OCLC Searching and Copy Cataloging University of California, Berkeley School of Information Management and Systems SIMS 245: Organization of Information In Collections 8/28/97 Organization of Information in Collections

Organization of Information in Collections Review History of Cataloging Codes ISBD areas ISBD punctuation MARC 8/28/97 Organization of Information in Collections

Organization of Information in Collections ISBD Areas Title and Statement of Responsibility Edition Material or type of publication specification Publication, Distribution (etc.) Physical Description Series Notes Standard Numbers 8/28/97 Organization of Information in Collections

Organization of Information in Collections ISBD Punctuation Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications). 8/28/97 Organization of Information in Collections

Organization of Information in Collections Bibliographic Record Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, 1992. -- (Library science text series). 8/28/97 Organization of Information in Collections

Structure of MARC Records LABEL or LEADER (24 bytes) Number of Characters in record Record status code Type of record code Bibliographic level Record structure information (indicators, subfield size, base address of data Encoding level ISBD, AACR II compliance Linked record code Entry map for directory 8/28/97 Organization of Information in Collections

Structure of MARC Records Directory A series of 12 byte units, one for each field in the record Three bytes for field tag Four bytes for total number of bytes in the field (including indicators, field terminator and subfield codes.) Five bytes for the location of first byte of the field relative to the base address of data 8/28/97 Organization of Information in Collections

Structure of MARC Records Variable Control fields (001, 005-009) “Fixed fields” (e.g. 007 and 008) Variable Data fields (010-899) Locally defined fields (9xx) 8/28/97 Organization of Information in Collections

Structure of MARC Records 0XX = Control information, numbers, codes 1XX = Main entry 2XX = Titles, edition, imprint 3XX = Physical description, etc. 4XX = Series statements 5XX = Notes 6XX = Subject access fields 7XX = Name, etc. added entries or series; linking 8XX = Series added entries; holdings and locations 9XX = Reserved for local implementation 8/28/97 Organization of Information in Collections

Organization of Information in Collections Raw MARC Record 000000000011111111112222 012345678901234567890123 01042nam 2200277 4500001001200000005001700012008004100029010001700070 0350025000870350020001120860016001321000037001482450075001852600049002603000 0420030949000500035150000500040150000530045165000220050465000600052675200600 0586830005000646950003500696950002600731998000700757|CUBUGLAD97B|199606131 84859.0|830810 1917 dcu f eng u| $ags 17000387 | $a(CU-BANC)ocm04680933| $a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d1843-1918.|10$aHydraulic -mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed o n both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif. and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Sur vey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN 421$b.G5| $nCU| 8/28/97 Organization of Information in Collections

Organization of Information in Collections OCLC MARC OLUC da gilb,hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: 4680933 Rec stat: c Entered: 19790222 Replaced: 19960515 Used: 19980821 > Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, < > 1 010 gs17-387 < > 2 040 DLC $c COA $d OCL < > 3 050 QE75 $b .P9 no.105 < > 4 086 0 I 19.16:105 < > 5 090 $b < > 6 049 UCBB < > 7 100 1 Gilbert, Grove Karl, $d 1843-1918. < > 8 245 10 Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. < > 9 260 Washington : $b U.S. Gov't Print. Off., $c 1917. < > 10 300 154 p. : $b ill., maps, plates ; $c 29 cm. < > 11 410 20 Geological Survey (U.S.). $t Professional paper - United States Geological Survey ; $v no. 105 < > 12 500 At head of title: Department of the Interior. < > 13 500 Many of the plates printed on both sides of leaf. < > 14 650 0 Hydraulic mining. < > 15 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) < 8/28/97 Organization of Information in Collections

