1 Integrated Managing for Results Managing for Results: USAID Nigeria & IPs  Day 4: Performance Information Management

Program and Project Management Workshop “The Big Picture” PERFORMANCE STANDARDS Well defined PERFORMANCE STANDARDS (in our SOW or Program Description) and well defined PERFORMANCE INDICATORS (in our PMP) Allow us to develop… PROJECT MONITORING A useful plan for PROJECT MONITORING Which allows us to do… PROJECT MONITORING Effective PROJECT MONITORING and reporting Which gives us the information to… CONTRACT MANAGEMENT ASSISTANCE MONITORING Help the CTO & CO/AO with Responsible CONTRACT MANAGEMENT or ASSISTANCE MONITORING And contribute to… PERFORMANCE MANAGEMENT The SO Team’s Effective PERFORMANCE MANAGEMENT of USAID’s program

3 Integrated Managing for Results Other assessing and learning elements?  Portfolio Review  Reporting (Annual Report; other special reports)  Periodic Data Quality Assessments  Special Studies or Evaluations

4 Integrated Managing for Results Mission needs overall plan  Calendar/Task Schedule  Management Structure/Roles  Information Technology

5 Integrated Managing for Results The Performance Management Task Schedule  Lists ALL Performance Management Tasks  Schedules WHEN they occur  Could include comments such as: Who is involved How the task will be conducted Special considerations

6 Integrated Managing for Results Practical Tips for Scheduling 1. Start with activities that are mandatory and have a fixed timing (such as submission of the Annual Report) 2. Work backwards from those dates For Example: In order to submit the Annual Report, when should the Portfolio Review take place? In order to conduct the Portfolio Review, when should we collect our performance data? 3. Keep vacation schedules and holidays in mind 4. Be realistic!

Program and Project Management Workshop The primary focus of project monitoring is at the project level, but it also keeps an eye on higher-level results SO Team’s Performance Monitoring Project Manager’s Performance Monitoring Project Outputs Project Inputs (Resources) Strategic Objective Intermediate Results

Program and Project Management Workshop A Project Monitoring Record is a tool for collecting (and reporting)… Performance information Key Inputs Outputs Customers served Progress toward program results Resource information Obligations, accrued expenditures, and pipeline Information for budget and procurement planning Project Monitoring Record

9 Integrated Managing for Results Create a Results-oriented Culture  Use performance data to: Make programmatic decisions Make evaluation decisions Tell your story  Share results widely  Hold individuals and teams accountable  Recognize the power of incentives  Be creative in overcoming obstacles  Encourage and emphasize activities that contribute to results

10 Integrated Managing for Results Goodbye!

11 Integrated Managing for Results Task 8: 1 hour SOT/IP Groups’ Ideas  1. Using the Mission Calendar as a starting point, include those tasks in the Calendar that you need to do.  2. Post your Calendar/Task Schedule on a flip chart  3.Think about the Mission and MEMS information on the following 2 topics: 1. Management Structures/Roles 2. Information Technology  4. Brainstorm and list your ideas on those 2 topics on a flip chart for review

12 Integrated Managing for Results Task 9: 30 min SOT/IP Groups Plan 1 day meeting  1. Discuss and fill out the Managing for Results Assessment Tool  2. Decide what you need to accomplish and what could be done with the 1 day meeting next week.  3. Define the objectives for the meeting and decide who should attend.  4. Define MEMS’ role to support your objectives  5. Post your objectives and MEMS role on flip chart