Organizing an IEEE Conference n Active Chapter - able to organise the conference? n Major ComSoc event or local symposium? n 1 committee member per 100 attendees (large event); minimum of 8 members to cover all responsibilities + many more volunteers

Actions required n ComSoc cosponsorship? ComSoc agrees advance funding and shares the surplus in similar proportions with Local IEEE entity; Chapter or Section n Prepare budget n Identify sponsors u aids cash flow u may provide additional committee members

Further actions n Book Conference location 3 years in advance n Appoint Technical Programme Committee n Plan Call for Papers at an early stage n Advertise in Comms Mag and Conference diaries of major journals n Open separate bank account n Set up web site

Typical committee tasks n Chairmen: Executive and General n Officers: u TPC u Finance u Publicity, web site maintenance u Publications u Local Arrangements u Registration

Organization n Appoint meeting management company n Frequent liaison with hotel/conference venue n Liaison with ComSoc (finance & publicity) n Paper management system for refereeing papers

Progress and review n Regular committee meetings to review progress against milestones n Check all publicity output several times n Accurate accounts and audit

Why? n Benefits u enduring publicity for the Chapter u income to the Chapter for future events u recruitment to the Chapter and IEEE n Costs u time u effort That’s why we are volunteers!!

What kind of event? n Local events u quick and easy to organise u much of the organisation can be in- house n International events u much higher budget and risk u needs professional assistance u if Globecom or ICC, has ComSoc support