Distinguished Clubs Plan to Finish Strong 1313I

How can you help? What is your role? Goals – ALL Clubs Distinguished

 Complete and submit club success plan before October 31  Submit to the area governor  Clubs receive a Wall Chart  Select the best Success Plan in the area – awarded A Wall Chart Kit  AG reviews the Success Plan on each visit Club Success Plan

Council meetings Early club visits and immediate reporting Well-Planned Area & Division Contests training all club officers 2 nd round COT TLI and Bootcamp Planning Includes the following

Why do we have Council Meetings Update Club progress Plan for Area / Division Events Share Best Practices Share Successes & Challenges

Effective Area Council Meetings Plan in advance Notification 3-4 weeks in advance Date, Time & Location Agenda (distribute prior to meeting) Review your manuals and the timeline, pp 20-23

Club Visits - Prepare for your Visit

Contact the Club in Advance  Build a rapport with the Club President  Send an electronic copy of the report  sitrpt.aspx

Important Areas to Cover  Club Officer Training  Club/Area Contests  Distinguished Club Program  District 42 Incentives ****  Of the Year Awards

Scheduled Immediate reporting Completed before Oct 31 Prepare in advance Club Visits and Reporting

Reports sent electronically to:  District Leaders  DG, LGET, LGM, Division & Area Governor  Club President Be respectful and professional when you complete the report

Steps for Reporting  Log in to Toastmasters International  Access District Central  District 42  Submit Area Governor’s Visit Report

Important Steps  Fill in all of the blanks  Save your work as you go  Report meaningful information  Use your visit and the report as a planning tool to help your clubs

 set date and promote  participants - contestants and helpers  know the rules  Eligibility at all levels Contests

 member serving as Chief Judge, Voting Judge or Tie/Breaking Judge beyond club level  District Officers  Presenters of education sessions at the event where the contest is held  A candidate declared ineligible at any level – disqualified from competing Eligibility

Area, Division or District Level Chief, Judging or Tie-breaking  Member in good standing of a club in good standing for a minimum of 6 months  Have completed 6 speeches in the CC manual Judges:

Area Contests  Equal # of judges from each club in the Area Or  Minimum of 5 voting judges  Chief Judge, tie-breaking judge, contest chair  Three ballot counters & 2 timers

Division Contests  Equal # of voting judges from each Area in the Division, or  A minimum of 7 voting judges  Chief judge, tie breaking judge, voting judge (can’t be a member in a club of any contestant in the contest)  Chairman, 3 ballot counters & 2 timers

 Location  Budget  Advertising  Program  Registration  Snacks & Refreshments  Handouts  Reporting  Presenters COT & TLI & Bootcamp

 2 nd round starts December 1  Train in December  Train 100%  February 28 – Last training date for DCP credit  NO extensions, NO exceptions Club Officer Training

Questions?