The Nuts and Bolts of Compiling a Good Promotion and Tenure Packet Emily Freeman Faculty Appointments and Database Manager Office of Faculty Affairs

The P & T Committee Who are they? How are they chosen? When do they meet? How do they make decisions? What happens next?

Numbers to Remember 18 – copies of the packet 4 – packets with reprints (when required) 5 – reprints (BS, CS – Associate Professor) 10 – reprints (BS, CS – Professor) ? – reprints (CE for Associate or Professor)

Let’s talk Binders!! Secure –Must hold papers when turned upside down Compact –Give the committee only what they need Sturdy –Can be moved without concern of falling apart

Binder Styles Do’s –3 – Ring binders –Ecco binders –Spiral

Binder Styles Don’ts –Heavy duty staples –Clasp binders –Binders assembled incorrectly

Binder Labels Required information: Name Candidate for (rank) With/Without Tenure On the ---- Pathway Department of October 2006 With Publications**

Binder Labels Cover and spine

Basic Tips Appendix Summary Less is more Dividers/Tabs Number the pages Be sure the CV is current Double space, 12 point font Use the P&T cover page as a guide for table of contents

Secondary Appointments Include letter from Chair of secondary department Note on cover of binder List on Table of Contents

Top 5 Problems Lack of documentation Activities don’t reflect time reported on cover sheet No, or inadequate, evaluations of teaching Outside letters inadequate, inappropriate Wrong track

Outside Letters Associate Professor –“…at least TWO letters of recommendation obtained by the Chairman from recognized national authorities in a candidate's special field of interest not involved in prior training or employment. Other letters of recommendation are encouraged.” –Author should be a Professor

Outside Letters Professor –“At least THREE letters of reference must be obtained by the Chairman and submitted to the Dean of the College of Medicine prior to the decision to promote the faculty member to this senior rank. Letters for basic and clinical scientists should come from outside the institution and from recognized authorities in the candidates special field of interest not involved in prior training or employment.” –Author must be a Professor

Completed Packets Deliver to: Emily Freeman Faculty Appointments and Database Manager Office of Faculty Affairs University Hospital 4D40 Monday, October 5, :30 p.m. - FIRM