HLT AND ROC ACTIVATED STORM HAS POTENTIAL TO BECOME INTENSE (CAT 3-5) STORM POSES THREAT TO MULTI- STATE AREAS POSSIBLE EVACUATION REQUIRED WITHIN 24-36 HOURS HLT/ROC ASSESSES NEED FOR ACTIVATION, OR STATE (S) REQUEST ACTIVATION

ACTIVATION CRITERIA/PROCEDURES HLT/ROC /STATE (S) CONSIDER ACTIVATION COORDINATION CONFERENCE HELD AMONG HLT/ROC/STATE (S) ROC DIRECTOR APPROVES ACTIVATION ROC OPERATIONS CHIEF: SETS 24 HOUR SCHEDULE NOTIFIES ELT MEMBERS ELT REPORTS, SETS UP, AND COMMENCES OPERATIONS

ROC - STATE COORDINATION

STATE RESPONSIBILITIES EOC “CELLS” STAFFING STATE - LOCAL COORDINATION

INFORMATION EXCHANGE 1. EVACUATIONS: JURISDICTION DATE/TIME CATEGORY OF STORM STATUS (VOLUNTARY, MANDATORY)

INFORMATION EXCHANGE 2. ROUTES UTILIZED 3. PREDICTED TRAFFIC FLOWS: PARTICIPATION RATES TOURIST OCCUPANCIES DESTINATION PERCENTAGES CLEARANCE TIMES

INFORMATION EXCHANGE 4. ACTUAL TRAFFIC FLOWS: COUNTS SPEEDS 5. TRAFFIC CONGESTION/BOTTLENECKS: INTERSECTIONS EXITS/ENTRANCES LANE REDUCTIONS BRIDGES ACCIDENTS

INFORMATION EXCHANGE 6. CONSTRUCTION AREAS 7. ROAD CLOSURES 8. SPECIAL EVENTS CONSIDERATIONS 9. LANE REVERSALS 10. REROUTING DECISIONS/LOCATIONS

INFORMATION EXCHANGE 11. SHELTERS: LOCATIONS STATUS PROBLEMS DIRECTIONS 12. COMFORT STATIONS/REST AREAS/VISITOR CENTERS/WEIGH STATIONS: LOCATIONS STATUS PROBLEMS DIRECTIONS

INFORMATION EXCHANGE 13. SPECIAL NEEDS/CRITICAL FACILITY EVACUATIONS 14. EVACUATION TERMINATIONS: JURISDICTION DATE/TIME 15. WEATHER CONDITIONS ALONG ROUTES 16. EMERGENCY ROADWAY INFORMATION/INSTRUCTIONS/PSA’S/ETC.

REPORTING TIMETABLES 1. ELT RESPONSIBILITY: FORMAL WRITTEN SITUATION REPORTS TWICE A DAY 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 6:00 9:00 12:00 3:00 PERIODIC STATUS REPORTS FOR VIDEO/TELECONFERENCES IMMEDIATE UPDATES TO POTENTIALLY IMPACTED STATES AS RELEVANT INFORMATION IS RECEIVED

REPORTING TIMETABLES 2. STATE RESPONSIBILITY: 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 5:00 8:00 11:00 2:00 IMMEDIATE UPDATES TO ELT AS RELEVANT INFORMATION IS RECEIVED

Travel Demand Web Based Graphical User Interface

Other Data Displays Listings of critical roadway segments

Real-Time Data Comparisons The Traffic Demand Forecast Model will also: Allow user to input real time traffic data (if available) and compare it to the estimated traffic volumes.