Engage Your volunteers

What is Engage? A community-theatre oriented app that links volunteers with Theatre Companies Designed to reward volunteers for every contribution using business-proven techniques to keep volunteers coming back

Why Engage? Shortage of volunteers in community theatre A desire to contribute to the community out of a personal love for the craft

How does it work? Theatre companies create a profile and are then able to post their plays (and other events) – Accessible through a web portal (for schedulers) as well as devices – TC can then send out a call directly to user’s Volunteers create a profile and then search for opportunities via play name, date, or company – Addresses commonly stated issue where volunteers don’t know what’s going on, when, etc

Nuts and bolts Works similar to audition signups already in place – Events show openings for each day, organized by time. Volunteers just click to sign up, then are confirmed by the TC for the slot. Positions like dep’t head & cast auto- sign for entire run. Each play/event can be seen by all, or select (such as a member BBQ) by using audience viewing settings Built-in scheduler makes creating a play event easy TC can create default formats to re-use – E.g.: 3 ushers every show, start 30min before, 1 Prop head, Lights, Sound, Run is from Th-Sat 7:30pm 1 st week, Wed-Sat 7:30pm 2 nd week plus a matinee 2nd Sat at 2pm. Cast list auto-populates from Wikipedia Rewards are built-in Free to all users

Rewards for users Two-tiered: Points and achievements Achievements for specific activities (promotes repeated volunteering) – “Every day I’m Usherin’” achievemient for ushering 4 shows – “Fat Lady” achievement for being cast in a musical Points earned for each event – E.g.: 2 points each time someone volunteers to usher whole show (or show minus 2 nights, 2 points for cast) Points unlock other things like Theatre Trivia

When will Engage be available? Design stage is complete Website url (name) has been obtained Graphic design is in progress Website construction has begun Appropriate partnerships have been made, funding sources secured Beta testing of live system projected for late January/early February 2016 Limited (by invitation) rollout target is summer 2016