Using Data to Inform Our Decisions Dan Crump American River College Jon Drinnon Merritt College With special thanks to Patrick Perry, Chancellor’s Office, Vice Chancellor---Technology, Research & Information Systems (TRIS), for all his help and input.

Today’s Learning Outcomes: u Learn how/why/where data are collected u Learn how you can access this data u See some “golden nuggets” of data mining efforts u Understand accountability reporting for CCC’s

Some Sources of Data u Data Mart u Accountability Data/Reporting (ARCC) u Transfer Data u At the core of this is the Chancellor’s Office MIS Data Collection system

Chancellor’s Office MIS Data u Source: submissions from all 112 campuses/72 districts u End of term u Very detailed, unitary student and enrollment data u 1992-present u Data Element Dictionary online

Data Uses  Accreditation---Assessment  New and Continuing Students  Non-credit Matriculation  EOPS / DSPS  VTEA (Vocational and Technical Education Act)  BOG Waiver  Federal Integrated Postsecondary Education Data System (IPEDS) Reporting

Data Users l Legislative Analyst Office (LAO) l Department of Finance (DOF) l California Postsecondary Education Commission (CPEC) l Public Policy Institutes/Think Tanks l UC/CSU l Legislature – Committees and individual members l Community College Organizations (e.g. CCLC l Newspapers l Labor Unions

How Can I access the Data? u Data Mart – online u Reports – online u Ad-hoc report – call or MIS

Data Mart (Chancellor’s Office--- Technology, Research and Information Systems) u u Tab to Community Colleges->Data Mart

Data Mart u Student Demographics – Term u Student Demographics - Annual u Full Time Equivalent Students(FTES) u Full Time Equivalent Students(FTES) - By Distance Education Status u Student Program Awards u Program Retention/Success Rates

Program Retention/Success Rates Program Retention/Success Rates - By Distance Education Status Transfer Velocity Project Cohort Student Financial Aid Student Services Programs (DSPS/EOPS/CalWORKs) Student Matriculation Services Student Assessment Services Staffing Reports

Golden Nuggets: Student Demographics

Headcount & FTES YearHeadcountFTES ,118,747827, ,812,0231,136, ,829,8601,159, ,545,4431,114, ,515,5501,095, ,550,2471,121, ,621,3881,133, ,739,8461,226, ,894,1661,316, ,758,8321,347,210

Term Sections OfferedEnrollments Average Section Size Fall ,7354,564, Spring ,8114,674, Fall ,3734,867, Spring ,5974,676, Fall ,5734,684, Spring ,2614,580, Fall ,2214,618, Spring ,2954,542, Fall ,2484,630, Spring ,4454,519,

Population Projections Year15-24 yo ,850, ,969, ,953, ,448,117

HS Grad Projections Year HS Grads , , , , , ,000

Enrollment Status YearFirst-TimeReturningContinuing ,149436,718760, ,652455,888786, ,323454,551805, ,902481,001822, ,361458,927927, ,931462,917935, ,722498,303989, ,954489,6411,068, ,267443,3401,030, ,830472,609988, ,207501,857895, ,348530,994926,795

Demography: Age Year %55% %56% %55% %54% %53% %52% %52% %51% %51% % %49% %49%

Demography: Ethnicity/Race YearAsianAfrAmHisp/Lat Other-NonWht WhiteUnk/DTS %7.8%22.5%6.5%45.8%5.1% %7.5%24.5%6.5%41.6%7.8% %7.6%27.9%7.0%37.1%8.2% %7.2%30.4%7.0%31.9%13.6%

Demography: Gender 55% Female, 45% Male Ratio hasn’t changed +/- 1% in 15 years

Demography of Success “It is not so important who starts the game but who finishes it.” –John Wooden

Demography of Parity (Example) Demog (06-07)Input (Students) Output (Outcome) AfrAm9% Asian11% Hisp/Latino35% White29% F55%64% M45%36%

Demography of Process Demog. (06-07) FTF Students Total Students BOG Waiver Basic Skills AfrAm9%8%13%9% Asian11%12% 15% Hsp/Latino35%29%39%43% White29%35%23%20% F49%55%51%64% M49%44%49%36% %44%75%57% %27%9%28% 40+17%22%5%12%

Demography of Persistence Demog (06-07) FTF StudentsAll Students Fall-Spr Persist AfrAm9%8% Asian11%12% Hisp/Latino35%29%33% White29%35%34% F49%55%51% M49%44%49% %44%75% %27%9% 40+17%22%5%