Organization of Information in Collections DLA (MELVYL) MARC 1. ID 558332 BASE BW STS c REC am ENC I DCF i ENT 790222 INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad MEI FIC 0 BIO MOD CSC CON LAN eng PD 1917 010 gs 17000387 <BG,BW,CAS> 040 DLC $c COA $d OCoLC $d CU-WR <BW> 040 DLC $c COA $d m.c. $d CSFA <CAS> 050 QE75 $b .P9 no.105 <BW> 086 0 I 19.16:105 <BW,CAS> 086 I 19.16:105 <BG> 100 1 Gilbert, Grove Karl, $d 1843-1918 <BW> 100 10 Gilbert, Grove Karl, $d 1843-1918 <BG,CAS> 245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert. <BW,CAS> Gilbert <BG> 260 Washington : $b U.S. Gov't Print. Off., $c 1917. <BW> 260 0 Washington : $b U. S. Gov't Print. Off., $c 1917 <BG> 260 0 Washington : $b U. S. Gov't Print. Off., $c 1917. <CAS> 300 154 p. : $b ill., maps, plates ; $c 29 cm. <BW,CAS> 300 154 p. : $b ill., maps, plates ; $c 29 cm <BG> 410 20 Geological Survey (U.S.) $t Professional paper - United States Geological Survey ; $v no. 105 <BW> 490 1 Geological Survey professional paper $v no.105 <BG> 490 1 United States. Geological Survey. Professional paper -United States Geological Survey ; $v no. 105 <CAS> 500 At head of title: Department of the Interior. <BW,CAS> 500 Many of the plates printed on both sides of leaf. <BW,CAS> 500 At head of title: Department of the Interior <BG> 500 Many of the plates printed on both sides of leaf <BG> 650 0 Hydraulic mining <BG,BW,CAS> 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <BG,BW> 650 0 Gold mines and mining $z Sierra Nevada Mountains <CAS> 752 United States $b District of Columbia $d Washington $9 (1917) <BG> 830 0 Geological Survey professional paper $v no.105 <BG> 830 0 Professional paper (Geological Survey (U.S.)) $v no. 105. <CAS> 8/28/97 Organization of Information in Collections

Review of MARC Assignment Several errors in questions may have led to the wrong places Used to use OCLC screen tags rather than field and possition information Many of the items are in the LEADER area and not in numbered tags 8/28/97 Organization of Information in Collections

Using OCLC to find MARC Records Logon to MELVYL from any screen type start from the database selection screen type oclc at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class at the password prompt, enter the password as supplied in class 8/28/97 Organization of Information in Collections

Organization of Information in Collections Searching Use derived keys directly Use “fin index search_value” For Authority searches cho AF; search 8/28/97 Organization of Information in Collections

OCLC search keys (Numeric) an = OCLC Number (OL or AF) bn = ISBN (OL or AF) cd = CODEN (OL) gn = Government Document Number (OL) ln = LC Control Number (LCCN) (OL or AF) mn = Music Publisher Number (OL) sn = ISSN (OL or AF) 8/28/97 Organization of Information in Collections

OCLC search keys (Derived) da = Derived Author/Title (OL) dc = Derived Corporate Name (OL) dn = Derived Name (AF) dp = Derived Personal Name (OL) ds = Derived Topical Term (AF) dt = Derived Title (OL or AF) 8/28/97 Organization of Information in Collections

Organization of Information in Collections Derived Keys Format TYPE FORMAT EXAMPLE Name/title 4,4 mitc,gone Title 3,2,2,1 lif,in,th,f Personal name 4,3,1 bach,joh,s Corporate Name* =4,3,1 =ener,off,o Conference Name =4,3,1 =high,ene,p 8/28/97 Organization of Information in Collections

OCLC Phrase Search Keys ti Title OL or AF pn Personal name AF co Corporate name AF cn Conference name AF su Subject AF 8/28/97 Organization of Information in Collections

OCLC Searches: examples fin ln 72-4519 fin gn ga 11376109 fin dt cat,of,th,m and yr 1980-81 and ft bks fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks sca ti journal of the american med 8/28/97 Organization of Information in Collections

Organization of Information in Collections Limiting results set ft bks and yr 1985- and act gon,wi,th,w/1964 year : 1964 decade : 19xx range : 1950-1960 open ranges : 1950- or -1950 8/28/97 Organization of Information in Collections

Organization of Information in Collections Copy Cataloging Find the best matching record on OCLC (or RLIN) to the item in hand. Make any corrections to existing record to match the item in hand “Produce” the new record. 8/28/97 Organization of Information in Collections

Organization of Information in Collections Homework Assignment 2 extended -- OCLC searching 8/28/97 Organization of Information in Collections

Organization of Information in Collections Next Time AACR II Rules for description 8/28/97 Organization of Information in Collections