© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Objectives Create a new blank presentation Use the font group commands Adjust text placeholders Work with bullets and numbering Work with text boxes

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2 Creating a New Blank Presentation 1

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Creating a New Blank Presentation Begin with either: A design theme, which adds uniform colors and design background to each slide in the presentation. A blank presentation (simple text on a plain background), to which you can later apply a design theme.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Start a New Blank Presentation Start PowerPoint. A blank title slide appears, ready for your text input. If PowerPoint is already open and a blank title slide is not displayed, click the Microsoft Office Button and choose New. Choose Blank Presentation and click Create.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add New Slides and Use Slide Layouts From the Home tab, in the Slides group, click the New Slide button Press + When a placeholder is selected, press + one or more times until a new slide appears. Slide layouts

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2 Using the Font Group Commands 2

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change the Font Face and Font Size A font is a set of characters with a specific design. The font face (such as Times New Roman or Arial). The font size is measured in points (72 points to an inch) indicating how tall a font is.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Apply Bold, Italic, Color, and Shadow Apply text attributes to change the appearance of text: –text style (such as bold or italic) –text effect (such as underline or shadow)

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change the Case of Selected Text The Change Case button can change any text to: –Sentence case –Lowercase –UPPERCASE –Capitalize Each Word –tOGGLE cASE

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Line Spacing within Paragraphs Adjust space between lines in a paragraph. Adjust space between paragraphs. Increased line spacing can make text easier to read. Use the Line Spacing button to change the space by increments of 0.5 lines.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Line Spacing between Paragraphs The default paragraph line spacing. Each bulleted item is a paragraph. Click within a bulleted item then, in the Paragraph group, click the Dialog Box Launcher to open the Paragraph dialog box. Change the Before and After spacing.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use the Font Dialog Box to Make Multiple Changes Open the Font dialog box by clicking the Font group Dialog Box Launcher.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2 Adjusting Text Placeholders 3

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Select a Text Placeholder Select placeholders several ways: –Click the border of an active placeholder with the four- pointed arrow. –Press while a placeholder is active (when the insertion point is in the text). –Press to select the next placeholder (only when a text box or text placeholder is not active). Deselect placeholders several ways: –Press Esc to deselect a placeholder or other object. (Press twice if active.) –Click an area of the slide where there is no object.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change Text Horizontal Alignment Align paragraphs –with either the left or right placeholder borders –by centering them within the placeholder –justify long paragraphs so both margins are even Change text alignment for –all the text in a placeholder –just one line, depending on what is selected

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Resize a Placeholder Drag a sizing handle to change the size and shape of a text placeholder. Placeholder size and position settings can also be changed using the Format Shape dialog box.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Move a Placeholder Drag the placeholder border to move the text to a new position.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2 Working with Bullets and Numbering 4

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Remove Bullets Select the body text placeholder. From the Home tab, in the Paragraph group, click the Bullets button to turn bullets off for the entire place-holder and move the text to the left. Click the Bullets button again to reapply the bullets.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Promote and Demote Bulleted Text Press to demote body text by increasing its indent level and moving it to the right. Press + to promote body text by decreasing its indent level and moving it to the left.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change the Color and Shape of a Bullet Fonts that contain potential bullet characters include Symbol, Wingdings, and Webdings. The Geometric Shapes subset includes bullet characters.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create a Bullet from a Picture From the Home tab, in the Paragraph group, click the Bullets button and choose Bullets and Numbering. Click the Picture button. Key an appropriate search word and then click Go. Click the picture to select it and then click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create Numbered Paragraphs Use the Numbered tab in the Bullets and Numbering dialog box to apply a variety of numbering styles, including numbers, letters, and Roman numerals. Create a numbered list automatically while you key body text.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use the Ruler to Adjust Paragraph Indents Normal indent—all the lines of the paragraph are indented the same amount from the left margin. Hanging indent—the first line of the paragraph extends farther to the left than the rest of the paragraph. First-line indent—only the first line of the paragraph is indented.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2 Working with Text Boxes 5

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create a Text Box From the Insert tab, in the Text group, click the Text Box button. Position the pointer, click, and a small text box containing an insertion point appears so you can enter text.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change the Font and Font Color Select the text box and change the font and font color using the same methods as with text placeholders.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Rotate and Change Text Direction Rotate an object by dragging the green rotation handle that appears at the top of a selected object. To constrain the rotation of an object to 15-degree increments, press while rotating.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Wrap Text and Change Alignment In a text box, word wrapping is automatically turned on so the insertion point automatically jumps to a new line when it gets to the right side of the box. The height of the box automatically adjusts to accommodate additional text lines.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Developing Presentation Text Lesson 2 Summary

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 2 Summary—1 Creating a presentation by starting with a blank presentation lets you concentrate on textual content. Keyboard shortcuts are a big time-saver when creating a presentation. When you add a new slide, you can choose a slide layout. –Slide layouts can be either text layouts or content layouts containing different arrangements of placeholders.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 2 Summary—2 After a slide is added, you can change the layout of the current slide or of a group of selected slide thumbnails. Before keying text in a placeholder, activate it by clicking inside it. Using the Outline pane is a quick way to enter slide titles and bulleted text. A font is a set of characters with a specific design, for example, Arial or Times New Roman.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 2 Summary—3 Font size (the height of a font) is measured in points, with 72 points to an inch. –Fonts of the same size can vary in width, some taking up more horizontal space than others. Many formatting buttons are toggle buttons. The Font dialog box enables you to apply multiple formatting styles and effects at one time. Select a placeholder to apply formatting to all text within it. Text in placeholders can be aligned horizontally.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 2 Summary—4 Bullets are turned on or off by selecting the test and then clicking the Bullets button. Use the Bullets and Numbering dialog box to change the shape, size, and color of bullets or numbers. Graphic files can be used as picture bullets. Paragraph indents can be adjusted by dragging indent markers on the ruler when a text object is selected. The Ruler can be displayed or hidden.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 2 Summary—5 Bulleted text always uses a hanging indent. Indent and tab settings apply only to the selected text object and all the text in the text box. Line spacing and the amount of space between paragraphs are controlled using the Line Spacing button and dialog box. –Line and paragraph spacing can be applied to one or more paragraphs in a text object, or to the entire object.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 2 Summary—6 Text boxes enable you to place text anywhere on a slide. Text in a text box can be formatted by using standard text-formatting tools. When you select a text box on a slide, a green rotation handle appears slightly above the top- center sizing handle. –Drag the rotation handle left or right to rotate the object.