Demography of AA/AS/Cert Demog (06-07) FTF StudentsAll StudentsAA/AS/Cert AfrAm9%8%7% Asian11%12% Hisp/Latino35%29%24% White29%35%43% F49%55%64% M49%44%36% %44%52% %27%32% 40+17%22%16%

Demography of Transfer Demog (06-07) FTF Stdents All Stdents XFER- CSU XFER- UC XFER- ISP XFER- OOS AfrAm9%8%5%3%11%13% Asian11%12% 26%8%7% Hisp/ Latino35%29%23%16%23%13% White29%35%37%40%44%55%

Transfer Data u Located at CPEC website: Tab to Detailed Data->Transfer Pathways u Also in Accountability Report (ARCC), Research website Tab to Chancellor’s Office/ Divisions/TRIS/Research/ARCC

Importance of Transfer in BA/BS Production High dependence on CCC transfers in BA/BS production at CSU/UC CSU: 55%...and declining UC: 28%...and steady 45% of all BA/BS awarded from public institutions were from CCC transferees

But…Times are a- Changing… u Measuring Transfer

Transfer Measurement 101 Method #1: Volumes “How many students transferred in year X from CCC’s to other institutions?” Method #2: Rates “Of all the students who started in Year X, what % of them eventually transferred in X number of years?”

Transfer Volumes Very common metrics: Annual volume of transfers from CCC to CSU/UC CSU: ~37,000 annually UC: ~14,000 annually In-State Private (ISP) and Out of State (OOS): ~13,000-15,000 annually each

Transfers: In State (not CSU/UC) UNIVERSITY OF PHOENIX 9,216 NATIONAL UNIVERSITY 1,250 DEVRY INSTITUTE OF TECHNOLOGY 975 CHAPMAN UNIVERSITY 849 UNIVERSITY OF SOUTHERN CALIFORNIA 587 ACADEMY OF ART UNIVERSITY 496 AZUSA PACIFIC UNIVERSITY 463 FRESNO PACIFIC UNIVERSITY 378 CALIFORNIA BAPTIST UNIVERSITY 375 UNIVERSITY OF SAN FRANCISCO 314

Transfer: Sector of Choice % to UC % to CSU % to Instate Private % to Out of State White17.9%60.7%11.0%10.4% AfrAm11.5%51.2%18.1%19.2% Hisp/Lat15.1%67.7%12.1%5.1% Asian37.0%49.9%9.2%3.9%

Measuring Transfer: Rates “Transfer Rate” is frequently mistaken for transfer volume Rates are ratios---percentages “We transferred 352 people this year” is not a transfer rate “We transferred 38% of students with transfer behavior within 6 years of their entrance” is a transfer rate

Transfer Pool Proxies Transfer Directed Completed Transfer Math and English Transfer Prepared Completed 60 UC/CSU transferable units Transfer Ready Completed Math, English, and 60 units These are starting to go down

Accountability Reporting u ARCC Report: annual u “Dashboard” accountability report— not “pay for performance” u Online: 800+ page.pdf u AB 1417

ARCC – Accountability Reporting for Community Colleges u The Model: l Measures 4 areas with 13 metrics: u Student Progress & Achievement- Degree/Certificate/Transfer u Student Progress & Achievement- Vocational/Occupational/Workforce Dev. u Pre-collegiate improvement/basic skills/ESL u Participation l “Process” is not measured

Student Progress & Achievement: Degree/Certificates/Transfer u College: l Student Progress & Achievement Rate(s) (SPAR) l “30 units” Rate for SPAR cohort l 1 st year to 2 nd year persistence rate u System: l Annual volume of transfers l Transfer Rate for 6-year cohort of FTF’s l Annual % of BA/BS grads at CSU/UC who attended a CCC

Student Progress & Achievement: Voc/Occ/Workforce Dev u College: l Successful Course Completion rate: vocational courses u System: l Annual volume of degrees/certificates by program l Increase in total personal income as a result of receiving degree/certificate

Precollegiate Improvement/Basic Skills/ESL u College: l Successful Course Completion rate: basic skills courses l ESL Improvement Rate l Basic Skills Improvement Rate u System: l Annual volume of basic skills improvements

Participation u College: l None yet…but coming. u System: l Statewide Participation Rate (by demographic)

Major Advancements of ARCC u Creating participation rates. u Creating a viable graduation/transfer rate. u Finding transfers to private/out of state institutions. u Doing a wage study. u Creating peer groups.

Other Data u Program Approval Database u Fiscal Data